Priyanka K

Sign Language Interpreter

Dr. Reddy’s Foundation
 WHAT WE WILL COVER
• Introduction to Time
Management

• Detecting Difficulties in
Managing your time

• Procrastination & Strategies to

prevent it

• Planning Your Time

• Goal Setting/ To Do Lists

 INTRODUCTION: WHAT IS TIME
MANAGEMENT?
• Time
Management is
using the time
available to you
effectively in
order to get the
task done
 TIME MANAGEMENT
• The project is a long & difficult task

• To achieve your potential in the

project it is important to manage your
time effectively by

• Analysing your time

• Keeping focus

• Setting goals

• Scheduling your time

 TIME MANAGEMENT
"Late Lateef" joke

ROSHAN was fifteen minutes late for the class. His

teacher demanded an explanation.

' Sir, I had a lovely dream. I was visiting countries of

Europe and seeing beautiful places. It was only when my
plane landed in India that I woke up with a start and
discovered I had got late for school.‘

Just then another boy, Mohan, came in.' And why are
you late?' asked the teacher angrily.

'Sir/ he replied,' I had to go to Palam airport to receive

Roshan.'
TIME MANAGEMENT
TIME MANAGEMENT
 DETECTING DIFFICULTIES IN MANAGING
YOUR TIME
• Discuss some
of the
difficulties you
face when
trying to
manage your
time.
DETECTING DIFFICULTIES IN MANAGING
YOUR TIME
 DETECTING DIFFICULTIES IN MANAGING
YOUR TIME
Time is Gold

This is the story of a lazy man who was a friend of a king. One morning, the lazy man asked the
king
“why everyone says that I can’t do anything? and even when I go to get a proper job, everyone
refuses me. My enemies have told everyone that I never do any work on time.“

The king said,

“Let’s make a deal. before sunset, you come to my treasury and collect as much gold and pearls as
you can. They will all be yours.“

The man rushed towards his home to his wife. He explained everything and then after hearing the
husband, the wife said, “Go and get the gold and gems now. Time is gold for you”
The lazy man sat down and said, “I can’t go now, give me lunch first.”
after having lunch, he decided to take a nap but instead, slept for 2 hours. Then, late in the
afternoon, he picked a few bags and went towards the king’s treasury. On the way, he felt hot. So,
he sat down under a tree to rest and ended up sleeping for another 5 hours.

When he finally reached the palace it was already late in the evening, it was the time for sunset.
Therefore, the palace gates had been shut before he could reach there.
He lost the golden chance to get rich just because, he didn’t know the value of the time.
 DIAGNOSE YOUR DIFFICULTIES
• In order to manage your time more
effectively it is important to analyze
where you are wasting time.

• To do this we can utilise the R-A-C

method

• Record

• Analyse

• Change
 R-A-C METHOD
• R-A-C or P-O-S-E-C Method:
• POSEC Method is time management principle that helps people to improve their
productivity and performance.

1. Prioritize: At the top of the POSEC pyramid, we have to prioritise. Here we

establish goals in life so we know exactly where we want to get and what we want to
achieve. You might want to create an online course, learn how to code, start a
coaching business, get a promotion or anything else.
2. Organize: The next step is to create and organize a plan that will help you to
achieve your goals. If you want to achieve your goals then you have to make sure
that your actions are in line with your goals.
3. Streamline: Here it is important to find the most efficient and effective methods for
carrying out all the activities. You might utilise the batching where you batch
together similar activities like email and other administrative tasks or you might
prepare your meals in bulk to save you time.
4. Economize: It’s important that we keep an eye on activities that consume a lot of
our time and doesn’t add much value. And the goal is to minimise these activities.
5. Contribute: The final step is to contribute to the world around us by helping others
to achieve their goals.
 WHAT IS PROCRASTINATION?

• ‘Procrastination’ means putting off a task you

should be doing.

• So, for example, you need to get your

homework done, but instead you make a cup
of tea, then go on your phone, then have a
chat with someone in the kitchen… 40
minutes later you haven’t even begun doing
your homework.
 WHY DO WE PROCRASTINATE?
• A task may be too unpleasant to face, or too
difficult, or very tedious, or boring, or there
simply may be so many other more
interesting things to pull your attention
away that you struggle to keep on track.

• This is certainly an issue in the digital age,

when we all have smartphones in our
pocket and a world of distractions at our
finger tips.
 STRATEGIES TO PREVENT PROCRASTINATION
• There are many strategies to prevent
procrastination. Here is a list of
effective methods

1. Take action. 6. Set goals.

2. Salami Technique. 7. Make commitments.

3. Five minutes. 8. Reward yourself for

4. Work on related tasks. achievement.

5. Do the hardest bits first. 9. Change subjects regularly

 3 STRATEGIES IN DETAIL

• Now we will take a closer look at three of

the strategies to help prevent
procrastination.

• 1. The Salami Technique

• 2. Making Commitments

• 3. Rewarding Yourself
 THE SALAMI TECHNIQUE
• The salami technique involves
breaking down the task to its
smallest parts and then working
through each of them in order until
the task is complete.

• This is really effective if you have

a big piece of work to do and
you’re finding it hard to get
started.
 THE SALAMI TECHNIQUE EXAMPLE
• If you have a comparative essay from your English exam paper
to complete. You can break this down to

• First analyzing the question,

• Then brainstorming your response.

• From here you can make an outline of your answer,

• Then write it section by section; for example intro, section 1,

section 2, section 3, conclusion.

• Lastly you can review and edit your answer.

• So what was a large task has become a much simpler sequence

of small tasks that you work through one by one.
 2. MAKING COMMITMENTS
• Research has found that people work best when
they are given tight deadlines for projects and
assignments; they achieve higher performance and
experience less stress.

• If you are working on a large piece, such as

working towards a big project, you can give
yourself deadlines to have different topics covered
within a subject by specific dates.

• This will help keep you on track and make sure

you cover ALL of the material for the project in
time.
 REWARD YOURSELF
• Study doesn’t have to be all pain no
gain! When you get a piece of work
done effectively without wasting time
you should reward yourself with a cup
of tea, a chocolate biscuit, a quick break
from the books.

• Having this reward at the end of the task

will keep you motivated towards
completing it.
 PLANNING YOUR TIME
• In order to use your time
effectively, it is necessary
to plan it out.

• By knowing what you have

on in a given week, you can
plan around your
commitments to make
space for homework and
study.
 YEAR TIMETABLE
• The first step is to know what you have on for the year. This
will help you plan what pieces of work to concentrate on at
different periods of the year.

• If you are doing a practical subject such as music you will

need to prioritise your practice before the practical exam
which takes place before the written exam.

• Similarly, you’ll have to put time towards your aural language

exams at that time of year.

• You can use the worksheet for this topic to write in all the
pieces of work and exams etc you have over the course of the
year.
 WEEKLY TIMETABLE
• The final step is planning out your individual week.
Planning your week by marking off the times when
you are busy is a vital step to using your available
time as effectively as possible.

• Use the weekly timetable worksheet for this topic to

mark off the hours you are busy this week.

• Include office, part-time work, sports, socialising.

• BE REALISTIC. Highlight the hours you are free to

get some study done.
 WEEKLY TIMETABLE
• Remember that aiming to study for 4/5 hours at a time isn’t
very productive. You become too tired to be effective in your
learning.

• Try to study for a block of no longer than two hours at a time,

with breaks during this period.

• Most people can only concentrate for about 20-25 minutes at a

time. So, for example, if you’re studying for an hour, this
should be broken into two 25 minute periods with a five
minute break in between.

• Divide your study aims up into 25 minutes chunks, to work

through them one by one! You can always use a timer to help
keep you on track – all smartphones can provide this function.
 WEEKLY TIMETABLE

• When you have found your available study

time you can plan out what you are going
to do during these times by creating a
SMART goal to-do list and then putting
the goals from the list into the available
study period.
TIME MON TUES WED THURS FRI SAT SUN

09.00 Check emails and

reply on priority

10.00 Complete
presentation for
meeting

13.00 Lunch

14.00 Team meeting

 GOAL SETTING
• When you’re working, the temptation can
be to maybe retreat to your desk for hours
on end and state generally that you’re
‘working’.

• What exactly does ‘working’ mean though?

• Working needs to be broken down into

specific goals and targets.

• Chunks of work that you want to achieve

within a given time frame.
 SMART GOALS
• The best goals are SMART goals. SMART stands
for:

• Specific – Measurable – Actionable – Relevant

– Time bound.

• An example of a SMART study goal would be

‘Read chapter 3 history textbook, create mind-
map of key points in one hour.’
 TO-DO LISTS
• A great way to plan out your SMART goals is
to create a To-Do list.

• A To-Do list is a very simple device – you just

list all the things you have to do on a given
day or perhaps week.

• The key to creating an effective to-do list is

that each item on your list will be very specific
– just like a SMART goal.
 TO-DO LIST EXCERCISE
• Take some time now to create a To-Do list using
SMART goals for maybe what you have to do
tomorrow or even over the course of the next week.

• Now looking back at your available study time in

your weekly timetable you can put the SMART goals
from your To-Do list into the available study periods

• As you work through each of these tasks now you

can tick them off, safe in the knowledge that you’re
taking charge of your time management.
 REMEMBER THIS!
Day With A Limited Credit

• Just imagine that your

father gives you Rs. 86,400
every day in the morning
and gives you the freedom
to spend it on anything. But
the bet is, the amount will
not be carried forward to
the next day and will expire
the same day.