Accreditation Process

ROMERO, JULIA CHRIS M.

 PROCESS OVERVIEW
OBJECTIVES OF THE PROCESS: SUB-PROCESSES PERSONNEL DOCUMENTS
INVOLVED
• To be able to identify Vendor Accreditation • Head of Supply • Letter of Intent(LOI)
accredited suppliers to Process Chain • Vendor Application
supply the Bongabong Inc. • Vendor Account • Supply Chain Form (VAF)
Creation Specialist • Vendor Master file
• Product Sampling • Quality Control • Quality Testing
• Vendor Approval Officer Report
• Purchase Order

SYSTEMS
• Vendor Management
System (VMS)
• Learning
Management
System(LMS) ???
 Mid-level Process : Vendor Accreditation Process

Activity : Vendor Account Creation

Head of Supply Chain

The Head of Supply Chain

-will receive the Letter of Intent (LOI) that is in PDF form that was sent by the
potential vendor and will then forward the certain document to the Supply Chain
Specialist.
-will Log In to VMS, select corresponding vendor and click “Approve”
Supply Chain Specialist

The Supply Chain Specialist will send an email to the vendor thanking
them for their interest and will then attach a blank Vendor Application
Form (VAF)
Quality Control Officer

The Quality Control Officer

-will be the one to receive the product samples and perform quality
test in accordance to the Company’s standards.
-will prepare and sign a Quality Testing Report (QTR)
 Mid-level Process: Vendor Accreditation Process

Activity : Vendor Account Creation

Head of Supply Chain

Forwards the LOI

Receipt of Letter
Start to the Supply A
of Intent
Chain Specialist

Letter of Intent
(LOI)

B VMS Master
Supply Chain Specialist

A
File
1

Yes VMS Instruct Vendor

Emails Vendor Receives the
Complete? Creation of to submit
A Receives LOI Application Form compliance
samples
Vendor
(VAF) documents
Vendor Account
Letter of Intent No
Application Form Compliance
(LOI)
(VAF) Documents B c
Quality Control Officer

Yes
Receives the VMS
Prepares and
c product signs the Quality
Passed? Changes the End
samples status to Final
Testing Report
Quality Testing Approval
No
Report VMS
Will require
the vendor to
upload QTR
 Flowcharting Guidelines
1. Use swim lanes to separate process owners.
2. Maximum of 4 swim lanes per slide.
3. No resizing of symbols. Symbols should be fixed in size.
4. Do not overcrowd a slide with too many symbols.
5. Direction of flow at most times be up to down and left to right.
6. Use on-page and off page connectors to make the presentation more appealing.
7. Activities should begin with a START symbol and end with an END symbol.
8. For filing use the following acronyms:
• N = numerically
• A = alphabetically
• D = by date