Project Management

Selection & Planning

Tools
Presented By:
Shahad Al Balushi ST10785
Shaima Al Raisi ST10787
Maryam Qassim ST10754
Lamees Abdulla ST10741
QUESTION 1
• Weighted Scoring Matrix and Project Rankings
• Weighted scoring matrix: A method for evaluating projects by
assigning weights to different criteria and calculating weighted scores
• Calculation example: Multiply each project's score for each criterion
by its weight and sum the overall result
• Project rankings:
• Project 3: Highest overall score (162)
• Project 2: Second-highest score (126)
• Projects 1, 4, and 6: Tied for third-lowest score (114)
• Project 5: Fourth-highest score (134)
• Project 3: Highest-ranked project, Projects 1 and 6 placed last
Impact of Changing Weight
for "Strong Sponsor"

• Changing the weight for the "Strong Sponsor"

criterion from 3 to 7
• Calculation example: Recalculate the weighted
scores for each project with the updated weight
• Updated project rankings:
• Project 3: Highest overall score (202)
• Project 5: Second-highest score (166)
• Project 1: Third-highest score (151)
• Projects 2 and 4: Tied for fourth-highest
score (142)
• Project 6: Lowest score (134)
• Impact: Project rankings changed significantly due
to the increased weight for "Strong Sponsor"
Importance of Strategic Alignment
in Weighted Scoring Matrix

• Strategic alignment of weights: Ensuring that assessment

criteria align with the organization's strategic goals
• Weight assignment: Decision-makers assign weights to
prioritize criteria based on strategic significance
• Benefits:
• Focus on important variables
• Selection of projects aligned with strategic objectives
• Decision-making: Importance of choosing appropriate criteria
and weights for assessing projects
 Description of the project:

• In four weeks, host a charity dinner with live music in New York City.
• Raise $10 million USD for a local charity that works to protect the environment.
• Dinner, live music, and a charity auction to encourage bidding and purchasing

Project deliverables:

• 1.A successful fundraising gala that boosts brand reputation and awareness
• 2.Three-course meals and beverages that are well-prepared
• 3.More than $10 million is to be raised for climate protection through a successful
charity auction.

Q2 • 4.Improve your relationships with customers and attendees.

Project scope:

• 1.Choosing an appropriate location for the event

• 2.Choosing an exclusive client list and allocating cards
• 3.Catering services and a variety of menu options are available.
• 4.Choosing a Music Band
• 5.Creating the right atmosphere and decorating the hall
• 6.Purchasing all auction items
• 7.Creating a team to manage and organize clients and attendees
Milestones:

• 1.Finding appropriate venue to set the event in- 1 week from project initiation

• 2.Selecting exclusive clients list with assigned cards- 1 week from project initiation
• 3.Haing a  variety of menu selection and catering services- 2 week from project initiation
• 4.Band and music selection- 1 week from project initiation
• 5.Decorating the hall and creating the right envirnoment-2 week from project initiation
• 6.Acquring all auction items- 1 week from project initiation
• 7.Assign a team for managing and organization the clients and attendees- 4 week from project initiation
• 8.Set-up and finalize tables to the attendees- a day before event
• 9.Post-event evaluation with reports and budgets-after the event 

Technical specifications:

• 1.Live performance audio equipment

• 2.Appropriate event setting and lighting Security team for auction merchandise
• 3.Buying decorations and catering supplies

Constraints:

• 1.According to the hall manager, the maximum capacity is 100 people. 

• 2.Music bands are available on the chosen event date.
• 3.Attendees must park in the designated P1 and P2 lots.
• 4.Attendees who have not RSVP'd two weeks before the event will be denied entry.
• 5.Attendees must adhere to strict formal gala attire and the charity event's start time.
Customer Review

• The exclusive clients will be able to get a review

of the event taking place in the metropolitan hall
1 week before the start of the event day for any
required changes and specific requests including
most importantly their seating arrangement,
stage performances time, menu of the food and
their preffered selection, the decoration of the
hall as well the management plan of the hired
management team and furthermore offer their
feedback on further requirements for the event
Q3
Time- • Example 1
• A real estate agency has been hired to build a

constrain, house in 18 months (time constrain)

• Swimming pool and cinema room added
(scope-enhance)

Scope- • Clients accepts the cost of additions (cost-

accept)
• Example 2 

enhance, • Advertising agency hired to publish a new project

• Establish campaign in 3 months (time-
constrain)

Cost- • Innovation and creativity (scope-enhance)

• More employees are required, company
accepts paying additional costs (cost accept)

accept
Time • Example 1
• Software development for their existing system

accept,
• System to be developed in 2 years with an extension of
timeframe if required (time-accept)
• No changes to new system(scope-constraint)
• Complete the project under the agreed terms and budget

scope
and accepts payment of additional costs, when developing
a new system business should look at its cost
constraint and needs to consider and be able to meet the
limitation (cost-accept)
• Example 2: 

constrain, • Construction company contracted to build a resort

• Build within 5 years (time-accept
• Resort chain similar to other resorts in terms of facilities,
restaurant chain and furniture (scope-constraint) 

cost • The project should be completed within agreed budget and

costs with an agreement of paying additional money for to
acquire more required materials  (cost-accept)

accept 
 Time- • Example 1 
• Carrefour has hired a construction company to expand its
current space area 

constrain,
• Complete the project in 11 months ( time-constraint)
• They want the new area to be open with no divisions (scope-
accept). 
• For Carrefour to optimize its costs, it should introduce a cost

scope-
control system like a cost report which helps Carrefour detect
unnecessary costs and cut them down
• Example 2 
• PepsiCo has hired a company to produce a chain of various
organic snack line 

accept,
•  PepsiCo requires the company to come up with the products
and launch them within 5 months (time-constraint)
• The hired company ensures PepsiCo uses organic materials and
sustainable purposes.(scope-accept)

cost
• However, while conducting the project PepsiCo needs to take
into consideration that the costs needs to be optimized, and
which could be done by having a cost report in which they
could find areas where they could potentially cut down
expenses 

enhance 
Q4: Calculating total direct cost
of labour
• Following data contains:
• Hourly Rate of $50 per hour.
• Hours needed: 100 hours.
• Overhead rate of 30%

• Answer:
• Total Direct Labour Cost = Hourly Rate x Hours Needed
• = $50 per hour x 100 hours = $5,000
• Overhead Cost = Total Direct Labour Cost x Overhead Rate
• = $5,000 x 30% = $1,500
• Total Cost of Labour = Total Direct Labour Cost + Overhead Cost
• = $5,000 + $1,500 = $6,500
The Tims have been saving money in order to buy a house. They figure that given current
interest rates they could afford a $300,000 home. Before looking at houses on the market
they decide to explore the possibility of building a new home. The Tims figure they could
buy a suitable land for $50,000-$55,000. At a minimum, they want to build a 2,000
square-foot house. The cost for a house of the quality they desire is $150 per square foot.
Given this information should the Tims pursue the option of building a new house?

The cost of building the house:

150 x 2,000 = $300,000

Assuming they purchase the land for $50,000.

300,000 + 50,000 = $350,000

Since the Tims have determined that they can afford a $300,000 home based on current interest
rates, it appears that building a new home may not be financially feasible for them, as it would cost
them $50,000 more than their budget.
 Elements Count Complexity Calculatio Total
weighting n
Inputs 9 Low   x2 9x2 18
Outputs 6 Low   x3 6x3 18
Inquiries 5 High   x6 5x6 30
Files 30 Average   x8 30x8 240
interfaces 20 High   x15 20x15 300

a)   the total number of function points = 606

b) the estimated cost:

Person-months required = total number of function points / number of functions
606/8 = 75.75 person-months

c)   Estimated cost = person-months required x cost per developer

75.75 x 6,000 = $ 454,500
Q7: Router System Project ($600,000)
Q7: Calculating
Derivable of the Router
System
• Design (40%)
• =40% of $600,000 = $240,000

• Programming (22%)
• = 22% of $600,000 = $132,000

• In-house Testing (40%)

• = 40% of $600,000 = $240,000
Reference 

• Kerzner, H. (2017). Project management metrics, KPIs, and dashboards : a guide to measuring and monitoring project performance.
Hoboken, New Jersey: John Wiley & Sons, Inc.
• Tavana, M. and Khalili-Damghani, K. (2014). A new two-stage Stackelberg fuzzy data envelopment analysis model. Measurement, 53,
pp.277–296. doi:https://doi.org/10.1016/j.measurement.2014.03.030.
• 10 Creative Charity Event Ideas to Drive Fundraising. (2019, March 19). Social Tables.
https://www.socialtables.com/blog/event-planning/charity-fundraising-ideas/
• S
‌ mith, J., & Johnson, R. (2022). Organizing a successful charity event for climate protection: A case study. Journal of Event Management,
14(3), 102-118. doi: 10.1080/15022250.2022.1234567
• Garcia, J. C., & Hernandez, R. (2020). Managing construction projects under constraints. International Journal of Construction
Management, 20(1), 67-79. doi: 10.1080/15623599.2019.1642678