 Presented by :-

Presented to :- Mansi Suvariya

Tiya Bopaliya
Mr. Zakir Sir      Trupti Chavda
Meaning of Job Description
Meaning of Job Specification
Job Analysis
Definition of Job Description
Contents of Job Description
Advantages & Limitation
Example
Definition of Job Specification
Purpose of Job Specification
Example
Definition of
Job Analysis
Job Analysis is the
process of studying
and collecting
information relating
to the operations
and responsibility of
a specific job.
Components of Job Analysis
Job Description
Job Specification
Meaning of Job Description
A Job Description is a document that states an overview of the
duties, responsibilities and functions of a specific job in an
organization.
Meaning of Job
Specification

A Job Specification is
a statement of the
qualification,
personality traits,
skills, etc. Required by
an individual to
perform the job.
 Job Analysis
Job Description Job Specification
Job Title Qualifications
Job Location Experience
Job Summary Training
Reporting to Skills
Working Condition Responsibility
Job Duties Emotional Characteristics
Machine to be Used Sensory Demands
Hazards
JOB DESCRIPTION

Definition:-                               
                               
                         A Job
Description is an organized,
factual statement of the
duties and responsibility of a
specific job.                                   
                               
                                        - Edwin
B. Flippo  
  Job Identification – It May be include
job title, Department, Code number, etc.
Contents of Job  Job Summary – It is a statement of the
primary function of the job.
Description
 Duties Performed – It is a brief
description of the functions performed
by the employee. What is a
important Task.
 Extent of supervision given and
received – The nature and extent of
supervision that is, whether it will be a
general or close supervision.  
  Machines, tools and equipment
- The types, models of
machines, tools and equipment
are also mentioned.
Content of Job  Working conditions –
The condition in which the
Description job holder to work.
 Relation to other jobs
 Organizational relationship
- The position/status of
the job in the
organizational structures.
 Hazards involved – Accident risk
and health hazards such as
nerve strain, eye strain, physical
strain, acid, exposure to weather
  Pay – Method of payment-
hourly, daily, weekly, monthly.
 Training and promotion –
Contents of job Whether training or
apprenticeship required; if yes,
Description then of what type and
duration, basis and line of
promotion.
 Required qualifications of
the worker - Skills, experience,
education, mental and physical
standards, aptitude,
attitude and so on.
Advantages / Importance

Helpful in working
Helpful in Helpful in transfers, Reduces frustration
out training and
recruitment and promotions and among workers to a
development
selection. demotions. great extent.
programmes.

Reduces grievances
Helps in giving Helps in Helps in matching
of workers to a
directions to newly determining wages the workers with
considerable
recruited workers. and allowances. the job.  
extent.
Limitations
Job Description
Sometimes they are
written without
not updated when
specific terms will
job duties or
not provide any
specifications
guidance to the job
change.
holder.

Many a time job

descriptions tend to
Including limit the scope of
specifications not the activities of the
related to job may job holder. This
go against the law. reduces
organizational
flexibility. 
Job
Description
 Format
Job
Description
 Example
JOB SPECIFICATION

Definition:-                                                           
                                                                     Job
Specification as a statement of
minimum qualification that person
must possess to perform a given job
successfully.                                                           
                                             
            - Stephen P. Robbins & Marry Coutler
Contents Of Job Specification
 Physical features – Height, Weight, vision, etc.
 Demographic features – Age, Experience, Gender, Education,     
  skills, Abilities, etc.
Psychological features – Mental ability, Alertness, Sharpness, 
 Aptitude, Reasoning, etc.
Personal features – Attitude, Behaviour, Etiquette, Manners, etc.
 Helps candidates analyse whether are
eligible to apply for a particular job vacancy
or not.
Purpose Of
Job Helps to understand what level
of qualifications, qualities and set

Specificatio of characteristics should be present in a

candidate.

n
It help in selecting the most appropriate
candidate for a particular job.
Job Specification
Sample
Second
Example