EVENT

MANAGEMEN
T
Group 1
Bus04/H/BBM/02
Roles
• Effatul Aqilah -
• Izzatul Husna -
• Irra Syakila - Event Planner
• Amirul Hazmie –Financial
• Muhammad Farhan -
• Nur Farahdilla –Marketing
• Nur Rabiyatul - Logistic
• Nurizza –Logistic
• Nurul Husna – Sale Manager
 Table of contents

01 Plan 03 Timeline

02 Assumptions 04 Layout for the

& Solutions vendor area
01
Plan
 Foods
Plan A Plan B
 Event
Plan A Plan B
Menu

02
Assumptions
& Solutions
Event Coordinator
No Assumption Solution Action

1 Struggling to find Struggling to find sponsors

sponsors
-Focusing on sponsors early can help alleviate the
pressure later on, and allows you to go through all
your options in a timely manner‌
2

3
Event Planner
No Assumption Solution Action

1 Forgetting to Make sure you follow through and adjust your plans accordingly
track schedule
or budget -This means following up with key stakeholders, keeping communication
changes it an to one centralized and accessible platform, and organizing your event
avoidable project notes so that nothing slips between the crack
event problem.
2 Feeling Ask for help.
overwhelmed
to plan it all -Asking for help can make your planning much more productive, which
yourself in turn can transform your event into its best possible version

3 Being Be prepared for a high turnout

understaffed
-Don’t overspend in your budget assuming you’re going to need
more food or additional staffing, but leave some space in your
finances just in case a last-minute decision to bring in more
resources is needed
 Logistic
No Assumption Solution Action

1 Not enough event space available

2 Not enough seats

3
 Marketing
No Assumption Solution Action

3
 Financial
No Assumption Solution Action

1 Overspending or not Research to plan an accurate budget-

having enough money
-It’s essential to conduct a deep dive into how
much your event is expected to cost early in the
planning phase, as well as keeping a running tally
of how much has been used once the spending
process is underway‌
2 Cost saving
assessment
difficulties

3 Unrealistic fee
structure and
financial loss
 HSE (Health Safety Environment)
No Assumption Solution Action

1 Transportation mishap
(falls through, late,
accident, etc.)

2 Something in the venue

breaks (pipe burst,
flooding, etc.)

3 Political incident
 03
Timeline
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Timeline
March
 Decide what to
delegate, then assign
roles and tasks to event
team members.
 Set the event date.
 Establish event goals
and objectives.
 Choose a venue.
April
 Discuss tech/AV setups
 Determine any need for
directional/other signage
 List out any supplies that are
needed for the event that
aren’t being supplied by
contractors/vendors.
 Confirm any
AV/equipment/other
requirements.
 Review the Venue’s safety
and evacuation protocols
 May June
● Arrive at event venue
early for setup
● Secure food and drinks
● Place any
● Begin event promotion
directional/instructiona
● Plan out the logistics
l sign
● Test the equipment
● Check AV/tech setups
● Do a run-through
● Run through roles and
responsibilities
Menu

04
Layout for the
vendor area