Creating and

Using Forms
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1
What is a form?
A form is a type of a database object that is used
to enter, change, delete and display data in a
database. A form can contain lines, color and
images together with check boxes, button and
other features called controls. Access can create
six basic types of forms.
02
Creating a Basic Form
You can create forms either from the Form Wizard or from the
Design View. You can also create three types of forms namely
plain form, split form which shows both datasheet and form at
the same time, and multiple-item form which shows multiple
records at the same time.

1. On the Objects list, click the table or query you want to use.

2. On the Create tab, click Form.

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Creating a Split Form
1. On the Objects pane, click the table or query that you want
to use.

2. On the Create tab, click More Forms.

3. Click Split form.

4. The form is displayed at the upper part of the screen and the
datasheet is on the lower part.
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Creating a Multiple Items
Form
1. On the Objects pane, click the table or query that you want
to use.

2. On the Create tab, click More Forms.

3. Click Multiple Items

4. The form is displayed with multiple records at the same time.

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Saving Forms
You can save a form in two ways.

1. On the Quick Access Toolbar, click the Save button.

2. You can also right click on the form tab and select Save on
the context menu.

3. When the Save As dialog box appears, type your file name.
 04
Printing Forms
To print all the records in the form:
1. On the Menu Bar click File and click Print.
2. On the Print dialog box, select All from the Print Range.
3. Access will fit as many forms in a page.

To print one record:

4. Display the form you want to print.
5. On the Print dialog box, click the Selected Record on the
Print Range option.
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Using Forms
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Modifying Forms
FORM SECTIONS
Displays information that remains the same on each record.
Form Header
Example is the title of the form.

Detail Displays the record.

Form Footer Displays information that remains the same on each record.
Example is the instructions on how to use the form.

After you have created a form, the following tabs will appear:
1. Form Layout Tools Design
2. Form Layout Tools Arrange
3. Form Layout Tools Format
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Designing Forms
You can set and change the Theme, Theme color, Theme fonts,
add text boxes, check boxes, list boxes and other objects in your
form with the use of the tools available in the Form Layout Tools
Design tab.
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Arranging Forms
You can set and change the Font type, size, color, alignment and
attributes of fonts in your form with the use of the tools available
in the Form Layout Tools Arrange tab.
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Fomatting Forms
You can set and change the Font type, size, color, alignment and
attributes of fonts in your form with the use of the tools available
in the Form Layout Tools Format tab.
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Adding a Graphic to a
Form
1. After creating your form, click the Format tab.

2. Click the Background Image button.

3. Click Browse and from the Insert Picture dialog box, select
the file where your picture is saved.

4. Click Open.