BUSINE SS

LETTER
GROUP 1 - SJ10
 CONTENT
01 DEFINITI
WHAT I S A B U SIN E SS L E T T E R ?
ON
02 PARTS
W HAT A RE T HE PA RT S O F A B US I NE SS L E T T E R?

03 PURPOS
W HAT I S T H E PU RPO SE O F A B U SI NE SS L E T T ER ?
E
04 TYPE
W HAT A RE T HE T Y PE S O F A B U SIN E S S L E T T E R?
S
05 EXAMPL
EXAMPLE OF A BUSINESS LETTER
E
DEFINITION
DEFINITIO
N
WHAT IS A BUSINESS LETTER?

- Busine ss Le tte r is a letter which is used by organizations to

communic a te in a professional way with customers, other companies,
clients, sha re holde rs investors, etc. Business letter uses forma l
language a nd a spe c ific format. Comp an ies use it to convey important
informa tion a nd m e ssa ges.
Business letter is a communication between two businesses, or between busin esses and their clien ts,
co nsumers, o r other outside parties. The relationship between the parties affects the letter's overall sty le.
PARTS PARTS
WH AT ARE THE PA RT S OF A BU SI NESS LETTER?
01 Date The date is pu t at th e top o f the pag e for an y bu siness co mmun icatio n.

Including th e d ate in bu sin ess co mmun ication is crucial as it do cumen ts the time
when the message was sent, making it easier to reference in the fu tu re.

02 Address In clude the recipien t's formal n ame, street address, city, state, and zip co de in
the co rrespo ndence ad dress.

En su re th e name is spelled correctly as misspellin gs can app ear u np rofessional

and affect the resp onse.

03 Salutation A salutation is a formal way of ad dressing a person , commo nly u sing "Dear" or "To
Wh om It May Concern."

It's imp o rtan t to u se t he p erso n 's p referred n ame, wh ich may d iffer from th eir lega l name.
For ex amp le, if t heir n ame is Ro b ert, fin d o u t if th ey p refer to be called R o b ert, Ro b , o r
B o b and u se that in th e s aluta tio n , s uch as "Dear B ob ."
 04 Introduction
The in tro ductio n of a letter serves as a b rief summary th at ou tlines the p urpo se or su bject of the letter.

Fo r example, an introdu ction may be something like:

I am writing tod ay to furth er exp lo re a vend or relatio nship with XYZ Corpo ratio n.

05 Body of the letter

Th e bo dy o f a letter contain s the main in formation bein g co mmunicated, explain ed in d etail. It covers all aspects of
the su bject matter bein g discussed.
06 Closing
The clo sin g of a letter prov ides a brief su mmary o f th e letter's co ntent an d an y actio ns to be tak en , signalin g the
end of th e co mmun ication .

07 Signature
The sign ature sectio n of a letter shou ld inclu de a complimentary
closing su ch as Sincerely or Respectfu lly You rs, which sh ou ld be
cho sen based on th e audien ce.

After the closing, there shou ld be sp ace fo r the sign ature, which
goes abov e the ty ped name and title of th e send er.
 PURPOSE PURPOSE
WH AT I S THE PURPOS E O F A BU SI NESS LETTER?

T he P ur pose of a busi ness l et t er i s t o comm unicate

pr ofessionall y wi th cl ients, cust omer s, com pani es,
i nvest or. T he business l et ter uses a for mal l anguage and a
speci f ic f orm at . Compani es use t his t ype of l ett er i n order
t o convey im port ant i nf or mat ion and m essages.

A business letter is an off icial l ett er that i s issued fr om

one company to another in a pr ofessional manner. T hese
letter s can be used f or f or mal cor r espondence betw een
individuals and business cli ent s, empl oyees, and
stakeholder s.
 TYPE 01

CO VER LETTERS
02

WHAT ARE TH E TYP ES OF BU SI NESS LETTERS ?

BU SIN ESS IN VITES

03

COM PLA IN T LETTER

A cover letter is a one-page A compl ai nt let t er i s a formal way t o
B usiness invites are a formal way
document subm itted by express di sappoi ntm ent , report bad
to invite a company or individual
candidates with their resum es . It experiences or poor cust omer servi ce,
to attend an event hosted by your
highlights their career and life and inform a com pany t hat t hei r
company. The invitation letter
achievements and demonstrates products did not meet expect at i ons.
should reflect the formality of the
their s kills , experience, and The let ter should st ri ke a bal ance
event, but if it is a casual event,
s uitability for the position between not soundi ng l i ke naggi ng
the tone of the invite should
they're applying for. It's crucial and maint ai ning it s i mport ance t o be
reflect that.
for both students and taken seri ousl y.
experienced professionals .
TYPE 04

LETTER O F
RESIGN ATION
A res ignation letter informs your
employer that you're leaving
your job and is expected
05

O RD ER LETTER
Purchase orders are used to
order or purchase materials and
serve as a legal record of the
transaction between the buyer
LETTER OF

individuals
06

RECO MM EN DATIO N
These let ters
for
ai m to
i nt ernships,
endorse
j obs,
fellowships, or sim il ar opport uni ti es.
and seller. They are typically
protocol, regardless of where Employers often request such let t ers
written by one business to
you work. Avoid sending an before hiri ng to underst and why t he
another busines s to place or
angry letter as you may person is a sui t abl e candidate and to
modify an order.
encounter these individuals in learn about t hei r st rengths and
the future. abilities.
EXAMPLE OF A
BUSINESS LETTER
THANKS
FOR
LISTENING!
by:

DIGON BAYLOSIS
EZPELETA CASTOR
GAYAT GALIMBA
MACASERO PENARANDA
MEDEL ROSARIO
TANOSO TINDOC
VILLAESTER