PRESENTATION ON PROJECT CONTROL

CLASS – MBA (4 TH SEM)

SUBMITTED TO – CHARANPREET
KAUR
SUBMITTED BY – PRITPAL SINGH
PRABHJOT KAUR
DUMMY SAINI
SANDEEP
MEANING OF PROJECT CONTROL
Project control is the process of monitoring and controlling the progress of a
project to ensure that it meets its objectives, is completed on time, within
budget, and to the required quality standards. It is the key to the successful
completion of a project and involves the use of various tools and techniques to
measure and manage the project performance.

The project control process begins with the development of a project plan that
outlines the scope, objectives, deliverables, schedule, budget, and quality
standards of the project. The plan serves as a baseline against which the actual
project performance is measured and controlled. The project manager is
responsible for ensuring that the project plan is developed and approved, and
that it is communicated to all stakeholders.
FEATURES OF PROJECT CONTROL

1. Project Planning: The process of developing a project plan that outlines the scope,
objectives, deliverables, schedule, budget, and quality standards of the project.

2. Scope Management: The process of defining, monitoring, and controlling the

scope of the project to ensure that it meets the project objectives.

3. Schedule Management: The process of developing and maintaining a schedule that

outlines the project activities, their durations, and dependencies.

4. Cost Management: The process of estimating, budgeting, and controlling the costs
of the project.

5. Quality Management: The process of developing and implementing a quality plan

that outlines the quality standards and procedures for the project.
5. Quality Management: The process of developing and implementing a
quality plan that outlines the quality standards and procedures for the project.

6. Risk Management: The process of identifying, assessing, and managing risks

that may impact the project performance.

7. Change Control: The process of managing changes to the project scope,

schedule, or budget.

8. Communication Management: The process of developing and implementing

a communication plan that outlines the communication channels, frequency,
and content.

9. Performance Measurement: The process of collecting data on the project

performance, analyzing it, and making decisions based on the results.

10. Project Closure: The process of completing all the project activities,
delivering the project deliverables, and closing the project.
ADVANTAGES OF PROJECT CONTROL
1. Better Project Management: Project control helps project managers to manage the project
more efficiently and effectively by providing them with the necessary tools and techniques to
monitor and control the project performance.

2. Improved Communication: Project control facilitates communication among project

stakeholders by providing them with timely and accurate information about the project
performance.

3. Early Detection of Problems: Project control helps in identifying potential problems and
issues early in the project life cycle, which allows project managers to take corrective actions
before they become major issues.

4. Increased Stakeholder Satisfaction: Project control helps in meeting stakeholder expectations

by ensuring that the project is delivered on time, within budget, and to the required quality
standards.

5. Improved Decision Making: Project control provides project managers with the necessary
information to make informed decisions about the project, which helps in reducing project
DISADVANTAGES OF PROJECT CONTROL

1. Increased Overhead Costs: Project control requires additional resources, tools, and
techniques, which can increase the overhead costs of the project.

2. Time-Consuming: Project control can be time-consuming, especially during the planning

and monitoring phases, which can delay the project schedule.

3. Resistance to Change: Project control can be met with resistance from project team
members who may feel that their work is being micromanaged.

4. Limited Flexibility: Project control can limit the flexibility of the project, as changes to the
project scope, schedule, or budget may require additional approvals and documentation.

5. False Sense of Security: Project control can create a false sense of security, as project
managers may rely too heavily on the tools and techniques of project control, rather than
relying on their own judgment and experience.
ISSUES IN PROJECT CONTROL

1. Inadequate Planning: Inadequate planning can lead to project control issues such as
scope creep, schedule delays, and cost overruns.

2. Poor Communication: Poor communication can lead to misunderstandings, delays, and

conflicts, which can affect the project performance.

3. Insufficient Resources: Insufficient resources such as personnel, funding, or equipment

can lead to project control issues such as schedule delays, quality issues, and increased
project risks.

4. Lack of Stakeholder Engagement: Lack of stakeholder engagement can lead to project

control issues such as scope creep, schedule delays, and cost overruns.

5. Ineffective Risk Management: Ineffective risk management can lead to project control
issues such as schedule delays, cost overruns, and increased project risks.
6. Inadequate Quality Control: Inadequate quality control can lead to project
control issues such as rework, schedule delays, and increased project costs.

7. Poor Change Management: Poor change management can lead to project

control issues such as scope creep, schedule delays, and cost overruns.

8. Inadequate Performance Measurement: Inadequate performance

measurement can lead to project control issues such as poor decision making,
project delays, and increased project risks.

9. Inadequate Project Monitoring: Inadequate project monitoring can lead to

project control issues such as schedule delays, cost overruns, and increased
project risks.

10. Inadequate Project Closure: Inadequate project closure can lead to project
control issues such as incomplete project documentation, unresolved issues, and
increased project risks.
STEPS IN PROJECT CONTROL

1. Planning: Define the project objectives, scope, schedule, budget, and quality standards. Develop a
project plan that includes a detailed work breakdown structure, risk management plan, and change
management plan.

2. Monitoring: Monitor the project performance against the project plan. Collect and analyze project
data to identify deviations from the plan. Use project management tools and techniques such as earned
value analysis, critical path analysis, and risk analysis to monitor the project performance.

3. Controlling: Take corrective actions to bring the project performance back on track. Implement the
change management plan to manage changes to the project scope, schedule, and budget. Use project
management tools and techniques such as variance analysis, trend analysis, and root cause analysis to
identify the cause of the project performance issues.

4. Reporting: Report project performance to project stakeholders. Use project management tools and
techniques such as status reports, progress reports, and performance reports to communicate project
performance to project stakeholders.

5. Closing: Close the project by documenting the project performance, conducting a project review, and
archiving project documentation. Use project management tools and techniques such as lessons
learned reports, project closure reports, and project archives to close the project
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