SHORT MESSAGE

PESAN SINGKAT
 TENSES
1. SIMPLE PRESENT TENSE
2. SIMPLE PAST TENSE
3. SIMPKE FUTURE TENSE AND
MODALITY
4. PRESENT PROGRESSIVE TENSE
5. PRESENT PERFECT TENSE
SIMPLE PRESENT TENSE
To : Jo

I meet my friends today at 9 a.m. in CL MALL to

discuss business. I don't go home because I must talk
many things with my friends. You don't wait me!

Your brother
Billy
 SIMPLE PAST TENSE
To : Jo
I am so sorry about yesterday. I went home earlier after I
finished my job yesterday.

Your brother
Billy
SIMPLE FUTURE TENSE
AND MODALITY
To : Jo

I have meeting today with my clients. You must finish your

report now. I will wait your report until 1 p.m.

Your brother
Billy
PRESENT PROGRESSIVE
TENSE
To : Jo

I am finishing my report now. YOU DON'T DISTURB ME!!

Your brother
Billy
PRESENT PERFECT TENSE
To : Jo

I have finished my jobs today (I already finish my jobs

today). I must go home now because I must prepare my
files and I will meet clients at 3 p.m.

Your brother
Billy
 Memo
EMAILING
Memo is a form of communication with others in
your organization. Memo, sometimes is called
internal letters or inter-office correspondence, it
should be used to convey information, make
requests, provide responses and present informal
reports.
 Functions of Memo
⮚ Providing Information
⮚ Making Requests
⮚ Providing Response
⮚Presenting informal Report
⮚ Memos have many purposes, including informing
employees, giving directions, outlining procedures,
requesting data, supplying responses, and confirming
decisions.
 PARTS of Memo
1. HEADING: The heading follows this general format (double-spaced):
To: (readers’ names and job titles)
From: (your name and job title, and your hand-written initials next to your name)
Date: (complete, current date)
Subject: (what the memo is about, the main idea of the memo summarized)
2. OPENING: The opening segment of the memo makes the purpose of the memo clear. The
first sentence or two functions much like the thesis statement of an essay, stating the
main point and purpose of the memo, and what you want the readers to know or act
upon.
3. BODY: The body of the memo, like the body of an essay, develops the main point stated in
the opening. It includes information about the event, circumstance, or problem being
addressed. It also provides justification for actions or policies undertaken, requested, or
recommended.
4. CLOSING: The closing segment should be a brief, courteous ending to your memo. It
usually presents information about actions taken or requested, relevant dates and
deadlines.
5. ATTACHMENTS: If you attach any documents, lists, graphs, tables, etc. to your memo,
add a notation at the end of the memo about what is attached, placed below the closing.
Any attached materials should also be referred to in the body of the memo.
Example of a memo
 Heading

Opening

Body
 Commerce Ltd.

To: Salma
From: Shahana
Manager, Data Processing Heading
Date: July 25, 2005.

Subject: Department Heads Meeting. Tuesday March 7

I am committed to make a presentation to the national conference of

the Data Processing Managers Association on Tuesday, March 7. Opening
Please plan to represent the Data Processing Department at the department heads
meeting on Tuesday March 7, at 9.30 a.m. in the sixth floor conference room. Body

I will look forward to your report of the meeting

when I return on Thursday, March 9. Closing

To : All team m em bers
From : Dave Topal Heading
Date : Friday, January 17th 2013

SUBJECT: Business Meeting on Thursday Jan 23rd at 9:00am

Hello team members,

I would like to express by personal gratitude for working so well

as a team and being able to achieve last year’s targets.
I am sure there were valuable lessons learnt from few mistakes made Opening
however we learn and improve through our mistakes.
This new year brings along new challenges and goals that cannot
be achieved without contribution of everyone on this team.

In order to discuss this year’s work plan and to highlight each

team member’s role, a meeting has been scheduled for
Thursday, January 23, 2013 in the conference room at 9:00am.
The team leads are requested to make a 15-20 minutes a presentation Body
that covers last year’s achievements and next year’s plans.
Any additional agenda regarding resource and funds
allocation may also be included in the presentation.

Please acknowledge receipt of this email as usual. Closing

 * USED TENSES FOR
THIS CHAPTER
• SIMPLE PRESENT TENSE
• SIMPLE PAST TENSE
• SIMPLE FUTURE TENSE
• PRESENT PROGRESSIVE TENSE
• PRESENT PERFECT TENSE
 Exercises
LATIHAN
Make a memo for business which your memo is
addressed to all employee in your company with title
“December Selling meeting of the end year”. You will
build the meeting in the Sartika Hotel Hall at 10 a.m. on
Monday on November 2nd, 2022. The agenda that you
want to discuss about the result of your company’s
selling, the advantages and disadvantages from your
company, the improvement of customer service from
your company, and the plans for next year to improve the
advantages for your company.
In the last memo, you give additional information for
your employee to confirm about their coming to the
meeting via email or phone number.
Make a memo for business which your memo is
addressed to ( five people and address) with title
“Presentation To Discuss The Strategic and Successful
Plans to Pull customers”. You will build the meeting in
the Sartika Hotel Hall at 10 a.m. on Monday on
November 2nd, 2022. The agenda list from some famous
speakers that you want to show about the result of your
company’s selling, the advantages and disadvantages
from your company, the improvement of customer
service from your company, and the plans for next year
to improve the advantages for your company.
In the last memo, you give additional information for
your employee to confirm about their coming to the
meeting via email or phone number.
IN A HOSPITAL, THERE ARE MANY BUSIEST ACTIVITIES FROM
DOCTORS, NURSES, AND MIDWIVES…..SO HERE
ADMINISTRATION IS THE CENTER OF ALL OF
INFORMATION………. You become A HOSPITAL ADMINISTRATION
in Cut Nyak Dien Hospital and your senior ADMINISTRATION asks
you to tell a doctor with name dr. Harun Kurniawan that he will do
surgical operation or caesarean operation at 2.30 p.m. in Emergency
Room. Then, he will do operation with dr. Rica Subandi and dr.
Sandra Anggun on that time. You tell dr. harun that he will face the
patient with name Mrs. Bayu Satrio.
Unfortunately, when you go to dr. harun’s room, you cannot find him
in his room. So, you make memo for him and then you type your
memo formally. In opening part, you say that this operation is very
important.
In the last memo, you warn dr. harun that he must read the data from
the patient carefully before he will go to do operation. Then, you
remind dr. harun to bring Mrs. Bayu Satrio’s data in emergency room.
Thank You