UNIT 1: Maritime Regulations

Documentation for Ship’s Arrival and Departure

By Rosario Nuñubero Ferrúa

REVIEW
Have you ever listened about these documents?

Free Pratique
Bill of Lading

Notice of readiness

Maritime Declaration of Health

Crew Effects Declaration
 What are we going to learn
today?

.
At the end of the session, the students will describe
and identify the different documents required by
the authorities for ship’s arrival and departure considering
appropriate maritime vocabulary.

Datos/Observaciones
 Documents for Ship’s Arrival
What documentation is used for ship´s
arrival?
Statutory Documents

Mandatory Documents

IMO FAL Documents

Datos/Observaciones
STATUTORY DOCUMENTS Seaworthiness

- International Tonnage Certificate

- Certificate of Registry
- International Load Line Certificate
- International Ship Security certificate
- Minimum Safe Manning Document
- ISM certificate – Document of Compliance
- Cargo ship Safety Equipment Certificate
- Cargo ship Safety Construction Certificate
- Cargo ship Safety Radio Certificate
- Certificate of class
MANDATORY CERTIFICATES

- Crew List
- Last Inspection PSC certificate Ship’s arrival/
- Last Port Clearance departure
- Oil Record Book
- Cargo Record book
- Last Ports of Call
- NIL list
- Ship’s store Declaration
- Crew Effects Declaration
_ Vaccination List
- Narcotic List
- Derrating Certificate/Exemption Cettificate/Sanitation Certificate
PRODUCTION

Datos/Observaciones
Authorities and Documents
Harbor
Authorities Immigration

Port Authority Documents Health Service

Customs

Datos/Observaciones
Documents- Authorities
PORT AUTHORITY

HARBOR MASTER
- In Peru – VUCE:
- Crew List (FAL)
- Crew Effects Declaration (FAL)
- Dangerous cargo manifest
Stowage Plan
- Maritime Declaration of Health
ISPS Certificate
- Imo General Declaration (FAL)
Last Port of Call
- Ship’s Store Declaration (FAL)
Cargo Manifest
- DOC
Crew List - Passports
- Ship´s Particulars
International Safety Certificates
Approval of SOPEP

Datos/Observaciones
AGRICULTURE DEPARTMENT

- Cargo Manifest
- Phitosanitary Certificates
- - Certificate of Origin

Datos/Observaciones
CUSTOMS AREA

- Cargo Manifest- SMUGGLING- ILLEGAL CARGO

-Ship’s Stores Declaration
- Crew’s Effects Declaration
- Dangerous Goods Declaration
- Port Clearance

Datos/Observaciones
Agent - Stevedores

- Bill of Lading
-Charter Party
- Manifest of Cargo
- Statement of Facts
- Stowage plan

Datos/Observaciones
Other Documents
For IMMIGRATION AREA: For HEALTH AUTHORITY
STOWAWAYS

-Maritime Declaration of Health

-Crew List -International Certificates of Vaccination/
-Passenger List Vaccination List
-Passengers’ Passports - Narcotic List
- Seaman’s Books - De-ratting certificate

- Free Pratique

Datos/Observaciones
PRODUCTION

Datos/Observaciones
PRODUCTION

Datos/Observaciones
IMO – FAL Convention
IMO General
Declaration
Cargo Declaration
Crew List

FAL
CONVENTION Ship’s Stores
Passenger List Declaration

Maritime Declaration
of Health Crew’s Effects
Declaration

Datos/Observaciones
General Declaration
1. Name and description of the Ship 9. Gross register Tonnage

2. Port of arrival / departure 10. Net Tonnage

3. Date of arrival / departure 11. Position of ship in the port

4. Ship Nationality 12. Brief particulars of voyage

5. Name of Master 13. Brief description of the cargo

6. Last Port of Call/ next port of call 14. Number of crew

7. Certificate of registry 15. Attached documents:cargo declaration- crew list –

crew effects declaration-etc

8. Name and adress of ship agent 16. Remarks

Crew List

Datos/Observaciones
Ship’s Store Declaration
Crew’s Effects Declaration
 HEALTH / SANITATION AUTHORITY

- Maritime Declaration of Health

- Free Pratique
- Ship Sanitation Certificate
(Old deratting Certificate)

- Vaccination List
- Narcotic List

Datos/Observaciones
MARITIME DECLARATION OF HEALTH

Document that is tendered by the

master arriving from outside the
territory providing health
conditions of the crew.
 FREE PRATIQUE

Official permission that is issued by the port health authorities stating

that the ship is without infections, disease or plague so the crew is
allowed to go to shore.
PRODUCTION

Datos/Observaciones
PRODUCTION

Datos/Observaciones
CARGO CLEARANCE

- Cargo Manifest

Document that has complete

specification of the goods. It is
drawn up by the agents in the
port based upon the B/L.
 BILL OF LADING

Document that is issued by the

carrier to a shipper of goods
when the cargo is received on
board.
It serves as a receipt for the
goods so it is a Document of
Tittle of the goods. It specifies
the goods to be shipped and the
delivery terms

Datos/Observaciones
NOTICE OF READINESS
- Document for cargo
operations

Document that is presented to

the shipper or his agent by the
master or ship’s agent stating
that the vessel is ready to start
the loading/ discharging
operation.

Datos/Observaciones
STATEMENT OF FACTS
LPG / “WARI” Transgas Shipping Lines

Document for recording the dates

Empresa Naviera

STATEMENT OF FACTS & TIME AHEET: Loading

PORT : Pta.Arenas – Ecuador VOYAGE: sts 023 – 06
BERTH
PRODUCT:
: Alongside LPG/C Norgas Victory
Butane
DATE – TIME
DATE : 23-24 Dec 2005
and times of a vessel’s arrival and
End of Seapassage ………..……. 20.12.05 2300 ARRIVAL CONDITIONS
Drop anchor …………………..... 20.12.05 2305
Anchor aweigh …………..…….. 23.12.05 0650
Pilot on board ……………..…… 23.12.05 0650
FORWARD DRAFTS(m)
AFT DRAFT
: 3,02
: 4,84
the commencement and
completion of a cargo operation
First Line ………………..…….. 23.12.05 0620 IFO/D.O (Tm.) :
All fast …………………..…….. 23.12.05 0840 FRESH WATER (Tm.) :
Authorities on board …..………. 22.12.05 0830
Free practique granted …..……… 22.12.05 0905 TUGS : nil
N.O.R. tendered …………..……. 20.12.05 2300
N.O.R. accepted …………..……. 23.12.05 1012
Cargo surveyor on board …..…… 23.12.05 2140
for laytime calculation.
Tanks inspection completed ..….. . 23.12.05 2142 / 2148
Figures calculated …………….... . 23.12.05 2148 / 2200 BUNKERING (Tm.)
Hoses connected ………………... 23.12.05 1006 / 1012 FRESH WATER : nil
Loading butane commenced ……. . 23.12.05 2210
Finish complete butane cargo ……. 24.12.05 0240
Blowing line …………………..…. 24.12.05 0245/ 0300 DEPARTURE CONDITIONS:
Cargo hose disconnection ……..… 24.12.05 0300 / 0325
Cargo surveyor on board ………... 24.12.05 0336 FORWARD DRAFT (m)
Final tks inspection ……………. .. 24.12.05 0338 / 0346 AFT DRAFTS (m)
Cargo calculations ……………… . 24.12.05 0346 / 0400 IFO / D,O (Tm.)
: 3,00
: 6,00 Time that is allowed by the
shipowner to the voyage
Take samples …………………..… 24.12.05 0412 FRESH WATER
Documents on board …………….. 24.12.05 0530 TUGS : nil
Pilot on board ……………………. 24.12.05 0630
Unalongside ……………………… 24.12.05
Departure ………………………… 24.12.05 1500
Remarks:
1300 / 1700
1830 2115
Inert gas operations for tanks 2 port / 2 starboard
Gasin up operations for tanks 2 port / 2 starboard
charterer to carry out the cargo
operation.
Bunker hose connection
Bunker operations
Bunker hose disconnected
Butane Total
LOADED MT – vac MT - vac

B/L 018,175 1018,175

Ships fig 1018,283 1018,283
Surveyor 1018,175 1018,175
Norgas Victory

___________________ _________________ _________________

CHIEF OFFICER SURVEYOR
PRODUCTION

Datos/Observaciones
Production

Datos/Observaciones
WHAT DID I LEARN?
 What did I learn?

To identify the different documentation for

ship arrival and departure .
Why is it important?

To comply with regulations

To get familiarized with documents and ship’s
inspections.