Order

Cancellation
Letter
By: Mutiara Limbong
 Cancellation Letter
A. Definition of Contract Cancellation Letter A contract cancellation letter or contract letter is a letter containing the author
who wants/will apply for a contract, event, or other agreement. This entry letter is written with valid, reasonable reasons,
and does not affect the contract maker. The following are things that must be considered in writing a contract cancellation
letter:
• Take note of the date, organization name and contact information when writing the cancellation letter.
• Writers must be polite and neutral
• The company should be notified that they no longer have any authorization with any activity associated with your account
(e.g. withdrawal of payments or any other service.)
• The cancellation letter must be printed on good quality paper.
• There must be an original not scanned signature with the return address and contact number.
 Generic structure cancellation
1. Date
letter
2. Receiver’s Name
3. Receiver’s Address
4. Subject
5. Dear (receiver’s name)
6. Opening Paragraph
7. Body Paragraph
8. Closing Paragraph
9. Signature
10. Author’s Name
11. Author’s Address
12. Author’s contact detail (phone and e-mail)
 Example Cancallation Letter
June 10, 2021

PT. Quick Photocopy Machine

Florest Street, Jogja
Indonesia, 62831
Subject: Cancellation Letter

Dear Madam,
Effective June 19, 2022, we would like to cancel our contract for monthly maintenance on the Quick Photocopy Machine. Please
credit our account with any balance owed.
The details of our contract are as follows:
Customer name: fastrespond.com
Contract number: +6281334848xxx
Customer number: ferdino02
If you have any questions, I may be reached via email at fastrespond.com or by telephone at +6281334848xxx. I would appreciate
confirmation of this letter and that our account is closed in writing within 7 days of receipt of this letter.

Thank you for your prompt attention to this matter.

Sincerely,

[Signature]
FROffice
office boy @fastrespond.com
THANK YOU