Morning Meeting Design Template (i) Your Logo Here

Revving Up Frequency/Sense-of-Urgency/Intensity

Meeting: Morning Meeting Frequency/Cycle/Timing: Daily/8:30am – 9:00am (latest) Rain or Shine, Chair:
Location: Situation Room (Conference Room B) Same Place, Same Time, Every Day!  President
2md Chair:
Objectives: Daily check-in/review of “what’s hot and what’s not” as a team, for real-time crises management, prevention and foresight. • Site GM
(Overall purpose/charter of this meeting) 3rd Chair:
Strategic Significance: This meeting lives between the rubber and the road of our day-to-day journey and is our Traction Control System. • CFO
(How this meeting fits in with the strategy/execution/traction architecture of the business and what’s at stake) Other Attendees:
ROI: Staying on top of detail-complexity and dynamic-complexity, preventing the avoidable-costs and opportunity-costs of Wheel$pin. • Management Team
( The investment this meeting represents and the ROI needed ; the price we pay if this meeting is ineffective; the payoff we get when this meeting is effective) (All VPs, Directors & Managers).
No exceptions – if you are on
Inputs (Reports/Data Required for the Meeting and Responsible Person) site, you are in this meeting.
1: Prospects Funnel Spreadsheet (Sales & Marketing VP); 2: Upsides & Downsides Analysis (CFO); 3: No agenda (standing agenda below). Period. (If you are due to be
hosting a customer onsite,
Throughputs (Standing Agenda Items): Time
schedule them to arrive after
Allocation 9am). If you are offsite, make
(Minutes)
Item (Responsible Person): Scope: Types of Decisions Required: every attempt to dial in.
• Support Staff as
1 Sales & Marketing  Prospects Funnel/Changes/Latest Update & Intelligence  Bid/No-Bid & Pricing
appropriate/needed
 Bids & Proposals/Pricing/Deadlines & Timelines/Resourcing  Resourcing Adjustments/Support & Surge Needs
(VP of Sales & 5
 Other: Enquiries/Customer Visits/Tradeshows/Conferences  Customer Relationship Management
Marketing)
 Review of any other Open-Items Operating Norms:
2 Projects  Projects Status Summary/Latest Intelligence  Schedule Adherence/Rescheduling • Daily OODA Loop/Sense
 Critical-Paths/Deadlines & Timelines/Resourcing  Resourcing Adjustments/Support & Surge Needs of Urgency/Closed Loop:
(VP of Projects) 5
 Other: Technical Problems/Customer Integration Challenges  Customer Relationship Management  Communication
 Review of any other Open Items  Collaboration
 Coordination
3 Product Development  Product Development Status Summary/Latest Update  Schedule Adherence/Rescheduling
• Situational Awareness
 Critical-Paths/Deadlines & Timelines/Resourcing  Resourcing Adjustments/Support & Surge Needs
(VP of Product 5  Fact-Based
 Other: Technical Problems/Release & launch Planning  Product /Technology Management
Development)  Intuition-Based
 Review of any other Open Items
 Real-time
4 Finance  Cash-Flow Summary/Latest Update & Intelligence  A/R & A/P Strategies/Actions • Fast/Good Thinking,
(CFO)  Balance Sheet Items (A/R, A/P, Inventory, Reserves)  Re-forecasting/budgeting Questions, Decisions &
5
 P&L Items (Latest Forecast vs Budget, Expense Control)  Budget Assurance/Upsides & Downsides Actions
 Upsides & Downsides Analysis & Review of Open Items
• Silence = Agreement
 Speaking Up/Taking Risk
5 Any Other Business  Round-Robin, finishing with Site GM & President  Calendar Challenges/Level-Loading/Rescheduling
 Avoiding Wrong Hazelwoods/
(including breaking the  Annual Calendar, Forward Planning & Countdown Items  Strategy/Execution/Traction enablers/disablers 10
deafening silence on any  Review of any other Open Items  Issues: Team; Organizational; Stakeholder Eastern Airlines/White-Water
issues) (Chair)  Plus/Delta of Meeting/Operating Norms/Leaders & Laggards • Tra¢tion Control/
Wheel$pin Avoidance
Outputs (Key Decisions/Reports as Inputs to Other Meetings and Responsible Person)
1: Offline Meetings During the Course of the Day (for reporting back in tomorrow morning’s meeting); 2: No minutes (action items are captured on flipchart/posted on
walls)

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