E-MAIL ETIQUETTE

A MUST FOR CORPORATE

USE AN APPROPRIATE EMAIL ADDRESS

• Usually means a (firstinitial.lastname@domain.com) style address

• Something similarly tied to your company’s domain
• Partially about making a good impression, and showing respect to the
people.
• A professional email address will make readers take your message more
seriously, and show that you’re taking this seriously too.
USE A CONCISE, ACCURATE SUBJECT LINE.

• Don’t leave the subject line blank.

• Subject line is on of the important part of the e-mail as it conveys what they can
expect from the message.
• Others use subject lines to quickly categorize and prioritize the emails in their
inbox.
• The ideal subject line is 15 characters or less, concise, and relevant to the
message.
• Applying for Junior Engineer/Job code (or) Ad code/Name
START WITH A PROFESSIONAL GREETING.

• The best way to greet a person in an email always depends on your

relationship with them and the subject matter. 
• Some of the most common greetings include:
• Dear Ms./Mrs./Mr. <Last name>,
• Hello <First name>,
• Hi <First name>,
DON'T FORGET TO INTRODUCE YOURSELF.

• Shouldn't ever assume that the recipient knows who you are.
• Start your email's body with a brief introduction. (1 line or 2)
Dear Mr. Roberts,

My name is Mounika, and I am applying for the post of Junior Systems Analyst. I am hugely excited about the role and believe my
technical skills and exuberant character make me an exceptional candidate. 

I have attached a copy of my most recent CV and a covering letter to support my application. If you have any questions about my
application, please do not hesitate to contact me.

I look forward to hearing from you about the progress of my application in due course.

Yours sincerely,
Mounika
8000780007
DO’S & DON’TS

• Some of the best fonts for email include:

• Arial 
• Times New Roman
Always double-check the recipient's name
Never send an email without proofreading it
Be mindful with attachments
Give timely responses
Use "Reply all" only when necessary
Respond to all your emails
USE A PROFESSIONAL SIGN-OFF‍

• Some of the most popular professional email closings include:

• Sincerely,
• Kind regards,
• Regards,
• Best,
• Thank you,

• It's important to get the sign-off right.

INCLUDE A SIGNATURE

• Professional signature includes your full name, title, phone number to

reach you. 
• Consider throwing in LinkedIn and street addresses if those play a role.
• Once you join the company you will be given an intra-office e-mail id as
you will be dealing with confidential information.
• The passwords for these ids can change every hour.
IMPORTANT WEB MAILS YOU CAN USE

• Mail.com
• Aol.com
• Gmail.com
• Zohomail.com
• Webmail.com
HOW TO WRITE A COVERING LETTER

• Make it easy to read (and match it with your resume)

• Keep your writing to a single page
• Write unique cover letters for each company
• Directly address the hiring manager by name
• Quickly establish yourself as a qualified applicant
• Explain how you discovered the job opening
• Expand on your resume, but don’t repeat it
• Demonstrate your ability to work remotely
Any Questions?