Time Management

Action priority matrix

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What is time management? When? Why? Role of managers in inculcating time

Urgent and important matrix
Action priority matrix
Components of time management
Time management techniques
Tools for time management
Technology and time management
Time management skills
management skills in employees
Time management in corporate
Practicing time management at workplace
Managing interruptions
Relationship between stress and time
management
Time management tips
Use your energy efficiently
Action-Priority Matrix

› It is a simple technique to help you decide and choose which activities/tasks

to prioritize, and which ones you should drop.
› Prioritizing tasks helps you make the most of your time and opportunities.
Steps to Use the Action Priority Matrix
1. Make a list of all the activities you would like to complete.
2. Score all the activities based on their impact such as:
 0 for no impact to 10 for maximum impact.
3. Score all the activities based on their required effort such as:
 0 for no real effort to 10 for a very major effort.
4. Now, plot all of the activities on the Action-Priority Matrix.
5. Next, you can decide to either complete or drop the activities appropriately based
on the matrix.
Strategies to Evaluate Action Priority Matrix
Low Effort High Effort

High Impact
Quick Wins Major Projects
Low Impact

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Quick Wins
Low Effort High Effort

High Impact
Quick Wins Major Projects
• These are the most attractive projects, giving you
a good return for relatively little effort.
• You should focus on such activities as much as
you can.
Low Impact

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Strategies to Evaluate Urgent/Important Matrix
Low Effort High Effort

High Impact
Quick Wins Major Projects
• These activities give good returns but also take a
long time to complete.
• You should always bear in mind that one such
‘Major Project’ can withhold the completion of
Low Impact

many ‘Quick Wins’.

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Strategies to Evaluate Urgent/Important Matrix
Low Effort High Effort

High Impact
Quick Wins Fill Ins Major Projects
• You should never worry about such activities too
much.
• You should complete such activities, only if you
have got spare time.
Low Impact

• If you do not have the spare time, you should

Thankless Tasks
drop such activities for completing a better task.
Strategies to Evaluate Urgent/Important Matrix
Low Effort High Effort

High Impact
Quick Wins Thankless Tasks Major Projects
• It is vital for efficient time management that you
should avoid these tasks.
• Make sure that you do not waste your time on
such activities as such tasks are low in returns.
Low Impact

• Also, as they are high in effort, they would

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more time which would be better used
elsewhere.
Example
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