QUORUM

MADLYN D. TINGCO
Faculty, PA Department
 WHAT IS A QUORUM?
 
It is the number of members required by
the rules of an organization to be present at
a meeting for the valid transaction of
business.

 
 How to compute for a quorum:
 
Total membership minus delinquent members
= members in good standing
Members in good standing minus
members abroad/ incapacitated = basis
Basis for computing quorum divided by
two plus one = QUORUM REQUIRED
 
 EXAMPLE
 
100 (total members)
-5 (delinquent members)

95 (MEMBERS IN GOOD STANDING)

-4 (on study leave/absent/ with
___personal interest/incapacitated)

91 /2 = 45.5
45.5 + 1 = 46.5
QUORUM: 47 members
 
 ACTIVITY
•  The Public Administration Students’ Club (PASC) is a school-
based organization with a total membership of 500 persons.
Based on the records of the organization, there are 20
members who are officially declared as delinquent due to
their non-participation in at least five meetings.
• a. What is the quorum required in meetings of members of
the organization?
• b. Can a quorum be declared existing if there were 230
members present in a special meeting of the organization?
 
 
ASSEMBLIES
 FIVE TYPES OF ASSEMBLIES
 
• 1. Mass Meeting
-informal; not organized; spontaneous
-no membership; open to all interested individuals
-no sanctions (e.g. rally)
 
• 2. Organized Local Assembly
- formal; with notice of meeting; not spontaneous
- with fixed membership
- with sanctions for non-performance of functions, non-
attendance to meetings, and non-payment of monthly dues
e.g. clubs or associations
 
 
• 3. Convention
- delegates are not members; they a larger group
- long period (weeks or months)
 
• 4. Legislative Body/Assembly
- public law-making
- members are called “representatives”
- concerned with national issues
 
• 5. Board
- “board of trustees”, board of regents”
- a select group individuals (elected/appointed) with highly specialized
administrative functions and sometimes perform quasi-judicial functions
- Recommendation of the board is what the President of every
organization must obey
MEETINGS
VS.
SESSION
 MEETINGS AND SESSIONS
• Meeting - gathering of members of an
organization for any length of time unbroken
deliberation except for recess

• Session - a single meeting or a series of

meetings where members adjourn without
specifying as to when it shall meet again
 
NOTICE OF MEETING
  KINDS OF MEETINGS

• Regular - held at the time provided for in the

constitution or by-laws of the organization

• Special - called from time to time

• Adjourned - continuation of original meeting;

unfinished business will be taken up
 
 DOCUMENTATION OF A MEETING

• Minutes - detailed account everything that had transpired

during the meeting

• Note - taking only the important elements; in paragraph

form

• Taped - with transcription (script-like); no editing

• Video
ORDER OF
BUSINESS
 ORDER OF BUSINESS

a. Call to Order
b. Invocation (optional)
c. National Anthem (optional)
d. Roll Call
e. Reading and Disposition of Minutes of the Previous
Meeting
f. Report of Standing Committees
g. Report of Special Committees
h. Unfinished Business
i. New Business
j. Announcements
k. Adjournment
 ORDER OF BUSINESS

a. Call to Order
The meeting will please come to order.
b. Invocation (optional)
May I request Hon. Miriam Santiago to
please lead us in the invocation.
c. National Anthem (optional)
May I request Hon. Manny Pacquiao to
lead us in the singing of the national
anthem.
 ORDER OF BUSINESS

d. Roll Call
May I request the Hon. Secretary to do the
roll call.. Madam Secretary, is there a quorum
present?
e. Reading and Disposition of Minutes of the
Previous Meeting
May I request the Hon. Secretary to please
read to us the minutes of the previous
meeting..Are there any corrections to the
minutes? There being none, the minutes
stand approved as read.
 ORDER OF BUSINESS

f. Report of Standing Committees

The table is now open for the reports of
standing committees. Is the Committee
on ________ ready to report? If yes, you
may begin.
g. Report of Special Committees
The table is now open for the reports of
special committees. Is the Committee on
________ ready to report? If yes, you
may begin.
 ORDER OF BUSINESS

h. Unfinished Business
The table is now open for unfinished business.
Will the secretary read to us the unfinished
business of the previous meeting? OR
The consideration of the question to allow the
organization to donate money for the
rehabilitation of the day care center in Brgy.
Bani was interrupted last meeting by
adjournment. The secretary will please read
the corresponding motion. (after reading) The
table is now open for discussion on the motion
just read.
 ORDER OF BUSINESS

i. New Business
The table is now open for new business.

j. Announcements
Are there any announcements?

k. Adjournment
There being no announcements, the
meeting is hereby adjourned.
 ORDER OF BUSINESS

a. Call to Order
b. Invocation (optional)
c. National Anthem (optional)
d. Roll Call
e. Reading and Disposition of Minutes of the Previous
Meeting
f. Report of Standing Committees
g. Report of Special Committees
h. Unfinished Business
i. New Business
j. Announcements
k. Adjournment
.