BRIEFING ON

TERMS & CONDITIONS OF EMPLOYMENT

FOR GRADED STAFF
 HUMAN RESOURCE ADMINISTRATION

2.1 Personal Particulars

Employee responsibility to inform HR Dept of any change of personal

particulars.

Keep updated information esp concerning your next-of-kin so that he/she

can be contacted in case of emergency.

2.2 Working Hours

Monday – Friday : 8:30 am – 5:30 pm (office)

: 7:25 am – 5:10 pm (factory)

Lunch Break : 60 minutes (office)

: 45 minutes (factory)
 HUMAN RESOURCE ADMINISTRATION (cont’d)

2.3 Probation
GRADE PROBATION PERIOD

Grades G6 – G9 6 months

Grades G1 – G5 3 months

2.4 Confirmation

Your confirmation will be advised in writing. Until and unless you are
advise in writing, you remain as a probationer

2.5 Promotion

Staff promotions are normally being assess at the end of each calendar
year except for special cases
 HUMAN RESOURCE ADMINISTRATION (cont’d)
2.6 Termination

NOTICE PERIOD
GRADE
Probationary Employee Confirmed Employee

Grades G4 – G9 1 month 3 months

Grades G1 – G3 2 weeks 2-3 monthS

2.7 Transfer

All staff are subject to transfer from one department to another or from
one location to another within Peninsular Malaysia

2.8 Retirement Age

Male & Female : 60 years of age

 COMPENSATION

3.1 EPF Contributions

In accordance to prevailing statutory rates

3.2 Personal Taxation

Respective employee’s responsibility

3.3 Annual Salary Review

* Normally on 1st April of each year

* Based on last drawn basic salary @ 31 March
* Must be a confirmed employee @ 31 March
* Less than 1 year service - pro-rated
* Probationer – not entitled
* Employee who tendered resignation – not entitled
* Work performance below std – increment can be stopped, witheld
or deferred
 COMPENSATION (cont’d)

3.4 Contractual Bonus

* G1 – G5 : 1.5 months pay

* Payable in Dec, based on last drawn basic salary @ 31 Dec
* Must be a confirmed employee with at least 6 months service
@ 31 December
* Less than 1 year service - pro-rated
* Terminated due to redundancy, resignation, retirement - pro-rated
* Probationer – not entitled
* Misconduct - not entitled
* Unpaid Leave – will be deducted accordingly
 COMPENSATION (cont’d)

3.5 Performance Related Bonuses

I) Management Incentive Program

* G6 – G9 : Based on scheme upon achievement of

performance target

ii) Variable Bonus Scheme

* Company’s sole discretion

* If declared, G1 – G5 will be eligible
* Quantum – depends on company’s business performance,
group financial performance & individual performance
* Less than 1 year service – pro-rated
 LEAVE ENTITLEMENT
4.1 Annual Leave
GRADE ANNUAL LEAVE
(No of Day/s per annum)
9 23
8 22
7 21
6 20
5 20
4 17
3 16
2 15
1 14
• Can be carried forward up
to 10 days at the end of each
calendar
• If not utilised by end of the
calendar year – forfeited
• Probation staff – Leave will
be treated as unpaid leave
• Probation staff if resigned,
not entitled to any pro-rated
A/Leave
• A/Leave to be taken only
with the Permission of the
company, convenience to the
Company and where
possible, suitable to the
employees as well
 LEAVE ENTITLEMENT (cont’d)

4.2 Sick Leave

I) 22 days : if no hospitalisation
ii) 67 days : if hospitalisation

* Sick Leave in excess : Treated as Annual Leave / Unpaid Leave

* Absent on sick leave without informing
- deemed to have absent from work without permission / reasonable
excuse : breach of contract
* Within 2 days upon return to work, must produce Medical Certificate
to HOD HR Dept for record. Failure to comply – disciplinary
action can be taken against the employee

4.3 Maternity Leave

As per Employment Act

 LEAVE ENTITLEMENT (cont’d)
4.4 Paternity Leave

2 working days. To produce child birth certificate within two (2) days
upon returning to work

4.5 Marriage Leave

* Have to complete at least one (1) year of service

* Entitled 3 working days
* To be taken within 6 months from the registration date or wedding
ceremony date

4.6 Compassionate Leave

* Death of spouse, children, parents, parent-in-law, siblings,

grandparents & grandparents-in-law
* Must be confirmed employees
* Entitled 3 working days
* Supporting document, e.g death certificate
 LEAVE ENTITLEMENT (cont’d)

4.9 Leave Application Procedures

* To use eLeave applications

* Sufficient notice should be given
* Must obtain approval prior to going on leave
* Superior/Mgr is responsible to forward the supporting documents
to HR Dept for records
 MEDICAL BENEFITS

5.1 Coverage

I) Employee’s Coverage
* Outpatient Treatment (Non-Specialist)
* Outpatient Treatment (Specialist)
* Hospitalisation
* Health Screening
* Dental
 MEDICAL BENEFITS (cont’d)

5.2 Types of Medical Benefits

I) Outpatient Treatment (Non-Specialist)

* To seek consultation at the panel of company’s doctors

* Non-panel without reasonable excuse would not be
reimbursed
* Use RedAlert online medical card when visiting panel doctors
Grades GRADES
G6 – G9 G1 – G5

Limit per calendar

RM4,000 RM2,000
Year/person
* Family Coverage * Employee Only
 MEDICAL BENEFITS (cont’d)

5.2 Types of Medical Benefits

ii) Outpatient Treatment (Specialist)

* Must be a confirmed employee

* Must be referred by company doctor and obtain prior
written approval from HR
* If exceed applicable limit, can make a special written

Grades GRADES
G6 – G9 G1 – G5

Limit per calendar

RM6,000 RM3,000
Year/person
* Family Coverage * Employee Only
 MEDICAL BENEFITS (cont’d)
A1 – Single bedded ward
5.2 Types of Medical Benefits
A2 – Double bedded ward
iii) Hospitalisation B1 – 4 bedded ward
GRADE HOSPITAL EMPLOYEE FAMILY MAX CLAIM
WARD * MEMBER P.A. (RM)
WARD
9 Private/Govt A1 A1 20K/person
8 Private/Govt A1 A1 20K/person
7 Private/Govt A1 A1 20K/person
6 Private/Govt A1 A1 20K/person
5 Private/Govt A1 - 20K/person
4 Govt/Private A2 - 12K/person
3 Govt/Private A2 - 12K/person
2 Govt/Private B1 - 12K/person
1 Govt/Private B1 - 12K/person
 MEDICAL BENEFITS (cont’d)

5.2 Types of Medical Benefits

iii) Hospitalisation

* Employee can choose to stay higher level ward than their

entitlement provided he/she pays the difference in ward
charges

* If exceed applicable limit, can make special written

representative to HR for recommendation to the GM for
final approval. On a case-to-case basis.
 MEDICAL BENEFITS (cont’d)

5.5 Types of Medical Treatment Excluded

* Cosmetic treatment
* Pregnancy complications
* Self-inflicted injuries, unlawful acts, provoked assaults, etc
* Suicide attempts or social diseases injuries
* Mental treatment
* Eye glasses, contact lens, appliances
* Drug addiction, alcoholism, AIDS
* Obesity, weight reduction or improvement treatment
 STAFF BENEFITS

6.1 Transport Claim

Mode of Transport Coverage by Company

Public Transport •Actual cost reimbursed

Private Car •RM0.60/km

(excluding employees with issued petrol
cards)

•RM0.30/km
(for employees given a fixed monthly
car allowance)
 STAFF BENEFITS (cont’d)

6.2 Winter Clothing Allowance

* G1 – G7 entitled for travel to countries below 10 degrees celsius (day

or night
* Once-off reimbursement up to a max of RM1,000
* Next claim – at least 3 years from the date of last claim

6.3 Staff Purchase Benefits

* All permanent employees

* Other terms shall be in accordance to “Staff Purchase Policy”
 OVERSEAS BUSINESS TRAVEL

7.1 Flight Entitlement

Grade Hours of Flight Entitlement

Executive Committee All hours Business Class

Members

G8 – G9 All hours Business Class

G6 & G7 Exceeding 4 hours Business Class

G5 Exceeding 8 hours Business Class

Others All hours Economy Class

 OVERSEAS BUSINESS TRAVEL (cont’d)

7.2 Approval for Overseas Business Travel

* Prior approval for overseas business travel must be obtained using

“Overseas Business Travel Form” (obtainable from HR Public Folder)

7.3 Other Terms & Conditions of Travel

* In accordance to “Travel Policy”

THANK YOU