Chapter

III
Event Players
 Vocabulary Words

Procurement – to get possesion of; to

acquire; to gain

Conservancy – an organization or area

designated to conserve natural
resources
WHO ARE THE PEOPLE
INVOLVED IN EVENTS

?
 Organizers

These people can either be an individual, local
government or a company

Finances maximum amount of money in event

Has maximum control over the event
 Sponsors

Are companies that gives or provides products,
services, gift certificates, and many others.

They can be a venue sponsor, gift sponsor,
crown and jewelry sponsor, catering sponsor and
many others.
(Successful major events are now perceived as
desirable properties, capable of increasing
brand awareness and driving sales)
 Partners

Are co-organizer

They generally provide services

Usually media partners which do publicity
or logistic partners (which moves goods
from one destination to another in the
most efficient manner
 Event Management Companies

These are companies that offers services
for individuals, local government and
private companies who seeks help in
organizing an event.
Event professionals that
comprises an
Event Management
Company.......
Event Manager/Planner
Duties & Responsibilities

Responsible for planning and producing the
whole event.

Responsible for procurement and resource
management

Formulates, prepares and implement risk
management plans
 Event Coordinator
Duties and Responsibilities

Responsible for coordinating all related
information to all event professionals,
client, sponsors, suppliers and partners

Ensure that the objectives and action
plan is effectively implemented
Information Manager
Duties and Responsibilities

Manages the information acquired
through different sources

Responsible for the documentation of all
business operation carried out during pre-
event, at event and post event.
cont....


Maintains data base of service providers,
delegates, guests, organizers, clients,
sponsors, target audience, media people
and various government officials.
Logistics Manager
Duties and Responsibilities

Responsible for securing clearances and
other permits

Responsible for warehousing of
cargo/stuffed

Cargo insurance
cont.....


Responsible for transferring of goods and
merchandise from one destination to the
other in most efficient way.

Responsible for procurement management
and resources management

Formulates, prepares, and implement the
risk management plan(e.g. Cargo theft)
Infrastructure Manager
Duties and Responsibilities
cont......

Responsible for setting up electricity,
water and phone connection.

Responsible for conservancy
(e.g. cleanliness)