FORMAL

LETTERS
 Formal Letter
• When we write a formal letter, we
usually want to request information,
to apply for a job, of course, or to
complain. Look at the topic below.
Then study the plan and read the
model.
 Parts of the letter

Details 

Opening 
Body 
Conclusion 
Closing 
 Formal Letter:
Details

Address of person writing the letter 

Date 

Name and address of person of business

being written to 

Greeting 
Salutation or greeting:
1) Dear Sir or Madam,
If you do not know the name of the person you are writing to, use this. It is always advisable to try to find
out a name.
2) Dear Mr Jenkins,
If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the surname only. If you are writing to
a woman and do not know if she uses Mrs or Miss, you can use Ms, which is for married and single women.
 Formal Letter
Opening
• Clear reason for writing
 Formal Letter
Body
• Relevant information and questions
 Formal Letter
Conclusion
• Request for fast reply and polite finish
 Formal Letter
Closing

Ending a letter:
1) Yours faithfully
If you do not know the name of the person, end the letter this way.
2) Yours sincerely
If you know the name of the person, end the letter this way.
3) Your signature
Sign your name, then print it underneath the signature. If you think the person you are
writing to might not know whether you are male of female, put you title in brackets after
your name.
 Formal Letter
Useful Language
• I am writing in response…
• I am writing to complain about…
• I read your advertisement for…
• I would be grateful for information about…
• Could you tell me if…?
• I wish to find out more about…
• I look forward to receiving a reply
 FAQ’s on Formal Letter
• Question 1.
What is a formal letter?
• Answer:
A formal letter is one written in an orderly and
conventional language and follows a specific stipulated
format. These letters are written for official purposes
only, such as writing a letter to the manager, to the HR
manager, to an employee, to the Principal of the college
or school, to a teacher, etc.
• Question 2.
What is the resignation letter?
• Answer:
A resignation letter is a formal letter which
an employee writes to his manager if he
wants to quit his job for any particular
reason.
• Question 3.
What are the types of formal letters?
• Answer:
• Business Letters
• Official Letters
• Appointment Letters
• Experience Letter
• Offer Letter
• Social letter
• Circular letter
• Leave Letter
• Resignation letter
• Invitation letter
• Complaint Letter
Have a nice day!