MICE1901-Lecture 3

Choose Suitable Venues for Your MICE

Video: Winnipeg & Zürich

Venues in General
Match the venue (location) with the goals
and objectives of the meeting

Know the physical

characteristics/attributes AND the financial
requirements of the venue
Group Discussion
What kinds of venues (places) can be used for holding
an event?
Hotels
Locations:
 Downtown
 Airport
 Suburban
 Family or Business Resort

Types of Hotels:
 Luxury  Business Class
 Convention  Budget/Economy 经济型酒店
 Extended Stay  All-Suites 全套房酒店
 Bed & Breakfast  Inns
Extended Stay
Provide more home like amenities
have self-serve laundry facilities
offer discounts for extended stays, beginning at 5 or 7
days
Have kitchens equipped with refrigerator,, microwave
oven, dishwashers, etc.
popular with business travelers on extended
assignments
Popular brands: Extended Stay Hotels
Extended Stay
All Suites Hotel
Suites
Hotels
Types of Space:
 Board rooms
 Ballrooms
 Break-out rooms 分組討論室
 Exhibit space
 Temporary structures 臨時搭建物
 Outdoor space

http://www.cuti.com.my/hotel/info.php?id=2573&hotel=Swissotel+The+Stamford
Hotels
Planners interact most often with the hotel’s
Sales Department
Reservations and Front Desk
Convention Services Department
Catering Department
Audio-Visual Department
Hotels
Revenue Sources
Guest Rooms
Guest Room charges
 Restaurants,Bars, and Room Service
 Concessions at Pool, Spa, or Beach
 Telephone and Business Services
Meetings
 Food and Beverage
 Space Rental
 Vendor Commissions
 Audio Visual Entertainment Decor
Hotels
Additional Financial Factors
Theme Parks
Casino
Seasonality
Time of Week
Convention Centers 會議中心

Host meetings and their exhibits have no sleeping

rooms.
Have large, flexible space; host large and small
trade shows, as well as meetings and banquets.
Offer banquet and concession food & beverage
service when the center is occupied.
Usually owned by city, county, or local government.
Convention Centers
Revenue Sources: pay per uses basis

Rental Fees for Exhibit Space & Meeting

Rooms
Catering Services
Convention Service Fees
Electrical, Water, Gas, Air
Telephone, Audio Visual
Staging, Decor, Construction, and Lighting
Conference Centers 小型會議中心

Residential or non-residential
Specialize in small to mid-size classroom style
meetings
Designed for the comfort of the meeting
participant; focused on learning and teaching
May comply with guidelines of the International
Association of Conference Centers (IACC)
 Retreat Facilities (video-Mana) 僻靜處

Tend to be very rural

Are similar to conference centers
May be owned by religious or not-for-profit groups,
families, or closely held corporations
May specialize in extracurricular activities
(e.g., nature, dude ranch 度假牧場 , spirituality)
Cruise Ships
Captive audience
Variety of styles:
 Incentive trips
 Special interest cruises
 Isolated meetings
Unique meeting space
Complete meeting package pricing
Specific Use Facilities
Theaters
Amphitheaters 圓形露天劇場
Arenas 競技場
Stadiums 體育場；運動場
Sports facilities
Nightclubs
 Colleges and Universities
Available mostly in summer months and at lower cost
Quality of housing, food, and meeting space not as
high as hotel or conference center
Unusual Venues
 A variety of locations
 Parks and nature preserves
 Airplane hangers 飛機機库
 Garages
 Tented parking lots
 A variety of challenges
 Weather
 Permits/licensing
 Security/privacy
 Restrooms/trash removal
 Electricity/sound systems
 Accessibility
Common Issues
Power
Special or additional requirements
Use of a generator
Rigging （索具）
the support for the hanging of lighting trusses( 桁架 )
and lights
Floors
Floor load Carpeting of exhibit halls
Hardwood floors
Access
Loading Docks Elevators
Recommendations
Research
Be detailed and thorough
Understand
Develop a professional sales relationship
Communicate
Provide accurate requirements
Verify
Determine the venue’s understandings and
abilities
Review
Venues in general Colleges and
Hotels universities
Convention centers Unusual facilities
Conference centers Common issues
Retreat facilities Recommendations
Cruise ships
Specific use facilities