Microsoft-Digital Skills for Employment

By
Dr.S.K.Mahendran
Assistant Professor,
PG & Research Department of Computer Science
Government Arts College(Autonomous)
Coimbatore-18
Microsoft
Two of Microsoft’s most famous crown jewels,
Windows and Office, are celebrating anniversaries this
month. Windows, the world’s most popular and most
widely used desktop operating system.
Microsoft recently celebrated 25 years of its popular
Office suite of programs.
Microsoft Office version
Versions of Microsoft Office for Windows

Microsoft Office version history has not been consistent over the years due to a
combination of point releases and superstition, resulting in the missing 13.0 release.

 Microsoft Office 1.0 November 1990

 Microsoft Office 3.0 August 1992
 Microsoft Office 4.0 January 1994
 Microsoft Office 95 (7.0) August 1995
 Microsoft Office 97 (8.0) November 1996
Microsoft Office version
Office 2000 (9.0) June 7, 1999

Office XP (10.0) May 31, 2001

Office 2003 (11.0) October 21, 2003

Office 2007 (12.0) January 30, 2007

Office 2010 (14.0) June 15, 2010

Office 2013 (15.0) January 29, 2013

Office 2016 (16.0) September 22, 2015

Office 2019 (16.0) September 24, 2018

Microsoft Office version
In October 2022, Microsoft announced that all
instances of the Office name would be replaced with
Microsoft 365, starting with Office Online in
November that year, and the individual desktop and
mobile apps of the Office suite in January 2023 –
effectively retiring the Office brand after 32 years.
 Microsoft Office version logo

Microsoft Windows Office Logo 1990s-2000s

1989 as The Microsoft Office 1995-2001 as Microsoft Office 95-XP

2001-2003 as Microsoft Office XP-2003 2003-2006 as Microsoft Office 2003-2007

 Microsoft Office version logo

2006-2009 as Microsoft Office 2012-2019 as Microsoft Office 2013,

2007-2010 2016, 2019 and 365

2019,2023 present as Microsoft Office and 365

Microsoft Office
Microsoft Office is a set of interrelated desktop applications such as…..

1.Microsoft Access-: Microsoft Access is a database management system, it

stores a data in its own format based on the Jet database engine.

2.Microsoft Excel-: Microsoft Excel is a spread sheet developed by the

software company Microsoft. Various Features of Microsoft Excel is
graphics tools, pivot tables and a macro programming language called visual
basic for the application.

3.Microsoft Outlook-: Microsoft Outlook can be used as a stand-alone

application and it can work with Microsoft exchange server and Microsoft
share point server for multiple users like shared mailboxes, calendar,
exchange public folders, share point lists and meeting schedule.
Microsoft Office
4.Microsoft One Note-: Microsoft One note is a part of Microsoft Office and
Windows 10, it is also available as a free standalone application for Windows,
Windows phone, Mac operating system. One note is a provided as part of one
drive or office online. Microsoft One Note is a web-based version of Microsoft
Office

5.Microsoft Word-: Microsoft Word is a graphical word processing program. it

is to manage and share the document, edit and create a variety of documents
such as email, books, report, and letters, including resumes and it is to create a
business document such as pictures, charts, diagram including graphic design.

6.Microsoft PowerPoint-: PowerPoint became a component Microsoft office

suite, it was originally designed to provide visuals for group presentation with
a business organization.
Word Basics

Getting Started with Word Get to know the Ribbon, Quick

Access Toolbar, and Backstage view to produce Word documents.

Understanding OneDrive Learn all about working with your

Microsoft account and OneDrive.
Creating and Opening Documents Learn all about opening
existing documents and creating new ones.
Saving and Sharing Documents Learn more about saving and
sharing documents.
Understanding OneDrive

Benefits of using OneDrive

Once you’re signed in to your Microsoft account, there are a few of the
things you’ll be able to do with OneDrive:
Access your files anywhere: When you save your files to OneDrive,
you’ll be able to access them from any computer, tablet, or smartphone
that has an Internet connection. You'll also be able to create new
documents from OneDrive.
Back up your files: Saving files to OneDrive gives them an extra layer
of protection. Even if something happens to your computer, OneDrive
will keep your files safe and accessible.
Share files: It’s easy to share your OneDrive files with friends and
coworkers. You can choose whether they can edit or simply read files.
This option is great for collaboration because multiple people can edit a
document at the same time (also known as co-authoring).
 Working with Text

Text Basics
 Learn how to add, delete, move, cut, copy, and paste text.
Formatting Text
 Learn how to change font size, color, and text alignment.
Using Find and Replace
 Learn more about using the Find and Replace features to search your document.
Indents and Tabs
 Learn how to use the tab selector and horizontal ruler to set tabs and indents.
Line and Paragraph Spacing
 Learn how to modify line and paragraph spacing in your documents.
Lists
 Learn how to add and modify bulleted and numbered lists.
Links
 Learn how to add and modify hyperlinks.
Layout and Printing

Page Layout
Learn how to modify page orientation, margins, and size.
Printing Documents
Learn all about printing in Word.
Breaks
Learn how to add page, section, and column breaks.
Columns
Learn all about working with columns.
Headers and Footers
Learn how to add and modify headers and footers.
Page Numbers
Learn how to add and modify page numbers.
Working with Objects
Pictures and Text Wrapping
Learn how to add pictures and use the text wrapping feature.

Formatting Pictures
Learn more about formatting and compressing pictures.
Shapes
Learn how to add and modify shapes in your document.
Text Boxes
Learn how to use text boxes in Word.
Aligning, Ordering, and Grouping Objects
Learn how to align, group, order, and rotate objects.
Tables
Learn more about working with tables.
Charts
Learn how to add and modify charts.
Pictures and Text Wrapping
Shapes
Collaboration and Reviewing

Checking Spelling and Grammar

Learn how to use the review features available in Word.
Track Changes and Comments
Learn how to track changes and comments when
collaborating on documents.
Inspecting and Protecting Documents
Take these steps to inspect and protect your document.
Understanding Track Changes

• When you turn on Track Changes, every change you

make to the document will appear as a colored
markup.
• If you delete text, it won't disappear; instead, the text
will be crossed out.
• If you add text, it will be underlined. This allows you
to see edits before making the changes permanent.
 SmartArt Graphics
Learn all about using SmartArt graphics in your
document. Doing More with Word
 Applying and Modifying Styles
Learn how to apply and modify styles.
Mail Merge
Learn how to use the Mail Merge feature to produce
letters, labels, and envelopes.
Excel Basics

1. Getting Started with Excel

Learn your way around the Excel environment.
2. Understanding OneDrive
Learn all about working with your Microsoft account
and OneDrive.
3. Creating and Opening Workbooks
Learn how to create and open Excel workbooks.
4. Saving and Sharing Workbooks
Learn how to save and share Excel workbooks.
 Working with Cells and Sheets
5. Cell Basics
Learn how to insert and delete cells and cell content, drag and drop cells, use the fill
handle, and use the cut, copy, and paste functions.
6. Modifying Columns, Rows, and Cells
Learn how to modify rows, columns, and cells in Excel.
7. Formatting Cells
Learn all about formatting text in Excel.
8.Understanding Number Formats
Learn all about formatting numbers in Excel.
9. Working with Multiple Worksheets
Learn how to add, delete, copy, and move worksheets, as well as group and ungroup
worksheets.
10. Using Find & Replace
Learn how to use Excel's Find and Replace features to search for specific data.
11. Checking Spelling
Learn how to use Excel's spell check feature.
12. Page Layout and Printing
Learn how to use Excel commands that let you control the way your content will appear
on a printed page.
Formulas and Functions

13.Intro to Formulas
Learn how to use cell references to create a simple
formula in Excel.
14. Creating More Complex Formulas
Learn how to create a complex formula in Excel.
15. Relative and Absolute Cell References
Learn all about absolute and relative cell references and
how they're used in Excel.
16. Functions
Learn the different parts of a function and how to create
arguments to calculate values and cell references.
 Working with Data
17.Basic Tips for Working with Data
Learn these basic tips for working with data to help you organize it and find what you
need.
18.Freezing Panes and View Options
Learn how to freeze panes and split your worksheet so you're only seeing certain parts
of your worksheet.
19.Sorting Data
Learn how to sort data to better view and organize the contents of your spreadsheet.
20. Filtering Data
Learn how to filter the data in your worksheet to display only the information you need.
21. Groups and Subtotals
Learn how to organize data in groups, summarize different groups using the Subtotal
command, and create an outline for your worksheet.
22.Tables
Learn how to use styles to format tables in Excel.
23. Charts
Learn how to insert and modify Excel charts to visualize comparisons in your data
24. Conditional Formatting
 Learn how to apply, modify, and delete conditional formatting rules in Excel.
Doing More with Excel

25.Comments and Co-authoring

Learn how to use Excel's track changes and comments features
when proofreading workbooks.
26. Inspecting and Protecting Workbooks
Learn how to inspect and protect your Excel workbook.
27. Intro to PivotTables
Learn how to use PivotTables in Excel for stronger data analysis.
28. Doing More with PivotTables
Learn how to do more with PivotTables to better summarize data.

29.What-if Analysis
Learn how to use what-if analysis to answer different types of
questions.
PowerPoint Basics

1. Getting Started with PowerPoint

Get to know the PowerPoint interface.
2.Understanding OneDrive
Learn all about working with your Microsoft account
and OneDrive.
3. Creating and Opening Presentations
Learn all about creating and opening presentations.
4. Saving Presentations
Learn how to save presentations.
Working with Slides
5.Slide Basics
Learn the basics of working with slides.
6. Text Basics
Learn how to cut, copy, paste, and format text.
7. Applying Themes
Learn how to apply a theme to your slides.
8. Applying Transitions
Learn how to apply transitions to your slides.
9. Managing Slides
Learn the tools available to help organize and prepare your slide show.
10. Using Find & Replace
Learn how to find and replace text.
11. Printing
Learn how to print your slides.
12. Presenting Your Slide Show
Learn how to present your slide show to an audience.
 Text and Objects
13.Lists
Learn how to add numbered and bulleted lists.
14. Indents and Line Spacing
Learn how to use indents and line spacing.
15.Inserting Pictures
Learn how to insert and modify images.
16. Formatting Pictures
Learn how to format the images in your slides.
17. Shapes
Learn how to add and modify shapes.
18. Aligning, Ordering, and Grouping Objects
Learn how to align, group, and order objects.
19. Animating Text and Objects
Learn how to animate text and objects.
 More Objects
20. Inserting Videos
Learn how to add and edit videos within your slides.
21. Inserting Audio
Learn how to insert and edit audio in your slides.
22. Tables
Learn how to add and modify tables.
23. Charts
Learn how to add and modify charts.
24. SmartArt Graphics
Learn how to add and edit SmartArt graphics.
Review and Collaborating

25. Checking Spelling and Grammar

Learn how to use the spelling and grammar check
features.
26. Reviewing Presentations
Learn how to review presentations before you present
them to an audience.
27. Inspecting and Protecting Presentations
Learn how to inspect and protect your presentation.
Customizing Your Presentation
28. Modifying Themes
Learn all about modifying themes to mix and match colors and
fonts.
29. Slide Master View
Learn how to use Slide Master view to ensure a consistent look.
30. Links
Learn how to add and edit links.
31. Action Buttons
Learn how to add and edit action buttons.
32. Rehearsing and Recording Your Presentation
Learn how to rehearse and record your presentation.
33. Sharing Your Presentation Online
Learn how to share your presentations online.