IN-PERSON REORIENTATION ON

THE PREPARATION AND CHECKING

OF YEAR-END SCHOOL FORMS AND
GIVING OF AWARDS AND
RECOGNITION FOR SCHOOL YEAR
2022 - 2023

Catherine V. Ibay
T III – Carlos F. Gonzales High School
LEGAL BASES
D.O. NO. 4, S. 2014
01 Adoption of Modified School Forms
for Public Elementary & Secondary
Schools Effective SY 2013-2014
02 D.O. NO. 58, s. 2017
Adoption of New Forms for
Kindergarten, SHS, ALS, Health &
Nutrition and Permanent Records
03 D.O. NO. 54, s. 2016
Guidelines on the Request and
Transfer of Learners School
Records
D.O. NO. 11, S. 2018
Guidelines on the preparation
04
and Checking of School
Forms
D.O. NO. 36, s. 2016
05
Policy Guidelines on Awards
and Recognition for K to 12
BEP
06 D.O. NO. 13, S. 2018
Implementing Guidelines on
the Conduct of Remedial and
Advancement Classes during
Summer for the K to 12 BEP
JHS/SHS FORMS ARE AVAILABLE
IN LIS
01 SCHOOL FORM 9
Learner’s Progress Report Card
 SF9-SHS

Learner’s
CVIbay
Information
CVV
lifted from
SF1
Accomplish this
portion if the
CVV CVIbay
learner is moving-
out of the school
 WITH
HONORS
(Grade
12
SF9-SHS ONLY)
DepEd Seal

NAME OF SCHOOL
(ALL CAPS)

Address of the
2022 - 2023 School

LEARNER’S INFORMATION: ALL CAPS

LAST NAME, FIRST NAME, MIDDLE NAME

CESAR V. VALONDO NAME OF SCHOOL HEAD & NAME OF

ADVISER: ALL CAPS
 SF9-SHS

Subject Nomenclature
and grades/marking
CVIbay may be computerized or
CVV
handwritten

CVV CVIbay
 Grade 10 ONLY

SF9-JHS
WITH HONORS

Learner’s
CVIbay
Information
CVV
lifted from
SF1
Accomplish this
portion if the
CVV CVIbay
learner is moving-
out of the school
 Write PASSED under
Remarks per Learning
SF9-JHS
Area
1. grades in the
different subject
89
85
89
87
89
85
91
90
90
87
PASSED
PASSED SO AO AO AO areas should be
85
87
85
90
88
91
90
92
87
90
PASSED
PASSED placed at the center
SO AO AO AO
90 86 87 89 88 PASSED

90 90 89 90 90 PASSED
SO AO
CVIbay AO AO
2. grades under the
86 87 90 91 89 PASSED
CVV MAPEH subject
SO AO AO AO
should be aligned left
SO AO AO AO
84 88 92 95 90 PASSED
88 89 90 95 91 PASSED
88 89 90 95 91 PASSED
88 89 90 95 91 PASSED SO AO AO AO
88 89 90 95 91 PASSED
CVV CVIbay
SO AO AO AO 3. Accomplish the
89 PROMOTED CVIbay
report on Learner’s
Observed Values
Write PROMOTED
for General Average
3. Boxes fo
REMARK
 SF9-JHS
1. For NLS, indicate the
reason and date
89 89
85 87 SO AO
85 85
87 90
SO AO
90 86 NLS
90 90 Illness 2. For T/O (Transferred-
03/01/2023 SO AO
CVIbay
out), indicate the
CVV
86 87 SO AO receiving school and date
SO AO
84 88
88 89
88 89
88 89 SO AO
88 89
CVV CVIbay
SO AO 3. Use black ink
TEMPORARY PROGRESS REPORT CARD
issued to temporarily enrolled
learners

Inadmissible for transfer and enrollment

purposes and is only issued for
progress monitoring
TEMPORARY PROGRESS REPORT CARD
ELEMENTARY/
JHS
TEMPORARY PROGRESS REPORT CARD
SHS
01 SCHOOL FORM 10
Learner’s Permanent
Academic Record
SF10 Learner’s Permanent Academic Record
• Contains the Learner’s Profile, Historical
Academic and Co-curricular Records

Needed when a student transfers to another

school, transitions to another grade level, or
applies for a scholarship, job, or further
studies/training much like a transcript of records

(DepEd Order No. 54, s. 2016 Guidelines on the

Request and and Transfer of Learner’s School
Records)
SF10 Learner’s Permanent Academic Record
• Contains the Learner’s Profile, Historical
Academic and Co-curricular Records

Needed when a student transfers to another

school, transitions to another grade level, or
applies for a scholarship, job, or further
studies/training much like a transcript of records

(DepEd Order No. 54, s. 2016 Guidelines on the

Request and and Transfer of Learner’s School
Records)
Same procedures
for SF10-SHS
Extension Name position
schould be tallied with
the Birth Certificate
Date of JHS
Completion

Automated
SEMI FINAL
GRADE,
GEN.AVE and
ACTION
TAKEN
Actual Date
of First Sem
Checking
 Automated SHS
GEN.AVE

Date of Graduation
(July 10 – 14, 2023)

Same Date to all

School Forms
SF10-JHS
SF10-JHS
WITH HONORS
 SF5A -
SHS
End of Semester and School Year
Status of Learners for Senior High
School Generated from
LIS once available
Should be
tallied with
SF6
Should be
tallied with
SF6
 SCC
MEMBERS
 SF5B -
SHS
List of Learners with
Complete SHS Generated from
Requirements LIS once available
 Submitted at the
end of the school
year (2nd semester)

Not automated, the

adviser need to encode
manually
 SCC
MEMBERS
 SF5
Report on Promotion and
Level of Proficiency and Generated from
Achievement LIS once available
SF5 JHS
SF5 JHS
SF5 JHS
SF5 JHS
SF5 JHS
SF5 JHS
SF5 JHS
SF5 JHS
SF5 JHS
SF5 JHS
SF5 JHS
 SF6 - SHS
Summarized Report of Learner
Status as of End of Semester and
School Year for Senior High School
Should be
tallied with
SF5A
Should be
tallied with
SF5
Thank you!