Military Correspondence Final

Army Vision: By 2028, a world-class Army that is a source of national pride.
By 2028, a world-class Army that is a source of national pride.
MILITARY
CORRESPONDENCE
Honor. Patriotism. Duty.

Army Core Purpose: “Serving the people. Securing the land”
INSTRUCTOR PROFILE:
NAME: PFC KC-Lyn S San Juan 942108 (Inf) PA

Designation: MOWEL NCO & Career and Management NCO
Military Schooling:
 Advance ROTC Course (MS-31-32 and 41-42)
 Candidate Soldier Course CL 514-2017
 Jungle Warfare Mountaineering Operation Course (JWMOC)

CLASSROOM RULES:
Stand or
keep
yourself
awake.
Just proceed to
the restroom.
By 2028,
Army Vision: Bya2028,
world-class Army that
a world-class is athat
Army source of national
is a source pride. pride.
of national
MILITARY LETTER
OR
SUBJECT-TO-LETTER (STL)
Army Core Purpose: “Serving

Honor. the people.
Patriotism. Duty.Securing the land”
By 2028,
of national
MILITARY LETTER (SUBJECT-TO-LETTER)
DEFINITION AND USAGE
 The accepted format in corresponding with other commands

both on and off the post, addressed to the Commander of
HHQs or to the subordinate units.
 As much as practicable, the body should be short enough to fit

two (2) pages of the paper

Honor. the people.
By 2028,
of national
MILITARY LETTER (SUBJECT-TO-

LETTER)
STYLE:
It is dignified, direct and accurate; the tone is formal and courteous; nicknames are avoided
SIZE OF THE PAPER:
A4 (8.27” x 11.69”)
FONT STYLE AND FONT SIZE:
Arial, 12

Honor. the people.
By 2028,
of national
MILITARY LETTER (SUBJECT-TO-LETTER)
MARGIN:
Top- 0.50 inch from the top edge of the paper
Top- (second page) 1.25 inch from the top edge of the paper
Left- 1.25 inch
Right- 0.75 inch .75
Bottom- .50 inch
1.25

Honor. the people.
By 2028,
of national
THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER
1. HEADING
2. BODY
3. COMPLIMENTARY ENDING

Honor. the people.
By 2028,
of national
1. HEADING
- All of the materials/information above the first line of the body
comprise the heading.
a. Letterhead/Office of Origin
-Normally consists of three (3) lines: GENERAL HEADQUARTERS,

ARMED FORCES OF THE PHILIPPINES (UPPERCASE), the name of
the initiating Command, Office, installation or unit (UPPERCASE/
BOLD); and the address of the initiating organization (Title Case).

Honor. the people.
By 2028,
of national
EXAMPLES:
GENERAL HEADQUARTERS
ARMED FORCES OF THE PHILIPPINES
Camp General Emilio Aguinaldo, Quezon City
HEADQUARTERS
PHILIPPINE ARMY
OFFICE OF THE ARMY ADJUTANT
Fort Andres Bonifacio, Metro Manila

Honor. the people.
By 2028,
of national
1. HEADING
b.File reference – Placed on the left margin, one space (two enter) below
the letterhead in line with the date. It consists of the originating office.
Example: -OTAG/AFPRD
-B8IBA
-1101BDEA
c. Date - In order of day, month and year. Abbreviation is not authorized.

Example: 01 December 2020

Honor. the people.
By 2028,
of national

1. HEADING
d. Subject
-Not to exceed 10 words
-Written in bold text and typed one space (enter 2x) below the file reference; one (1) tab from the
SUBJECT:
-The first letter of every word is in uppercase
Example:
SUBJECT: Use of Disposition Form
e. Channels
-THRU begins on the fourth line below the preceding item
-It is used when the correspondence is routed through an intermediate command, unit or office.

Honor. the people.
By 2028,
of national
1. HEADING
f. Address of the recipient- Placed on the left margin on the fourth line below
the last word of the subject. It is addressed to the Commanding
General/Commander/Commanding Officer or Head/Chief of Office.
g. Attention address- Used to speed up routing. Correspondence may be

addressed to the individual either by reference to his/her name or by the use of
an office designation. It is written in bold text.

Honor. the people.
By 2028,
of national
EXAMPLES:
TO: Commanding General, PA
Fort Andres Bonifacio
Metro Manila
Attn: Assistant Chief of Staff for Personnel, G1
TO: Commander, WESTMINCOM

Camp Navarro, Upper Calarian
Zamboanga City
Attn: CPT JOAN C PACIA (AGS) PA

Honor. the people.
By 2028,
of national
2. BODY
- The message itself
-Written in single-spacing, except when less than

nine (9) lines where double spacing is used

Honor. the people.
By 2028,
of national
2. BODY
-The paragraph sequence must have a logical order.
 First paragraph should contain the core or purpose
of the letter.
 Second paragraph should contain the supporting
information (no too detailed).
 Include a concluding paragraph especially if the
letter intent is for approval.

Honor. the people.
By 2028,
of national
2. BODY
a. Reference- must be specific and fully identified. It should be
arranged based on the order of hierarchy of importance. If the
references are the same, it will be based from the most recent published
policies.
Example:
a. Radio Message from CSAFP dated 02 January 2018 with
subject: AFP Publication for Revision.
b. Circular Number 2 dated 02 October 2017.
c. Circular Number 1 dated 27 July 2015.

Honor. the people.
By 2028,
of national
2. BODY
b. Date/Time- For prepared communications to be sent within
the country, NO need to indicate the letter “H” in writing a specified
time.
Examples:
100900 January 2021 (within the Philippines)
100900H January 2021 (outside the Philippines)
Note: If addressed to civilian entities/ personalities, the format

should be: MM/DD/YYYY, e.g., June 10, 2021

Honor. the people.
By 2028,
of national

c. Paragraphing/ Numbering
2. BODY For purposes of uniformity, the manuscript or texts should adopt
the following numbering Style.

1. Start with 1 then period.
2. …, then
a. Start with a, then period
b. … then,
1) Start with 1, then close parenthesis
2) … and then,
a) Start with a then close parenthesis
b) … then,
(1) Start with open parenthesis
(2) … then,
(a) Start with open parenthesis….

Honor. the people.
By 2028,
of national
2. BODY
d. Abbreviations (Mil Corr Book 2017 edition)

-a military letter allows abbreviations which are generally
accepted in the AFP. They are generally written without spacing
or periods. If the full name is used, the abbreviated rank is
permissible (COL FRANCISCO A GARCIA); if family name only,
the rank is spelled out (COLONEL GARCIA).

Honor. the people.
By 2028,
of national
2. BODY
Abbreviations (Letter Directive Number 44)
-In the body of the letter, if the full name is used for the first time, the
rank is spelled-out. When names are mentioned subsequently in
the following sentences/paragraphs, use only the abbreviated rank,
last name, suffixes if any and Armed Forces Occupational
Specialty and Major Service. In the case of Flag/General Officers,
the rank is not abbreviated and without AFPOS.

Honor. the people.
By 2028,
of national

Honor. the people.
By 2028,
of national
- It refers to the information located below the last paragraph of the body.
a. COMMAND LINE/ AUTHORITY LINE
- It is typed in capital and bold letters which begins at the second line
below the first letter of the first word of the last line or sentence.
Abbreviations are not used.

Honor. the people.
By 2028,
of national
Types of Authority/Command Line

1. General Officer who has a command function and addressed to a member of his
command:
BY COMMAND OF GENERAL FAUSTINO:
BY COMMAND OF MAJOR GENERAL PONIO:
2. Not addressed to a member of his command:

FOR THE COMMANDING GENERAL:
FOR THE COMMANDER:

Honor. the people.
By 2028,
of national
Types of Authority/Command Line
4. Officer below the grade of Brigadier General addressed to a member of his
command:
BY ORDER OF COLONEL RAMOS:
BY ORDER OF LIEUTENANT COLONEL SANCHEZ:
5. Not addressed to a member of his command:
FOR THE COMMANDING OFFICER:

Honor. the people.
By 2028,
of national

b. Signature
(1) Contents
(a) Signature contains the first name, middle initial and
the family name.
(b) The name is typed, stamped or printed in capital
letters and in bold text.
(c) The officer’s grade, branch of service and title.
(d) Double signature is avoided; instead, designated
individual may affix his/her signature and add the word FOR
or F in front of the typed name.

Honor. the people.
By 2028,
of national
b. Signature
(2) Placement
-The typewritten portion of the signature is in block
style and placed at the 5th line below the command line or the
body.
-The front letter begins one (1) space from the center
to the right.

Honor. the people.
By 2028,
of national
b. Signature
(3) Form
- Block style and open punctuation are used.
- Abbreviation of grade, arm of service, and the title may
be used, except those with the rank of Colonel and above
(NO COMMA). If the rank is abbreviated, the letters are
capitalized.
Example: MAJ or Major

Honor. the people.
By 2028,
of national
Example of Signature Block

1. GSC eligible and designated to a Command Position
RORY M VELO RORY M VELO
Colonel INF (GSC) PA Colonel PAF (GSC)
Commanding Officer Commanding Officer
2. GSC eligible and designated to a Staff Position

RORY M VELO
Colonel GSC (INF) PA
AC of S for Operations, G3

Honor. the people.
By 2028,
of national
ELEMENTS OF SUBJECT-TO-LETTER

3. GSC and MNSA eligible
JUAN A DELA CRUZ
Colonel MNSA (INF) PA
AC OF S for CMO, G7
4. Non- GSC eligible
NOREEN B CALAOAGAN
Major (AGS) PA
Admin Officer, OG7, 2ID

Honor. the people.
By 2028,
of national
5. Retired Officer not on active duty when communicating with the AFP
JUAN A DELA CRUZ

Colonel PAF (Ret)
6. Reservist Officer
JUAN A DELA CRUZ
Colonel GSC PA (RES)

Honor. the people.
By 2028,
of national

‘
7. Reservist Officer
JUAN A DELA CRUZ
CPT PA (RES)
8. Enlisted Personnel
Juan A Acheta
SSg (MI) PA

Honor. the people.
By 2028,
of national
9. Civilian Human Resources
Charlotte A. Garcia
Admin Officer V
Civilian Supervisor

Honor. the people.
By 2028,
of national
Enclosures: supplementary documents
a. when identified in the body:

Enclosures:
a/s
b. when not fully identified in the body:
Enclosures:
1- Draft of amendment to AFP RG 131-052
2- AFP RG 630-152

Honor. the people.
By 2028,
of national
ADDITIONAL GUIDELINES
1. Use of one (1) side of the paper

2. Prescribed ink color- standard black ink
3 . Header and footer is 0.25 inches from the top and bottom, Arial,
11, UPPERCASE, bold & centered

Honor. the people.
Military Letter (STL)

THREE MAIN ELEMENTS
HEADING
• Letterhead/Office of Origin
• Sample Letterhead
• File Reference
• Unit Codes
• Date
• Subject
• Address of the Recipient
• Attention Address

Honor. the people.

THREE MAIN ELEMENTS
HEADING BODY
• Reference/s
• Date/Time
130900 March 2019 (within the Phils)

130900H March 2019 (outside the Phils)

Honor. the people.

THREE MAIN ELEMENTS
BODY
• Reference/s
• Date/Time
• Paragraphing/Numbering
1. …
2. …
a. …
b. …
1) …
2) …
a) …
b) …

Honor. the people.

THREE MAIN ELEMENTS
COMPLIMENTARY ENDING
• Command /Authority Line

General Officer with command function and addressed to a member of their
command:
BY COMMAND OF MAJOR GENERAL FARNACIO:

Honor. the people.

THREE MAIN ELEMENTS

General Officer with command function and addressed to a member of their
command:
BY COMMAND OF MAJOR GENERAL FARNACIO:
If not addressed to a member of their command:
FOR THE COMMANDER:

Honor. the people.

THREE MAIN ELEMENTS

• Signature
GSC eligible and GSC eligible and
designated to a Staff designated to a Command
position position
ROMMEL B JUNTILLA MAY G DE GUZMAN

LTC GSC (SC) PA LTC SC (GSC) PA
AC of S for C4S, G6 Commanding Officer

Honor. the people.
By 2028,
of national
NON- MILITARY LETTER

OR
CIVILIAN LETTER

Honor. the people.
By 2028,
of national
ELEMENTS OF CIVILIAN LETTER
STYLE
- Dignified, direct and accurate

- The tone is formal and courteous; nicknames are avoided.
- It is written in semi-block style.
- a single sentence should contain not more than 21 words and
a single paragraph should not exceed four (4) sentences.
SIZE OF THE PAPER
- A4 (8.27”x11.69”)

Honor. the people.
By 2028,
of national

FONT STYLE AND FONT SIZE
- Bookman Old Style, 12 for the letters to SND and
President of the Philippines
- Arial, 12 for all other civilian letters
MARGINS
Top – 0.5 inch from the top edge of the paper.
Left – 1.25 inch
Right – 0.75 inch
Bottom – .5 inch

Honor. the people.
By 2028,
of national

DATE
June 10, 2021
July 12, 2021
INSIDE ADDRESS
MS. AILEEN P. CUMLAT
Operations Manager
Department of Trade and Industry Araneta
Center, Cubao
SALUTATION
Dear Ms. Cumlat,
Dear Hon. Climaco:

Honor. the people.
By 2028,
of national
COMPLEMENTARY CLOSE
- Respectfully yours,
- Very truly yours,
- Regards,
SIGNATURE
REUEL N SORILLA
Brigadier General PA
The Adjutant General

Honor. the people.
By 2028,
of national
NON- MILITARY LETTER

(CIV LETTER)
Change: Header & Footer

Margin to .25 inches
Top and Bottom Margin .5
inches

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
1. Data, numbers in particular, must be in table form. If there are numerous names to
present, place them on a table. If too lengthy, put the data sheet as an annex or
attachment.
2. The numbers 1 to 10 must be spelled-out along with their corresponding

numerals, enclosed in parentheses. Numbers 11 and above are to be written in
numeric form.
Example: The unit was able to procure ten (10) air conditioning units for the EP
condominium.

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
WRONG RIGHT
There are 9 vehicles. There are nine (9) vehicles
There are twenty-one (21) There are 21 vehicles.
vehicles.

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
3. For compound numbers and also when combined with two

or more words to form a compound adjective in front of a noun,
put hyphens between these words.
WRONG CORRECT
Twenty one Twenty-one

Ninety nine Ninety-nine
12 hour shift 12-hour shift
2 storey building 2-storey building

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
4. Dateline
– Since we use the civilian letter format, then adhere
to civilian rules of writing letters
– Reflect the date in civilian form following the
sequence of month, day, and year.

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
6. Officer’s names mentioned in the body must be in bold text. In case

there are so many mentioned in the body, put only in bold text the most
senior officer.
Officer’s names are typed in ALL CAPS format. These should be in

bold format if one (1) to two (2) name is listed. For three (3) or more
officers name enumerated, name is no longer in bold format.

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
Example 1:
LTC MARCUS D LUNA INF (GSC) PA

MAJ SHERYL C BERMUDEZ (AGS) PA
Example 2:
LTC MARCUS D LUNA INF (GSC) PA

MAJ SHERYL C BERMUDEZ (AGS) PA
CPT GERALD C VELUZ PAF

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
7. Amounts in figures are in bold. Amount in words are capitalized,

not bold. Centavos are written in a ratio form. There is no space
between currency and the amount.
EXAMPLE:
The reference pertains to the Supplemental Procurement Plan (SPP) of the

AFP Procurement Service (AFPPS) amounting to a total of THREE
HUNDRED EIGHTY-FIVE THOUSAND SIX HUNDRED THIRTY-TWO PESOS
AND 60/100 ONLY (PhP385,632.60).

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
8. The use of the AFP suffix in the names of General/Flag Officers will
be replaced by their respective Branches of Service.
Examples:
MAJ GENERAL JUAN A DELA PA

Deputy Chief of Staff for Operations, J3
JUAN A DELA CRUZ

Major General PA
Deputy Chief of Staff for Operations, J3

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
9. Enumerate the listed data in a table form if there are three (3)
or more entries. Tables must be aligned with the right and left
margin.
10. Use semi-colon when enumerating with the word ‘and’ after
the second to the last item enumerated (no space in between
clustered enumerated items)

Honor. the people.
By 2028,
of national
Example:
2. With this, the following individuals are required to attend:
a. Commanders of MTFs;
b. Chief Nurses of the Major Service; and
c. Selected representatives from the combat medics.

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
11. Acronyms must always be spelled out. If used again, the acronym
must be indicated after the terminology and enclosed in a parentheses.
Subsequent uses will only indicated the acronym. Common military acronym
may not be spelled out (AFP, OG1, PA, SND)
Example:
1. The Terms of Reference (TOR) were adopted during the 13th ASEAN
Defense Ministers’ Meeting in Bangkok, Thailand on 10 JULY 2019.
2. Included in the discussion during the working group meeting were the
conditions stipulated in the TOR.

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
12. Contraction and abbreviation of words are not allowed.
Example:
They’ve ------- should be “They have”
She’s -----------should be “She is”
Refs-------------should be “References”
dtd---------------should be “dated”
Subj-------------should be “Subject”
Except: THRU (THRU: VCSAFP)

Honor. the people.
By 2028,
of national
OTHER GUIDELINES
ANY QUESTION?????

Honor. the people.
By 2028, a world-class Army that is a source of national pride.
END OF PRESENTATION
Honor. Patriotism. Duty.


Military Correspondence Final

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Army Vision: By 2028, a world-class Army that is a source of national pride.

By 2028, a world-class Army that is a source of national pride.

Honor. Patriotism. Duty.

NAME: PFC KC-Lyn S San Juan 942108 (Inf) PA

Army Core Purpose: “Serving the people. Securing the land”

Army Core Purpose: “Serving

MILITARY LETTER (SUBJECT-TO-LETTER)

DEFINITION AND USAGE

 The accepted format in corresponding with other commands

 As much as practicable, the body should be short enough to fit

Army Core Purpose: “Serving

MILITARY LETTER (SUBJECT-TO-

FONT STYLE AND FONT SIZE:

Army Core Purpose: “Serving

MILITARY LETTER (SUBJECT-TO-LETTER)

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

-Normally consists of three (3) lines: GENERAL HEADQUARTERS,

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

c. Date - In order of day, month and year. Abbreviation is not authorized.

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

SUBJECT: Use of Disposition Form

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

g. Attention address- Used to speed up routing. Correspondence may be

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

TO: Commander, WESTMINCOM

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

- The message itself

-Written in single-spacing, except when less than

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

Note: If addressed to civilian entities/ personalities, the format

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

d. Abbreviations (Mil Corr Book 2017 edition)

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

Abbreviations (Letter Directive Number 44)

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

a. COMMAND LINE/ AUTHORITY LINE

Army Core Purpose: “Serving

THREE MAIN ELEMENTS OF SUBJECT-TO-LETTER

Types of Authority/Command Line

2. Not addressed to a member of his command: