2019

EVENTS MANAGEMENT OUTPUT

 

LIVE BAND CONCERT

WITH SPONSORSHIP

MANALO,MARJORIE F.
WE BUILD YOUR DREAMS AROUND YOU!

2017
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LOCATION: 1st FLOOR, BP BLDG.

GAPAN CITY, Nueva Ecija
GMAIL: SorceECC@gmail.com
FACEBOOK: sorcecc@facebook.com
CONTACT NO. : # 0915-271-1639
COMPANY
PROFILE

We are the Sorcerer Events Creation Company

“BUILD YOUR DREAMS AROUND YOU” are
the most remarkable and widely recognized Events
Management Company which provides outstanding,
unique and exceptional quality but affordable service
among every client on time.

It is located at 1ST floor BP Building Gapan City,

Nueva Ecija. It started year 2016 and it is
continuously developing and counting excellent
successful events.
 Our Mission
To help our clients to reach their
business goals through our services
in communication, education,
measurement, rewards and events to
inspire their employees, channel
partners and customers. We make
and deliver any event the most
special, memorable and unforgettable
event ever with the most amazing
event planning services. We create
values and make a difference.
Our Vision
To be a leading Event
Management in the Philippines by
meeting and exceeding the
expectations of our clients through
innovative ideas and delivery of
excellence services.
To create and deliver
experiences that engage, entertain
and ensure our client’s satisfaction
and loyalty as to every event has to
be a perfect experience.
 Our Objectives
•To be well respected event
management company.
•To provide excellent and affordable

services to the clients.

•To give happiness and satisfaction
to clients.
•To give all Glory to God.
WHAT WE DO
•Birthdays
•Baptismal
•Weddings
•Anniversaries
•School events
•Corporate event
•Political / Government
event PLAN EXECUTE
•Religious event
•Charitable event
•Sales and Product
Launch
•Pageants
•Festivals
•Arts and Exhibits
•Sports event
•Live and Entertainment
 WHY WORK WITH US?

● Our company will give the best for our clients.

● We can budget the money that our clients offered.
● We are loyal and trusted when it comes in giving services to our
client.
● We assure the client’s safeness.
● will make our clients grateful and satisfied with our work.
● We will give our client equality.
HOW WE DO BUSINESS:

● We activate innovative ideas.

● We build relationship.
● We create plan.
● We execute the plan.
 ORGANIZATIONAL
CHART MARJORIE MANALO
General Manager/ Event Coordinator

04
CINDY SANTOS MARK DIAZ
Operational Manager 03 Marketing Director

02
GISELLE DELA CRUZ
Venue Coordinator
ELIENEI DIMACALI
Equipment Coordinator
01 RACHELLE MAURO
Catering Supervisor
LEYNETTE ATAYDE
Entertainment Supervisor
 LETTER OF INTENT / PROPOSAL LETTER
November 10, 2019
Gershom Caburian
City Government of Tarlac
Tarlac City
 
Dear Sir,
Sorcerer Events Creation Company is a well established event company in the entire region that specializes full management
of the event to our various clients.
In view thereof our company would like to submit a proposal letter to your good office for your LIVE BAND CONCERT EVENT.
Attached herewith is the event proposal with estimated cost suitable for your wanting budget. To discuss with you further
details of the proposal may I request for personal meeting with you in your office on the date and time convenient for you. I can
be reached at my cellular phone number # 0915-271-1639 and landline number 045 982 5602.
 
Thank you very much for your time.
 
Sincerely yours,
 
Marjorie Manalo
Event Head
 PREVIOUS AND REGULAR CLIENTS

Live Band
BIRTHDAY WEDDING CHRISTENIN GRADUATIO Concert
G N
BALL

 Mia’s 18th Birthday  MR.AND MRS.REYES  Anhee’s Baptismal  NEUST 2019 BALL  Boy Band PH
 Kim @ 18 WEDDING  Ceann’s Baptismal  GJC 2018 BALL  SANDWICH
 Shy @ 7  LUCY & SIAN WEDDING  Katherine’s Baptismal  JUAN R. LIWAG  SILENT
 Bem’s Journey to Womanhood  KYLE AND JAZZ  STA. CRUZ SANCTUARY
NUPTIALS NATIONAL HIGH  CALLALILY
SCHOOL
 TESTIMONIALS

“Sorcerer Events Creation Co. had worked with us all through the planning of
our event from the start until the success of our event. We really wanted it to be
so extraordinary and magical and they made it! We will surely make an
agreement again to work with them in the near future.”
- Mrs. Klyrie Reyes

“The service of Sorcerer Events Creation Co. is such a amazing one. They
always consult us before executing the plan to make sure what to do. They
always have the brightest solutions for every possible struggle because they don’t
want us to have a dilemma on the actual event. They took all the work, and we
took all the fun and enjoyment. The party was unforgettable as long as my
existence. It was so nice working with them and all worth it.”
- Mr. Bernard Samson
 LETTER TO THE SUPPLIER
November 29, 2019
Russel Matias
Orbit’z Pro Lights & Sound System
Castellano, San Leonardo,Nueva Ecija

Good Morning,
Our Event will take place on December 31, 2019 at Gapan City Plaza. Our Theme is party rock/OPM music. We are looking
forward if you will accept our intention that we want your company to be part of our event.
The reason why I’m writing this letter to you. Would you consider making our event more unforgettable by the help of our
business by providing us light and sound systems. I hope you can help us to accomplish our goal and purpose of the event. In
appreciation of your anticipated help, we would like to offer the most productive deal with you.
Please coordinate with us regarding your decision, you may contact us through this number 0955-705-0670.

Thank you in advance for your consideration.

Sincerely yours,

Marjorie Manalo
Event Head
INVENTORY OF SUPPLIERS
•Venue
● Photo and Video Coverage
● Lights & Sounds
● Emcee/Host
● Drinking Water
● Advertising/Promotional/Printing Press
● Stage Design and Fireworks
● Restaurant
● Accommodations
● Others (intermission performer)
 SUPPLIERS
Venue Gapan City Plaza
Live Band Performer December Avenue
Alunzina Band
Cabanatuan City
0915 482 9367
Triangulo
Cabanatuan City
0935 102 2275
Photo and Video Coverage Heartnet Photographics
Mambangnan,San Leonardo, N.E.
(0917) 623 4026
Lights & Sounds Orbit’z Pro Lights and Sounds
Castellano, San Leonardo, Nueva Ecija
#(0956)562 7085
Emcee/Host Mr. Dean Owen
San Leonardo, NE
0915 281 6008
Drinking Water Aqua Felize Purified Water Station
Tinio St. Gapan City
(044) 998 6521
Advertising/Promotional/ Printing Press 3 Kings Digital Print & Design
Gapan City Nueva Ecija
0975 762 2143
Restaurant Luz Kitchenette
J.Malgapo St. San Vicente Gapan(044) 486 0103
Accommodation Gapan City Municipal Office
 LIST OF ALTERNATIVE SUPPLIERS
Venue Gapan City Gymnasium
Live Band Performer  MayonnaiseMayonnaise
Artikulo Kwarto
Cabanatuan City
0916 580 5581
EyeScream
Cabanatuan City
0917 537 5275
Photo and Video Coverage Jeffs Photography
Daang Maharlika, 3105 Gapan City
044 486 9305
Lights & Sounds Soundbox Pro Lights and Sound System
Emcee/Host Mr. Carl Pascua
0955-958-4422
Drinking Water AQUA KRIZIANE Water Refilling Station
Pambuan, Gapan City
09755 515 0064
Advertising/Promotional/ Printing Press Eight Kings Tarpaunlin Printing
Bayanihan, Gapan City
(044) 958 5054
Restaurant Rustica Restaurant
Bayanihan Gapan City
+63(44)9580994
EVENT BRIEF
LIVE BAND CONCERT WITH SPONSORSHIP
 CONTACT Marjorie Manalo
Sorcerer Events Creation Co.
LOCATION: 1st FLOOR, BP BLDG. Gapan City, Nueva Ecija
COORDINATOR GMAIL: SorcECC@gmail.com
FACEBOOK: sorcecc@facebook.com
CONTACT NO. : # 0955-705-0670
EVENT LIVE BAND CONCERT WITH SPONSORSHIP
DATE/DAY/TIME OF Tuesday, December 31, 2019
THE EVENT 7:00 PM TO 1:00 AM
LOCATION Gapan City Plaza
INVITATION 10 pcs for VIP’s
● In Celebration of year end and new year’s countdown celebration in Gapan City.
PURPOSE
● To entertain all Gapanense and welcome the year 2020 together with a huge smile in our faces.
PARKING ACCESS Parking space around Gapan City Plaza
HOST City Government of Gapan
GUEST Unlimited Guests
AUDIO-VISUAL 10 Microphones, Sound Systems, Moving Lights, LED Wall
Stage Design – 1:00 PM
Light and Sounds – 2:00 PM
SET-UP
TV Screen Set-up – 3:00 PM
Steel Bar Set-up – 4:00 PM
CUSTODIAL Staff
DIRECTIONAL SIGNAGE VIP,Parking, Restrooms, Entrance and Exits
PROGRAM FLOW
TIME DURATION ACTIVITY IN CHARGE
7:00 PM DOOR OPEN Security/Bouncer
 
● Opening Activities
7:30 PM – 8:00 PM Host
● Introduction of Sponsors
 
 
Welcoming Message
8:00 PM – 8:30 PM Mayor Mark Jestin Flores
Dinner of Guest/VIP/PERFORMER
 
8:30 PM - 9:20 PM Intermission # 1 Triangulo
 
 
9:20 PM – 10:10 PM MAIN ACT / Headliner
December Avenue
( 1st set)

Alunzina Band
10:10 PM – 11:00 PM Intermission #2
   
MAIN ACT / Headliner (2nd set)
11:00 PM – 12:00 PM December Avenue
● New Year’s countdown
● Fireworks display (this budget is
12:30 PM – 12:30 AM not included in my proposal) Host
● Appreciation Message and Closing
Greetings
BUDGET
 ITEMS INCLUSION AMOUNT TOTAL
AMOUNT
Venue:  
Venue  
Location Rental FREE

 
Sounds Systen Full sets of Sound
15,000.00  
(rental) System,Lights, Microphones
7 PM to 1 AM

Video coverage and photos

Videography 18,000.00  
 
 
Backdrop Décor 10,000.00  
Stage Design
Fireworks Fireworks Display 15,000.00 58,000.00
 ARTISTS/
Alunzina Band 10,000.00
PERFORMER
  Emcee 5,000  
  TRIANGULO 10,000.00  
  DECEMBER AVENUE 60,000.00 85,000.00
Printing of Invitations 500.00
(10 @50php)
Tokens/Souvenirs 1,500.00
OTHER (10pcs @ 150php)
EXPENSES Tarpaulins/Signage/ 10,000.00
streamers/Banners/
Emcee 10,000.00
Foods / Water 30,000.00 52,000.00 
   Hotel Accomodation free  
  Transportation Service Sponsorship  
Outdoor Tents by Gapan City
  Sponsorship  
Gov.
  Medics by Red Cross Gapan Sponsorship  
      195,000.00
   
PROFESSIONAL     29,250.00
FEE - 15%  
   
   
SUB-TOTAL 224,250.00
   
CONTINGENCY     33,637.50
FUND – 15%  
   
   
TOTAL BUDGET 257,887.50
ACTION PLAN
 DATE ACTIVITY REMARKS
Nov. 17, 2019 Meeting with the LGU of Gapan  
Nov. 23,2019 Proposal and Initial contract LGU Meeting
Nov. 24,2019 Contract Signing between LGU and Event Organizer Signed
Nov. 26, 2019 Meeting with Alunzina Band and Meeting
Nov. 27, 2019 Meeting with December Avenue Manager Meeting
Nov. 28, 2019 Contract Signing between Alunzina Signed
Nov. 20,2019 Contract Signing with December Avenue Signed
Nov. 21,2019 Reservation of Gapan City Plaza Settled
Nov. 22,2019 Booking the accommodation place Booked
Dec. 5,2019 50% initial downpayment for talent fee of the bands Settled
Dec. 30, 2019 Checking and preparation of everything and reminding Booked
all contacts for tomorrow’s event
Dec. 31, 2019 Venue Preparation Okay
Event Proper/Concert
Jan. 2, 2020 Feed backing and Evaluation Well Done
CONTRACT
EVENT TYPE: LIVE BAND CONCERT WITH SPONSORSHIP
 
This Agreement (hereafter known as “ The Agreement” is entered into by and between Local Government Unit of Gapan City Honorable Mayor Mark Jestin Flores and Sorcerer Events Creation Co.
 
Name: Mayor Mark Jestin Flores
Mailing Address: San Vicente, Gapan City
Email Address: gapcity@yahoo.c om
Contact Number: 0926-105-4299
Function Date: Nov. 24, 2019
Event Start Time: 7:00 pm
Event End Time: 1:00 am
Venue Fee: Free
Deposit Received: Php 100,000.00
 
 
TERMS AND CONDITIONS
 
DEPOSIT AND PAYMENT:
 
A 25% of band’s talent fee deposit is required at time of booking with this signed contract. This payment is non-refundable. The remaining 75% is due 1 week before the event.
 
A 50% deposit of the estimated food & beverage cost is due 2p weeks rior to the event.
 
Any outstanding fees incurred during the event not included in estimated cost must be paid and settled in full at the end of the event. No balances are to carry over past the days of the event.
 
 
CANCELLATION:
STRICTLY No CANCELLATION OF EVENT! NON REFUNDABLE.
 
 
 
Mr Mark Jestin Flores
Client

Date Signed:
 
 
LOCATION
MAP
FLOOR PLAN
RISK &
DISCREPANCIES
RISK CONTROL/ACTION
POWER AND ● Ensure all installation are provided by suitably qualified and experience personnel
TECHNOLOGY ● Prepare a Generator
● Cover all cable runs or ensuring that they are not in exposed area
WEATHER ● Develop an extreme weather policy and plan heat policy, wet weather policy, (linked

to Public Welfare)
● Ensuring undercover areas for outdoor events or shade and provide tents.
● Make a plan B for venue/ transportation/ standby tents
PARKING ● Develop an appropriate parking plan
● Ensuring sufficient vehicle parking is allocated or nominated for the event
● Make a signages
FOOD AND WATER ● Reserve ahead of time.
SHORTAGE  
FINANCIAL RISK ● Contingency Fund

LEGAL RISK ● Contract/ Terms and Conditions Signing

SAFETY AND ● Bouncer ● Staff
SECURITY RISK ● Red Cross ● Fire Extinguishers and Exits
SAMPLE IDEA
CONCEPT IDEA
THANK YOU! 
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