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WRITING THE REPORT

SURVEY/ FIELD REPORT
LABORATORY/ SCIENTIFIC
TECHNICAL REPORT

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Informal Reports
▪ These are often short-one to three
pages- with no need for the preliminary
parts.
▪ Informal reports often use personal
language and a direct approach to
address the recipient (Pearson).
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Informal Reports
▪ The report may use contractions, but
this should be done carefully.
▪ Also, the writer can state their opinion
and use active voice.

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Examples of
Informal Reports
Memo
▪ Memo is short for Memorandum.
▪ Memorandum means: 1, a short note,
summary, reminder or record used as a
means of communication, sent by one
person to another within the same
company or organization.
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Memo
▪ Memorandum means: 2, In law, a
memorandum is a record of the terms
of a transaction or contract.

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Email
▪ Short for Electronic mail (e-mail)
▪ It is a computer-based application for
the exchange of messages between
users.
▪ E-mail is the electronic equivalent of a
letter, but with advantages in timeliness
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and flexibility.
Essay Paper
▪ An essay is a piece of writing that is
written to convince someone of
something or to simply inform the reader
about a particular topic.

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Formal Reports
▪ On the other hand, formal reports are
longer and have multiple supplemental
parts.
▪ They require in-depth research and
analysis, and the wording arrangement
is usually indirect.
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Formal Reports
▪ A formal report uses more objective
words that focus on the problem and
the solution.
▪ Formal reports should provide facts and
let the reader form their own opinion.
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Examples of
Formal Report
Safety Report
▪ A safety report is a document
prepared to 'report' on a specific
safety incident, process or outcome.
▪ Safety reports are the mechanism for
capturing what is happening on site
so that safety teams… engineers and
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management can understand what's
Safety Report
▪ … engineers and management can
understand what's happening and
make decisions about how and what
to improve.

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Compliance Report
▪ It is the documented evidence you
must produce to auditors to prove
your company is compliant with the
requirements put in place by a
government and regulatory agency
under a particular regulation.
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Incident Report
▪ It is a formal document that details
the facts related to an incident at the
workplace.
▪ The report usually relates to an
accident or injury that has occurred
on the worksite, but…
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Incident Report
▪ … it can also pertain to any unusual
worksite occurrences such as near
misses, security lapses, property and
equipment damage, and health and
safety issues.

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Annual Report
▪ It provides information on the
company's fiscal year.
▪ The financial information provided in
the annual reports helps determine the
current status of business, how the
company is funding operations and…
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Annual Report
▪ …growth, and how good the
company is placed at making money
for its investors.

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Survey Report
▪ The survey report is a document
whose task is to present the
information gathered during the
survey in a full and objective manner.
▪ The report presents all the results that
were collected.
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Survey Report
▪ The survey report is a document
whose task is to present the
information gathered during the
survey in a full and objective manner.
▪ The report presents all the results that
were collected.
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End of
Presentation
But we have Performance Task

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PERFORMANCE TASK
▪ Directions: Write a memorandum based
on your chosen discipline or field
(medical, education, engineering, etc.)
The memorandum is about
congratulating your team for passing
the National Evaluation.
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