VENDOR PREPAYMENT

TOPICS TO BE DISCUSSED

• VENDOR PREPAYMENT PROCESS FLOW

• VENDOR PREPAYMENT CREATION
• VIEW LIST OF VENDOR PREPAYMENT TRANSACTIONS
• VENDOR PREPAYMENT APPROVAL
• VENDOR PREPAYMENT APPLICATION

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VENDOR PREPAYMENT PROCESS FLOW

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VENDOR PREPAYMENT CREATION

TYPES OF VENDOR PREPAYMENT

1. Associate a Vendor Prepayment with a Purchase Order

a. from Purchase Order Page
b. from Vendor Prepayment Page

2. Stand-alone Vendor Prepayment

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 ASSOCIATE VENDOR PREPAYMENT WITH P.O.
VIA PURCHASE ORDER PAGE
(To enter and associate a purchase order with a vendor prepayment, the former must be
saved and approved first.)
1. Click the ENTER PREPAYMENT button.

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 VIA PURCHASE ORDER PAGE
2. Fill in the following Vendor Prepayment Form fields:
(NetSuite autofills some information in the new Vendor Prepayment page using the purchase
order data. This includes Payee, Purchase Order No., Payment Amount, Currency and
Subsidiary.)

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 VIA PURCHASE ORDER PAGE
2. Fill in the following Vendor Prepayment Form fields: (continuation)

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 VIA PURCHASE ORDER PAGE
3. Click the SAVE button.

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ASSOCIATE VENDOR PREPAYMENT WITH P.O.
VIA VENDOR PREPAYMENT PAGE

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VIEW LIST OF VENDOR PREPAYMENTS
Go to Transactions > Payables > Enter Vendor Prepayments > List

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APPROVE VENDOR PREPAYMENTS
Go to Transactions > Payables > Approve Vendor Prepayments

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 APPROVE VENDOR PREPAYMENTS
Click APPROVE button

(Note: Once approved, the Vendor Prepayment Status will be PAID.)

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VENDOR PREPAYMENTS APPLICATION
Types of Vendor Prepayments Application
1. Vendor Prepayments with Auto-Apply Application
Conditions:
a. Associated to a purchase order
b. Vendor Bill is entering using either of the two options:
- Bill button in the Purchase Order page
- Bill Purchase Order page
c. Purchase Order Status: Pending Bill
d. Vendor Prepayment Status: Paid or Partially Applied
e. Bill - Open
2. Vendor Prepayments with Manual Application

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VENDOR PREPAYMENTS APPLICATION
Vendor Prepayments Auto-Apply Conditions
 Vendor Bill is entering using either of the two options:
- Bill button in the Purchase Order page

- Bill Purchase Order page

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VENDOR PREPAYMENTS APPLICATION
Vendor Prepayments Auto-Apply Conditions
 Purchase Order Status is Pending Billing

 Vendor Prepayment Status is Paid or Partially Applied

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 VENDOR PREPAYMENTS APPLICATION
Vendor Prepayments Auto-Apply Conditions
 Bill Status is Open

(Note: When all of the conditions are met, Vendor Prepayments will automatically be applied)

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How to Determine if Auto-Apply Works

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