SAP – Order to Cash

Anna Fischer / D1/OIK-fi

SAP – Order to Cash

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Agenda

 Order to Cash Process

 Customer Order

 Outbound Delivery

 Invoice

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Order to Cash Process

Outboun
Sales
d Invoice
Order
Delivery

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Sales Order
 A sales order can be created, changed and displayed with
the following transaction codes:

 Create Sales Order “VA01“

 Change Sales Order “VA02“
 Display Sales Order “VA03“

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Sales Order
 Please enter the standard order type (YTA1) and the
relevant sales organization, distribution channel and
division in the selection screen of the “VA01”:

 If your organizational data is not prefilled, you can

maintain your user parameters (TC “SU3”) to have this
done in the future.

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Sales Order
 In relationship with the B2B system the customer sales
orders will be automatically created according to the
information placed by the dealer inside of the B2B system.
 This is realized by the B2B interface.
 Most of the sales orders, including pre-season and third
party shipments will be handled with the order type YTA1
(Standard Order Type).

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Sales Order
 As in many other transactions too, the creation, change
and display transaction of the sales order don´t differ in
point of the certain fields available and their arrangement.
 In the upper part of the transaction you will find a summary
of the most important header data fields and a link towards
the fully listed header data:

summary of the header data link to the detailed

header data
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Sales Order
Standard Order: Will view the
sales order number, which will
be generated after first time
saving the sales order.
Sold-to-Party: The
customer number of the
ordering customer has to
be entered here.
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Ship-to-Party: Customer number of the
Ship-to-Party. Will be provided out of
the customer master. Is usually the
Sold-to-Party, but a dealer will also
always have the possibility to have
alternative shipping addresses.
PO Number: The Net value: Total
referred purchase order net value and
number of the customer. currency of the
sales order.
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Sales Order
 The tabs in the bottom part of the screen will provide all
item related data:

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Sales Order
 The relevant item fields which require input are the
Material Number and Order Quantity.

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Mandatory Fields 4 Sales Order Creation

 Summary: The mandatory fields which have to be entered
in each sales order are:
 customer number of the Sold-to-Party
 PO number
 material number / quantity
 PO type

 All other mandatory or just relevant fields will be

determined according to these selections e.g. out of the
customer master, material master and condition records.

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Mandatory Fields for Sales Order Creation

 You can find the entry field for the purchase order type on
several ways. The most fastest one is to click on the item
tab “Sales” and scroll down. Thereby the field should be
selected automatically by the system, prompting you to
enter a value. You can also find the field in the header
details tab “Order Data”.

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Item Category
 After entering the relevant material number and quantity
you can see, that also an item category is determinated.
The item category of a material will influence functions and
process flow.

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Shipping Details
 Details towards the shipping can be looked up in the item
details tab shipping:

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Pricing/ Condition Table

 There is mainly the use of just one condition table is
establish. The SAP condition table will include all condition
types which are relevant for pricing. Through the definition
of rules towards each condition type the different
processes, materials and customers can be distinguished.

condition

calculation
types

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Schedule Line/ ATP Quantity

 You can find the schedule line of each item on item level.
The System will determinate the planed shipping dates
through measurements (e.g. standard shipping time or
also procurement time) defined in the system.

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Schedule Line/ ATP Quantity

 The ATP Quantity (available to promise) of each ordered
material can be easily viewed in the item overview. (If you
don´t see the column – please configure your table)

Display stock Schedule lines tab

availability Schedule lines tab of the item details
of the item details
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Invoice
 Invoice creation is not possible before the goods issue
was posted.
 An invoice is created with reference to an outbound
delivery and in a few cases towards a sales order (third
party Shipment).
 The following transaction codes are the most common
towards invoices:

 Create Billing Document VF01

 Change Billing Document VF02
 Display Billing Document VF03
 Maintain Billing Due List VF04
 List of Billing Documents VF05

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Invoice
 To create an invoice, please enter the referenced
document (outbound delivery number).
 The invoice can either be directly created, or be viewed for
the creation to clarify if all figures are right.
 View first and then create:

1 press enter

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Invoice

2 save

3 the invoice was

created

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Invoice
 Create invoice directly out of selection screen:

1 save

2 the invoice was

created

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Invoice
 Created invoices can be displayed in the transaction
VF03:
header details

item overview

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Document Flow
 The relationships between the documents can always be
viewed behind the icon „display document flow“. You can
access the document flow through the sales order, the
delivery or the invoice.
 Example for transaction VA03:
display document flow

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Document Flow
 For each listed document the current status is viewed.
 A direct navigation into the documents is possible through
the function display document.
 In the menu you can switch between the header and the
item view.

display document

document
flow document
status

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SAP – Order to Cash

The End!! 

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