AUDIT PROCEDURES & AUDIT

REPORT
 Audit Procedures for Cash
COLLECTIONS
1. Establish cut-off period for audit
2. Ask the Treasurer/Collector/Cashier to
produce all forms, books to be examined
3. Conduct cash count using the cash count sheet.
Start from the highest to the lowest
denomination.
4. Require the Accountable Officer (AO) to enter
in his cash book all unrecorded valid
transactions up to the time of the cash count.
He shall then foot, balance and rule it in ink.
 Audit Procedures for Cash
COLLECTIONS, cont.........
5. Require the AO to write in ink the following
certification immediately below the last entry in the
cash book:

“I hereby certify on my official oath that all cash

transactions held by me in capacity as ______________
of __________ at the time of exanination, showing a
balance of _____________ ______________(P______)
have been correctly recorded in this cash book.”

6. Inventory all used and unused Ors.

 Audit Procedures for Cash
COLLECTIONS, cont.........
7. Check all entries of the CASHBOOK and CASH
RECEIPT BOOK from the date of last examination
up to date of current examination. Use tick marks to
indicate the review made.
a. Check individually the entries in the Cash Book and cash receipt book
against official receipt during the period under review .
b. Pay particular attention to the nature of collections made, erasures,
alterations, etc. To ascertain that the amount actually collected is the
amount recorded. If necessary, confirm collections with selected payor.
c. Check the numerical sequence of official receipt issued. Ascertain that the
original and duplicate copies of cancelled Ors are intact. Frequent
cancellation of Ors may be an indication of an irregularity.
d. Scrutinize the deposit slips for signs of tampering. Confirm with depository
banks all deposits made during the period under examination
e. All discrepancies affecting the AO’s accountability shall be taken up
accordingly in the preparation of the Statement of Accountability.
8. Check mathematical accuracy of computations.
Procedures on Disbursement
CASH VOUCHERS
Duly approved and payment acknowledged

Cash Book Entry Voucher Entry

Honoraria/Payable Attendance Sheet or

with Accomplishment Report

Purchases with O.R./RIV, ETC.

Unliquidated Vouchers Liquidated within 1 week
or upon completion of
travel

with OR from payees authorized

Fees and Bills
for payment
Procedures on Disbursement
CASH VOUCHERS
Duly approved and payment acknowledged

Travelling Expenses Invitation, Certificate of

with Appearance

With Fund allocation,

Repairs
supported accomplishment =
approved request for
funding
 Other Audit Procedures
•Check the footings of the cash book to ascertain
the correctness of its totals and balances
•Analyze cash advances /withdrawals
disbursement for 6 months to determine
whether or not they excessive.
•Determine adequacy of the precautionary
measure to safeguard cash
•Prepare and submit audit reports using the
the prescribed format.
Supporting documents to Audit Report:
Cash Production Notice
Cash Count Sheet
Statement of Accountability of
Accountable Officer
Demand Letter
Detailed Audit for Receivables
Statement of Accountability for
Accountable Forms without money.