JOB DESC R I P T IO N

By

VARSHA
VASAVI

AMULYA
 JOB DESCRIPTION
Job description refers to a written informative
documentation that states the duties, tasks,
responsibilities and qualifications of a job, based on
the findings of a job analysis. Job description is used
either in the recruitment process to inform the
applicants of the job profile and requirements or in
the performance management process to evaluate
the employee’s performance.
CHARACTERISTICS OF JOB DESCRIPTION
• IT SHOULD BE KEPT UP-TO-DATE NECESSARY AMENDMENTS AND ADJUSTMENTS SHOULD
BE MADE FROM TIME TO TIME.

• JOB TITLE SHOULD BE SHORT, DEFINITE AND SUGGESTIVE AS TO INDICATE THE NATURE OF
THE WORK.

• PRIMARY, SECONDARY AND OTHER DUTIES AND RESPONSIBILITIES SHOULD CLEARLY BE

DEFINED.

• JOB SPECIFICATIONS SHOULD CLEARLY BE MENTIONED.

• IT SHOULD BE DESCRIPTIVE BUT SHORT.
• THE JOB DESCRIPTION SHOULD INCLUDE THE SCOPE AND NATURE OF THE WORK
INCLUDING ALL IMPORTANT RELATIONSHIPS.
 STEPS FOR JOB DESCRIPTION
1. PROPER JOB TITLE
2. JOB SUMMARY
3. JOB LOCATION
4. DUTIES AND RESPONSIBILITIES
5. MACHINES ,TOOLS AND MATERIALS
6.WORKING CONDITIONS
7.NATURE OF SUPERVISION
8.RELATION TO OTHER JOBS
9.SALARY
10.TERM
 ADVANTAGES AND DISADVANTAGES
ADVANTAGES
• THE JOB DESCRIPTION HELPS ONE TO SUPPORT THE CAREER WORKER TEAMS TO EMBED THE NEW
EMPLOYEE WITH PRACTICAL ENTREPRENEURIAL EXPERIENCES INTO THEIR CURRICULUM AND TO PROVIDE
GUIDANCE AS NEEDED.

• IT PROVIDES A OPPORTUNITY TO BUILD A SMOOTH RELATIONSHIP WITH THE ENTERPRISE.

• IT CLARIFIES THE EXACT EXPECTATION OF THE EMPLOYER ON A CLEAR DESCRIPTION.
• HELPS IN BETTER RECRUITMENT AND SELECTION PROCESS.
DISADVANTAGES

• IT SHOULD BE UPDATED PERIODICALLY, OTHERWISE IT MAY LEAD TO OUTDATED DATA OR INFORMATION.

• POORLY WRITTEN JOB DESCRIPTION OF THE APPLICANT MIGHT TAKE THEM TO WRONG DOING ACTIVITIES .
 CONCLUSION
THE JOB DESCRIPTION HELPS THE EMPLOYEES TO CLEARLY IDENTIFY THE RESPONSIBILITIES OF A
PARTICULAR JOB. IT CAN ALSO BE HANDLED ON A LEGAL BASIS WHICH WILL HELP THE CANDIDATE
TO BE ON THE SAFER SIDE.

HENCE THE CANDIDATE SHOULD BE MORE SPECIFIC WHILE WRITING A JOB DESCRIPTION AND
EVEN THE HUMAN RESOURCE MEMBERS WHILE POSTING IT.