WE MAKE ANY OCCASION UNFORGETABLE

Located at: Brgy. San Pablo Jaen Nueva Ecija

Contact us: 09977840579
Email: lennmarktorres@gmail.com
COMPANY HISTORY
 LM EVENTS PLANNING & SERVICES started
last January 20, 2019 it is located at Brgy. San Pablo
Jaen Nueva Ecija. It is one of the event planning
company that serves to our client in organizing in
particular event and committed in fulfilling clients
requirement and exceed their goals. We spend our time
and effort in focusing on planning and coordinating an
event and make sure that our clients satisfied and meet
the desired goals to our services.
 MISSION
Our mission is to provide our clients with the
amazing event planning services and LM EVENTS
PLANNING & SERVICES. promises to make any
event the most memorable event ever.

VISION
From the start to finish, we strive to plan and
implement the perfect event experience that
clearly defines our client requirements and exceed
their goals
 LM EVENTS PLANNING & SERVICES INC. offers a
wide variety of services for different kinds of events.

We provide a large banquet hall, capable of holding

events such as:

Weddings
Birthday Parties
Business Meetings
Anniversaries
Seminar Workshops
Cocktail Parties
Formal Dinners
Reunions
And many more.
ORGANIZATIONAL CHART
LENNMARK M. TORRES
OWNER

RACHEL T. HIZON
CO-OWNER

KOBE MERCADO FLORI ANN AGUILAR

MARKETING SPECIALIST MARKETING DIRECTOR

JHIMWELL YAMBOT DIANE JOY RIVERA

AUDIO VISUA.L TECH EVENTS COORDINATOR
 EVENT BRIEF
Name of event Bernandino-Trinidad Family Reunion
Objective To give each other place where they can freely
have fun with and to have a memorable family
gathering
Theme Rainbow
Client Ofelia Bernandino
Day/Date/Time October 20,2020
Budget Allocation 600,000.00 pesos
Number of Guests 700 pax
Bernandino-Trinidad Family Reunion

Venue Location San Leonardo Gymnassuim

Set up Assigned Setting
(please refer to table setting arrangement of
participants guests
LETTER TO THE
CLIENT
31 August 2020

MRS.OFELIA BERNANDINO
Mallorca San Leonardo Nueva Ecija

Good day!
Thank you for trusting LM Events Planning & Services . for your upcoming Grand reunion.

We, LM EVENTS PLANNING & SERVICES as one of the leading event planners nationwide, are organizing a
satisfying deals for every special events or occasions. We assure you that we will give you the best event that
you will ever had.

For more information and to review about our amazing services you can view our page thru Facebook account
lennmarktorres@yahoo.com And, to personally discuss the details, you can visit us at Brgy. San Pablo Jaen
Nueva Ecija also contact us at CP No. 09977840579
 
We guarantee that we will give your family the most and unforgettable family reunion.
 
Thank you.
 
 
Sincerely yours,
 
Lennmark M. Torres
Owner
LM Events Planning & Services
CONTRACT WITH
THE CLIENT
This agreement, made this October 20, 2019 between L M EVENTS PLANNING & SERVICES .hereafter
referred to us: The Family Reunion Planner and the client, Mrs. Ofelia Bernandino

WITNESSETH: In consideration of the mutual covenants and agreement herein contained, The Family
Reunion.

Planner and the founder of the family reunion hereby agree to the following terms and conditions.

THE REUNION PLANNER’S RESPONSIBILITIES:

1. The Reunion Planner shall provide services for the family reunion on the 20th day of October, 2019
at the approximate time of: 06:00AM located at San Bartolome San Leonardo Nueva Ecija.
2. The Reunion Planner will provide the following services under the terms of this Agreement:

E-mail confirmation reserving the date, time, location of the family reunion.
Review of all vendors contracts and confirmation of vendor services 1-2 weeks.
Assistance in the development of a family reunion itinerary.
Directing services on the family reunion for a maximum of ten hours.
Provision of complete reunion emergency kit.
Personal management of the family reunion program.
LETTER TO THE
SUPPLIER
19 September 2020

Susan Elvambuena
Manager
Sam Catering Services
Mallorca San Leonardo, Nueva Ecija
 
 
Dear Mrs. Elvambuena
 
Greetings!
 
We, LM EVENTS PLANNING & SERVICES. choose to have your services for our client Grand reunion on, October 20, 2020,
Saturday at 6:00a.m. – 5:00pm o’clock at San Leonardo Gymnasium. We want our client to experience the best services we can
offer for her. Knowing the quality of your products, we believe that you can collaborate with us in serving our valuable client.
 
To personally discuss the details, you can visit our office at Brgy. San Pablo Nueva Ecija or you can contact me at 09977840579
We are looking forward for your favorable response.
 
Thank you,
 
 
Sincerely yours,
 
 
 LENNMARK M. TORRES
Owner
LM Events Planning & Services
CONTRACT WITH THE
SUPPLIER
THIS AGREEMENT will serve as the contract for the services that will provide by the supplier for the upcoming
event, this contract is made as of the 18th day of NOVEMBER , 2020 between 10:00 AM, located at San
Bartolome San Leonardo Nueva Ecija, and ____________________(Supplier Company), located at
____________________ will be there to serve this event and will not take any cancellation of the contract “two
weeks” before the event, the supplier and the LM EVENTS PLANNING & SERVICES will be binded by this contract
as both parties.

WHEREAS, the Company is organizing a “Family Reunion” Event to be held on or about the 20th day of
NOVEMBER 2020, in San Leonardo, Nueva Ecija.

TERMS AND CONDITION:

 In this contract, LM EVENTS PLANNING & SERVICES and their affiliates
will not held responsible for any liability, lost or stolen or damaged
merchandise and equipment.
 The supplier is bound to serve the event when the contract is already
agreed.
 Both parties must be informed in any emergency situation/problems
two weeks before the event.
NOW THEREFORE: in consideration of the mutual covenants and agreements contained hereon, the adequacy of
which is hereby acknowledged, the __________________(Supplier Comapny) and LM EVENTS PLANNING
SERVICES agree as follows.
 
Signature of Supplier: Signature of the Event Planning
Agency:
_______________________________ ________________________________
Signature Over Printed Name Sinature Over Printed Name
 List of Suppliers J PACKAGE
NAME OF COMPANY SERVICES
San Leonardo Gymnassuim Venue

Sam Catering Services Catering FREE LECHON

Holuguay Studio Video and Photographer

Human Audio System Lights and sounds

Hubsite Extreme Invitations and Souvenir

NE cakes Cake supplier

Sam Catering Stage decoration

Hubsite Extreme Souvenir item

Hubsite Extreme Tarpaulin FREE

Hubsite Extreme T-Shirts

 List of Alternative Suppliers
List of Suppliers L PACKAGE
NAME OF COMPANY SERVICES
San Leonardo Gymnasuim Venue
NAME OF COMPANY SERVICES
SamGeneral
CateringTinio
Services
Gymnasuim
Catering
Venue
Holuguay
PinedasStudio
Catering
Video and Photographer
Catering

Human Audio
Piring’s System
Photography
Lights and sounds
Video and Photographer

Hubsite Extreme
Ocampo’s ligths and sounds
Invitations and Souvenir
Lights and sounds

NE cakes
Angel’s Alva
Cake supplier
Invitations and Souvenir

SamJelexie
CateringBakeshop
Stage decoration
Cake supplier

Hubsite Extreme
Pinedas Catering
Souvenir itemdecoration
Stage

Hubsite Extreme
Angel’s Alva
Tarpaulin
Souvenir item

Hubsite Extreme
Angel’s Alva
T-ShirtsTarpaulin

T-Shirts
Ella’s T-shirt Printing
DETAILED BUDGET
PROPOSAL
 VENDOR SERVICES PARTICULARS AMOUNT TOTAL

San Leonardo VENUE 40,000 40,000

Gymnasium Space for reception
Parking lot & space freight
Generator
Projector & Screen
Stage

Sam Catering Services CATERING SERVICES

Food: 700pax 300x700pax 210,000 210,000
Tables and chairs
Linen, table napkins
Waiters
Table set up
Tent
LIGHTS AND SOUNDS
Lights for reception
Sound system
Sound generator & 10,000 10,000
Electrician
Wireless microphone
Videoke Machine
STAGE DECORATION
Artificial flower and leaves
Accessories 4,000 4,000

Holuguay Photography VIDEO/PHOTOGRAPHER 20,000

1 Photographer
1 Videographer
Full edited video
Raw & edited pictures
SDE 25,000
Photobooth
Hubsite INVITATION 25x400pax 10,000 10,000
NEcakes CAKE 5,000 5,000
Mega Savers Prizes 28,000
Major TV 10,000
Consolations 10,000
Games 8,000
Hubsite TARPAULINS 2,000 2000
Extreme
Hubsite T-shirt T-SHIRT 150x700pax 105,000 105,000
Printing
TOTAL Php
EXPENSES 429,000
CF 15% 64,350
  493,350
TF 20% 98,670
GRAND TOTAL 592,020
DETAILED PROGRAM
 TIME FLOW ALLOTTED TIME IN CHARGE REQUIREMENTS
6:00-7:00am Arrival of Participants 1-hour Event Coordinator Secure/settle the venue
and guests • Program
• Participants
• Program Host
• Video/Photographer
• Sound System
• Projector
• Traffic Enforcer
• Technical Staff
• Usherettes

7:01-7:30am Participants will go to 29-minute Sound System Play the Happy themed background
their designated sits and song.
tables.

7:31-7:45am Introduction 14-minute Program host • Microphone

• Program
7:46-8:00am Roll call 14-minute Program Host • Microphone
• Program
8:01-8:05am Opening Prayer 4-minute The Head of the Family • Microphone
• Photographer
8:06-8:15am Opening remarks 9-minute The Head of the Family • Microphone

8:16-9:00am Video presentation of 19-minutes Videographer • Photographer

the happy moments of
the family

9:01-9:45am Snacks 44-minute Caterer • Foods/Snacks

Intermissions Family Members • Sound System

9:46-10:30am Voluntary special 44-minute Program host • Microphone

number • Sound system
10:26-11:30am Raffles and 1-hour and 4- Program Host • Microphone
Intermissions minute • Sound system
• Prizes
 TIME FLOW ALLOTTED TIME IN CHARGE REQUIREMENTS
11:31-12:00nn Lunch 29-minute Caterer • Food
• Beverages
12:01-1:00pm Games 59-minute Program host • Microphone
• Sound system

1:01-1:30pm Thanking speech to the 29-minute Family • Microphone

founder of the reunion. members • Sound System

1:31-2:30pm (playing the song while 59-minute Usherettes • Usherettes

giving souvenirs) • Souvenirs (Cup)
2:31-3:00pm Games 29-minute Program host • Sound system
Snacks • Microphone
Caterer • food

3:01-3:15pm Slicing the cake & major 14-minute Cake supplier • Cake
prizes
3:16-3:25pm Thanking the participants 9-minute The head of • Microphone
the family • Sound system

3:26-4:30pm Going around each other 59-minute Program host • Sound System
Usherettes
4:31-5:00 Closing remarks 29-minute The head of • Sound system
the family • microphone
FLOOR PLAN
 Screen
CR Sound CR
band stage system
exit exit

buffet TABLE FOR HEAD OF THE FAMILY buffet

entrance

buffet buffet buffet

PB PB

LEGENDS
PB PHOTOBOOTH FIRST AID KIT FIRE EXTINGUISER

table CHAIR
 RISK AND
DISCREPANCIES
AND PROPOSED
SOLUTIONS
1. Food poisoning – the caterer will be strictly monitored
especially during the preparation and the serving of foods.
Temperature will be monitored. Hot foods should be served
hot and cold food should be served cold.
2. Power interruption – both the wedding venue and the
reception venue has Generators enough to supply the
electricity needed until the event finished.
3. Crowd control – usherettes will be assigned both in the
wedding and the reception area so that guests will be guided
accordingly.
4. Parking – ample parking space will be provided in the wedding
venue. There will be specific person assigned to maintain
orderliness in the parking.
5. Security of the attendees – area has security personnel that
will be responsible in maintaining peace and order for the
event.
WORKING COMMITTEE
 STAFF AREA FUNCTION
Usherette 1 Front Stage Program Host
Usherette 2 Entrance Guest Book Signing
Usherette 3 Entrance Table seating arrangement
Assist the guests for the assigned
Usherette 4 Tables
table
Technical Staff Sound System Operator/Technician
Traffic Enforcer Parking Area Assist for the proper parking of
the participants vehicle
Projector Operator Front Stage Slide show operator
Photo Back Souvenir
booth/Photographer
EVENT TIMELINE
1. Contract Signing to Client September 4, 2020
2. Planning and preparations September 5,2020
3. Selection of Suppliers September 8,2019
4. First meeting with Suppliers September 12,2020
5. Contract signing to Suppliers September 152020
6. Second Meeting with Suppliers September 17, 2020
7. 1st Meeting with Working Committees September 19 2020
8. Final meeting with the Client September 22, 2020
9. Special Permits September 29, 2020
10. Final Meeting with Working Committees October 1, 2020
11. Ingress October 19, 2020
12. Egress October 21, 2020
13. Post Meeting with the Client October 22, 2020
14. Post Meeting with Working Committees October 23, 2020
TABLE SETTING
STAGE DECOR
PHOTOBOOTH
INVITATIONS
SOUVENIRS
T-SHIRT PRINTING
THANK YOU
VERY
MUCH…!!!!

GOD BLESS US