Professional Documents
Culture Documents
Financial Plan
Financial Plan
Particulars Amount
Budgeted Income –
Less: Budgeted Expenses –
Budgeted profitability –
Budgeted Income Statement Meaning
The Budgeted Income statement, also known as Pro Forma Income
Statement, presents the forecasted financial performance of the entity
for future years of operations. It assists the management in setting
the financial target for future years, designing and implementing new
strategies to achieve the set financial goals, and tracking the actual
periodic performance with the forecasted numbers.
Budgeted Income Statement- Purpose
Assist Management
Provide constant
vigilance on the Serves the base for
entity’s financial the investors
performance
Limitations
•
•
Based on Assumptions
Time-Consuming
Inflexibility
Budgeted Balance Sheet
A budgeted Balance Sheet is similar to a regular balance sheet and
has the same line items as well. The only difference between the two
is that the budgeted BS is for a future period. In other words, we can
say it is the projection of the balance sheet for a future period. It is a
type of financial budget.
Particulars Amount
Budgeted Assets
Plants & Machinery –
Equipment –
Accounts receivables –
Inventory –
Total Assets —
Budgeted Liabilities
Share Capital –
Retained Earnings –
Accounts payable –
Income tax payable –
Short term loans –
Long-term loans –
Total Liabilities —
Need or Importance of Budgeted Balance Sheet
The following are the reasons why management will want to prepare a
budgeted BS:
•It helps identify any unfavorable financial transactions that a company may
want to get rid of.
•It also ensures the mathematical accuracy of other schedules or inputs.
•A company can use it to calculate different ratios.
•For deciding future activities and actions, it becomes a guiding document.
•It can also trigger the areas where the company needs to work or change its
strategies.
•It becomes the base for revisions or enhancements in the working capital
limits.
Steps to Prepare Budgeted Balance Sheet
Following are the steps to prepare a budgeted BS:
Use Real Balance Sheet as Base
The first step is to take all the line items from the last year’s real balance sheet.
Collect the Data of All Budgets
The next step is to collect all the budgets that a company prepares at the start of the year. These budgets
could be production budget, sales budget, cash budget, raw materials budget, salaries and wages budget,
operating and financial expenses budget, etc.
Making Adjustments to Real Balance Sheet
Once we have all the data, including all the budgets and last year’s balance sheet, we start to make
adjustments. These adjustments are made to the real balance sheet using data from different budgets. For
instance, we adjust last year’s sales based on the sales and production budget for the current year.
Apart from the above three steps, a company may also need to prepare schedules to overcome the
complexities in preparing the budgets and budgeted BS and income statements. These schedules help with
the calculation of accounts receivable, inventories, income tax, and more. Additionally, a company also
needs to consider several policies such as tax, Credit, dividend, inventory, and more while finalizing the
budgeted BS.
Adjustments
Cash in Hand/Bank
Sundry Debtors
Sundry Creditors
Finished stock
Fixed Assets
Loan or Debt
Accumulated Depreciation
Paid-in-Capital
Retained Earnings
General Reserve
Taxation
Adjustments
Under the steps to prepare the budgeted BS, the last step was to make adjustments. But,
what adjustments does one needs to make to the line items? Detailed below are some of the
adjustments that a company needs to make to arrive at the budgeted BS:
Cash in Hand/Bank – for this, we take the closing figure of Cash from the last year’s real
balance sheet and then use the cash budget to make the necessary adjustments.
Sundry Debtors – for this, we use the closing balance and the data from the sales and cash
budget. To get the balance we need – Opening Debtors Balance plus New Credit
Sale less Cash Received.
Sundry Creditors – for this, we use their closing balance and the purchase budget, and the
cash budget. We use the following formula – Opening Creditors plus New Credit
Purchases less New Payments Made.
Finished stock – for calculating an estimate of the finished stock, we use last years’ closing
balance and the Production, Sales, and Cash Budgets. The adjustment we make is – Opening
Finished Stock plus New Production less New total Sales (Cash+ Credit).
Raw Material Stock – for this, we use last years’ closing balance, as well as
material, production, and Cash Budgets. The adjustment we make is – Opening
Raw Material Stock plus New Purchases (both Cash + Credit) less New
Consumption.
Fixed Assets – for this, we use last years’ closing balance, as well as Cash
Budget, Projected Plan Report, and Plant Utilization budget. The adjustment
we make is – Last Years’ Closing Balance plus New Purchase less New Sale
(Cost price).
Loan or Debt – for this, we use last years’ aclosing balance, as well as inputs
from the cash budget. The adjustment we make is – Last Years’ Closing
Balance plus New Loan less Repayments.
Accumulated Depreciation – for this, we use last years’ closing balance of
accumulated depreciation, as well as the overhead budget. The adjustment we
make is – Last Years’ Closing Balance plus New Depreciation.
Paid-in-Capital – for this, we use last years’ closing balance of paid-in-capital,
as well as the cash budget. The adjustment we make is – Last Years’ Closing
Balance plus Additional Paid-in-Capital.
Retained Earnings – for this, we use last years’ closing balance of retained
earnings, as well as cash budget and budgeted income statement. The
adjustment we make is – Last Years’ Closing Balance plus Estimate of
Profit less the Estimate of Dividend Paid.
General Reserve – for this, we make an adjustment to last years’ closing
balance of general reserve for any change in the law regarding reserve
requirements.
Taxation – for this, we use last years’ closing balance of tax, as well as tax
returns, cash budget, and any regulatory change in tax rate or requirements.
The adjustment we make is – Last Years’ Closing Balance plus New Payable
Tax less (Advance tax paid plus TDS deducted).
What Is A Budgeted Balance Sheet And How To Prepare it
The budgeted balance sheet is just like a balance sheet, i.e., it contains all the assets, liabilities, payables,
capital depreciation, amortization, etc. exactly like a balance sheet, but there is one big difference and that
is that the budgeted balance sheet, unlike the balance sheet, presents the future balance sheet.
In contrast, a balance sheet shows the present value of assets, liabilities, and all the other things that are in
a balance sheet.
Three main parts of a budgeted balance sheet
Liabilitie
Assets Equity
s
The three main parts of a budgeted balance sheet are assets, liabilities, and equity. All of these are explained below:
1) Assets
Assets can be land, product, trademark, or intellectual property owned by a company. The assets can be classified into current and non-
current assets.
Current assets can be monetized quickly, ideally within a year, whereas non-current assets are classified as fixed assets.
These may contain equipment and machinery.
2) Liabilities
Liabilities are what a company owes to others. These may be interest or loan payments, bonds, or utility charges.
Liabilities are also current and non-current liabilities. Current liabilities are those due within a year, whereas non-current liabilities are
those due in more than a year.
3) Equity
Stockholder equity or equity is commonly referred to as part of the budgeted balance sheets, which show how many shares or equity a
company holds.
The more equity, the better the health of a company; it is because if any financial issue arises, the company can sell shares to raise capital.
The equity for public companies is recorded at the current share price. So, it rises and falls as the value of shares of the company rises and
falls.
How To Prepare A Budgeted Balance Sheet?
Preparing a budgeted balance sheet is very easy and simple. The same steps need to be followed as steps are followed when preparing a
balance sheet but keeping future earnings in mind.
Steps for Preparing a Budgeted Balance Sheet
Decide On
The Timing
Balancing
Of The Stating
State The The
Period Of Liabilities Of Estimate
Company Budgeted
The The The Equity
Assets Balance
Budgeted Company
Sheet
Balance
Sheet
Below is a step-by-step guide that will help in preparing a budgeted balance
sheet:
Decide On The Timing Of The Period Of The Budgeted Balance Sheet
As stated before, the budgeted balance sheets can be between a month, a
quarter, or a year. It depends upon your requirements.
Consider if a person wants to create a budgeted balance sheet from March 1st to
April 1st that person must mention this at the start.
As this is a budgeted balance sheet, it must also mention that it is a projection,
which means it is a future balance sheet.
State The Company Assets
The company’s assets are one of the major parts of the budgeted balance
sheets. All of the assets and their market value are mentioned.
The assets in the balance sheet are divided into current and non-current assets
separately, and then both are added under assets.
The current assets can be money, short-term bonds, cash equivalents, etc. The non-current assets can be fixed machinery
and equipment, long term bonds. These must all be what the company expects to be held in the future.
Stating Liabilities Of The Company
The procedure is the same. But, instead of stating future assets, the company must mention what it expects its future
liabilities to be. Just like the assets side, the liabilities are also divided into current and non-current liabilities.
The current liabilities are short-term loans, interest, and tax payments. For the future budgeted balance sheets, this must
include any borrowing the company is planning to do to pay for its future expansion plan, or if the company is planning on
reducing its liabilities, it must also mention any reduction in liabilities of the company.
Estimate The Equity
At this step, the estimated equity must be shown. For example, if a company plans to sell to finance any future projects, the
company’s balance sheet must show that.
But, if the company does not plan on doing so, the equity should remain unchanged.
Calculating the equity for a private company can be pretty easy as a single entity would hold most shares.
Still, it becomes difficult when estimating it for a public company, as share price changes every minute, but only
projections are to be made, not an exact value.
Balancing The Budgeted Balance Sheet
It is the final step in preparing a budgeted balance sheet. This is done to make sure that the balance sheet balances.
Just add the liabilities with the equity and subtract them from the assets. If the answer is zero, then you have prepared a
correct budgeted balance sheet.
Budgeted Cash Flow Statement
What Is The Budgeted Cash Flow Statement?
The budgeted cash flow statement is similar to a typical cash flow statement. However, it
does not reflect a company’s cash performance in the past. Instead, it estimates those cash
flows for the future. In other words, it applies budgeting principles to the preparation of the
cash flow statement. With the budgeted cash flow statement, companies can predict their
future cash flows in various areas.
The budgeted cash flow statement falls under a cash budget that companies prepare. This
budget involves estimating all cash inflows and outflows for a company. On top of that, the
cash budget allows companies to forecast their revenues and expenses for a period. With this
budget, companies can predict future cash surplus and deficit positions. By doing so, they
can take the necessary actions in each situation.
The budgeted cash flow statement also involves the same sections as the traditional version.
Companies estimate their cash flows from various areas, including operations, investments
and finances. Of these sections, the first comes from the operating budgets. On top of that,
the budgeted income statement can also contribute to it. The other two may come from
budgets or perceived future transactions.
Essentially, a budgeted cash flow statement is the same as the cash budget. However, it uses
the standard format for the cash flow statement. It arranges items from the cash budget into
that format to make it presentable to stakeholders. In some cases, companies may also use
the direct approach to the cash flow statement. For those companies, the cash budget may be
the same as the budgeted cash flow statement.
Overall, the budgeted cash flow statement presents an estimate of future cash flows. It is
similar to the cash budget but uses the standard format set by accounting standards. Some
stakeholders like creditors or lenders may request companies to prepare this statement.
Sometimes, however, companies may also need it for internal use. Either way, the budgeted
cash flow statement is critical to budgeting.
How To Prepare The Budgeted Cash Flow Statement?
The preparation of the budgeted cash flow statement differs from one company to another.
Usually, it requires all cash inflows and outflows during a period. This process falls under
the preparation of a cash budget. Therefore, the budgeted cash flow statement depends on
that budget. On top of that, companies also some figures through the budgeted income
statement.
Companies must go through several steps to prepare the budgeted cash flow statement.
FORMAT (INDIRECT METHOD)
Cash Flow Statement (Indirect Method)
Net profit before Tax and extra ordinary Items xxx
Cash flow from Operating activities
Add: Non-cash and non-operating Items which have already been
debited to profit and Loss Account like;
Depreciation xxx
Amortisation of intangible assets xxx
Loss on the sale of Fixed assets xxx
Loss on the sale of Long-term Investments xxx
Provision for tax xxx
Dividend paid xxx xxx
Less: Non-cash and Non-operating Items which have already been
credited to Profit and Loss Account like
Profit on sale of fixed assets (xxx)
Profit on sale of Long term investment (xxx) (xxx)
Operating profit before working Capital changes (A) xxx
FORMAT (INDIRECT METHOD)
Changes in working capital:
Less: Income tax paid (Net tax refund received) (D) (xxx)
Cash and cash equivalents and the beginning of the period (K) xxx
Cash and cash equivalents and the end of the period (J+K) xxx
Prepare The Budgeted Income Statement
A typical cash flow statement starts from the net profits from the income
statement. After that, it adjusts those profits for any non-cash items. Usually,
those items include depreciation, amortization, interest and tax expenses. The
budgeted cash flow statement may depend on the budgeted income statement
for that reason. Companies do not prepare the budgeted income statement first
for that reason only.
The budgeted income statement estimates the future sales and expenses that
companies might incur. It presents the picture based on the accruals concept.
Nonetheless, companies can forecast the transactions on a cash basis within
those items. Consequently, companies can prepare the cash budget and
budgeted cash flow statement.
Projected Financial Statements
Projected Financial statement are the tools of profit
planning:-
1,49,500 1,49,500
On the basis of past experience it is known that stock, debtors and the
creditors vary directly with the sales. Draw the projected balance sheet
on the basis of percentage of sales method.
A Break-even analysis
A Break-even analysis
A break-even analysis is an economic tool that is used to determine
the cost structure of a company or the number of units that need to be
sold to cover the cost. Break-even is a circumstance where a
company neither makes a profit nor loss but recovers all the money
spent.
The break-even analysis is used to examine the relation between the
fixed cost, variable cost, and revenue. Usually, an organisation with a
low fixed cost will have a low break-even point of sale.
Importance of Break-Even Analysis
Manages the size of units to be sold
Budgeting and setting targets
Manage the margin of safety
Monitors and controls cost
Helps to design pricing strategy
Components of Break-Even Analysis
Fixed costs: These costs are also known as overhead costs. These
costs materialise once the financial activity of a business starts. The
fixed prices include taxes, salaries, rents, depreciation cost, labour
cost, interests, energy cost, etc.
Variable costs: These costs fluctuate and will decrease or increase
according to the volume of the production. These costs include
packaging cost, cost of raw material, fuel, and other materials related
to production.
Uses of Break-Even Analysis
New business: For a new venture, a break-even analysis is essential. It guides
the management with pricing strategy and is practical about the cost. This
analysis also gives an idea if the new business is productive.
Manufacture new products: If an existing company is going to launch a new
product, then they still have to focus on a break-even analysis before starting
and see if the product adds necessary expenditure to the company.
Change in business model: The break-even analysis works even if there is a
change in any business model like shifting from retail business to wholesale
business. This analysis will help the company to determine if the selling price
of a product needs to change.
Break-Even Analysis Formula
Break-even point = Fixed cost/Sale Price per unit – Variable cost
per unit
What is Contribution Margin?
The contribution margin is the difference (more than zero) between
the product’s selling price and its total variable cost. For example, if
a suitcase sells at Rs. 125 and its variable cost is Rs. 15, then the
contribution margin is Rs. 110. This margin contributes to offsetting
fixed costs.
Unit Contribution Margin = Sales Price – Variable Costs
The average variable cost is calculated as your total variable cost
divided by the number of units produced.
In general, lower fixed costs lead to a lower break-even point—but
only if variable costs are not higher than sales revenue.
How to Lower Your Break-Even Point
Further, consider all elements of costs, such as the associated quality and
delivery, before slashing them to prevent damage to your brand.
Outsourcing products or service can also reduce costs when demand or
volume increase.
Cost Rs.
Total cost
Variable cost
Fixed cost
Sales (units)
Total Cost/Revenue Rs.
Sales revenue
Profit
Total cost
5. Break even point (Rupees) = (Fixed cost/contribution per unit)*selling price per unit
or
Break even point (Rupees) = (Fixed cost/profit-volume ratio)
Calculation method
• Breakeven point
• Target profit
• Margin of safety
• Changes in components of breakeven analysis
Breakeven point
Calculation method
Breakeven point
Fixed cost
=
Contribution per unit/ Profit-volume ratio
Required:
• Compute the breakeven point
Target profit
Formula
Required:
• Compute the sales volume required to achieve the target profit
Margin of safety
Margin of safety
• The margin of safety is the amount sales can fall before the break-even
point (BEP) is reached and the business makes no profit. This calculation
also tells a business how many sales it has made over its BEP.
• This can be expressed as a number of units or a percentage of sales
Margin of safety:
• Margin of safety: It is the difference between actual sales and sales
at break-even point. It is the amount by which actual volume of
sales exceeds the break-even point.
• Margin of safety (units):
• Units sold-Breakeven point (units)
Margin of safety (Rs):
(Units sold-Breakeven point (units))*Selling price per unit
or
Actual Sales-Breakeven sales (Rupees)
Formula
Margin of safety
= Budget sales level – breakeven sales level
Margin of safety in %
= Margin of safety *100
Budget sales level
58
Sales revenue
Total Cost/Revenue Rs.
Profit
Total cost
Sales (units)
BEP
Margin of safety
59
Example 3
• The breakeven sales level is at 5000 units. The
company sets the target profit at Rs.18000 and the
budget sales level at 7000 units
Required:
Calculate the margin of safety in units and express it
as a percentage of the budgeted sales revenue
60
Changes in components of
breakeven point
61
Example 4
• Selling price per unit Rs.12
• Variable price per unitRs.3
• Fixed costs Rs.45000
• Current profit Rs.18000
I condition
If the selling prices is raised from Rs.12 to Rs.13, the minimum
volume of sales required to maintain the current profit will be:
II condition
If the selling prices is raised from Rs.12 to Rs.13 and Variable price per
unit is raised from Rs. 3 to Rs. 4, the minimum volume of sales
required to maintain the current profit will be:
62
Example 5
For a company, sales are Rs. 80,00, variable costs
are Rs. 4,000, and fixed costs are Rs. 4,000.
Calculate the following:
(i) P/V Ratio,
(ii) BEP (Sales),
(iii) Margin of Safety, and
(iv) Profit.
Example 6
From the following information, find out P/V Ratio and
sales at BEP.
FC
Contribution= Sales * P/v ratio= 10000*40%= 40000