Professional Documents
Culture Documents
Tania Nelson Office Orientation Presentation
Tania Nelson Office Orientation Presentation
Tania Nelson
11 Gray
S.B.A PowerPoint
Roles and four function of the office
Roles of the office Five function of the office
Collecting data
Production of goods and/or
services Processing data
Preserving information
Distribution of goods and/or
Disseminating information
services
Dealing with financial
Exchange of goods and/or matters stock and control
services methods
Fulfilling organizational and
legal obligation
Four differences between small and large business
Duties and responsibilities are not clearly set Close working relationship with manages and
out in any documents. supervisors are reduced.
Salaries are not high and no pension scheme The firm provides modern, up-to-date
is usually provided. equipment.
Centralization Decentralization
Centralization- is the situation where certain Decentralization- is the situation where staff of
types of office service for all department are each department performs their own office services
done at a particular place by specialist. within the department itself.
ADVANTAGES ADVANTAGES
More economical use is made of staff, space, There is more socialization among personnel and
supplies and equipment. better interpersonal relationship with executives.
A wider variety of the best equipment can be
used more efficiently. If there is any query, there well be no delay and no
There is better control of records and need for cross-referring because all document are
stationery. kept in the department.
Better office layout, lighting and air
conditioning are possible. Department staff are easier to deal with because
there are fewer tasks to be performed then in the
centralized services.
Types of office and advantages and disadvantages
Advantages Disadvantages
DISADVANTAGES
ADVANTAGE
In case of a personal emergency, help may not be
immediately available
It is not always possible to supervise staff which may lead
Open-plan office to lower productivity
Supervision of staff is easier because of the absence
of dividing walls. Open-plan office
The movement of documents from one section to
another is easier and faster. • It is not suitable for discussion of confidential matters.
• Gossip and grapevine communication develop.
Virtual office
Less time is wasted on commuting Virtual office
The employee can wear any type of clothing.
• Greater self-discipline is required
• The employee can miss updates and other changes in a
company.
Five Types Of Equipment And Their Purpose