BO - 08 - LC9 - V4 Financial Close Updated 2022

BO_08_LC9_V4
Financial Close
January 2022
Copyright © 2019 COFCO International. All rights reserved 1

Document Control
Financial Close
Version History
Version Date Full Name Editor Description Token (Change ID)
1.0 08/06/19 Savitha L Gunjur Original Document N/A
2.0 12/06/20 Samuel Golin Update YEC processes - Lessons 2 & 3 completely reworked (sl 11-44) N/A
3.0 30/12/20 Samuel Golin Lessons 4 created for country specific requirements (sl 45-100) P1FR / RO / HU / BG
4.0 01/02/21 Vitor Sousa (AMS) Enhancement Page 40 (Close/Opening Postings at Year End) and sl 35
(Miguel)
4.0 02/02/22 Samuel Golin T.Types (17-18) / Update 35 / New 36-37 / P1-CH (49-51) / P1-FR (52-61) Global / P1CH / P1FR
Reviewer/Approver
The document has been reviewed/approved as follows.
Version Date Full Name Role Action

1.0 08/06/19 Bala Srinivasa Gupta Yenisetty IBM Back Office Functional Expert Approved
2.0 12/06/20 Nuno Veloso COFCO BO Workstream Lead Approved
3.0 30/12/20 Nuno Veloso COFCO BO Workstream Lead Approved
4.0 20/07/21 Ana Loureiro Consolidation and Reporting Manager Approved

Rules of Engagement
Financial Close
• No phones please
• Time is precious
• Participate, this is your class
• Ask questions at any time
• There is no dumb question
• Have an idea? Share with us!
• Tell us how to make this training better
• Enjoy!

Course Objectives
Financial Close
Upon completion of this course, you will be able to:

‒ Describe the process of Closing Cockpit (only for PT Central Team)
‒ Explain the various steps involved in the Local Period-End Closing
‒ Month end Closing activities according to Global procedures
‒ Month end Closing for Country specific local requirements
‒ Year end Closing

Agenda
Financial Close
• Welcome:
• Lesson 1: Overview
• Lesson 2: Local Period-End Closing
• Lesson 3: Year-End Closing procedures
• Lesson 4: Country Specific Functions P1 FR / RO / HU / BG
• Lesson 5: Closing Cockpit - P1 PT
• Lesson 6: Module Summary

Lesson 1 - Overview
• Lesson 5: Closing Cockpit P1 PT

Importance of Period-End Closing
Overview
• The Period-End closing process covers all activities to deliver Period-End reporting packages for:
• Statutory and management reporting
• Mandatory statutory declarations
• The Period-End closing process is interdependent on other processes in SAP, and to follow the right sequence across all
relevant modules, ledgers and interfaces.
• The Period-End closing is mainly divided in two parts, month-end closing and year-end closing.
• The closing processes enable an effective cut-off that is necessary to freeze transaction processing-related activities in a
given period and provide a framework for reliable financial and non-financial evaluations.

Business Process Flow
Overview

Key Changes
Overview
• Period-End Closing
- Local Period-End closing will include SAP Financial Closing
Cockpit for managing closing. (PT Central Team)
- COFCO International will use the New Finance organization

structure with profit Center as combination of Strategy, Business
Type, Business Unit and Location during transmission of
reporting packages to BPC.
- SAP allows to perform ledger-wise closing by assigning different

posting period variants to non-leading ledgers.

Any Questions?
Overview

Lesson 2 - Local Period-End Closing

Lesson Objectives
Local Period-End-Closing
Upon completion of this lesson, you will be able to:

‒ Identify the process to be followed for the month-end closing
‒ List the implementation considerations of Period-End closing
‒ Identify the aspects of goods receipt (GR) / invoice receipt (IR) clearing
‒ Explain the vendor and customer reconciliation accounts
‒ Examine the uses of foreign currency revaluation
‒ Recognize the stages involved in the year-end closing
‒ Recall how to collect report packages

Prepare Month-End Closing
Local Period-End Closing
• The Month-End Closing process at CIL includes inputs from SAP operational processes such as Procurement, Production,
Sales and from FO systems (Trading One, Sharp, EKA, K3), Treasury which sends information to SAP S/4 HANA.
• Several tasks – such as tax adjustments, reconciliations, manual journals, sub ledgers close and fixed assets depreciation
– are performed by the Financial Accounting team during the closing process in SAP.
• Some other tasks, such as cost allocation, are performed by the Controlling team.
• The closing processes are performed in order to prepare and publish the financial statements and other reports from both
legal and group perspective (including all reporting packages to BPC).
• As part of the year-end closing process, parallel ledger adjustments are performed by creating an accounting document.

Month-End Closing Flow & Closing Cockpit concept
Local Period-End Closing
• For controlling and monitoring the complexity of all required closing activities – regional (time zones), technical (FO-interfaces)
and functional (different GAAPs) - in the right sequence, CIL plans to use the SAP Financial Closing Cockpit (as a central activity
manage by PT). It enables a better quality and in-time delivery of all required reports and declarations to the appropriate
authorities according to the specific GAAP, regulation, and audit compliance requirements.

Month-End Closing Activities - BK, AP & AR
• Month-End Closing tasks-Step1: Bank accounts, customers and vendors.

• The first two activities will be performed automatically every first working day of the month, through a Batch Job
• Verify if all the postings done in FO system were correctly interfaced to SAP S/4Hana,
• Clearing all the bank statement lines to complete the bank reconciliation,
• Run all the closing required posting for GL Accounts, customers and vendors
• Close the posting period for AP and AR postings
Task Description SAP Transaction Code Responsibility Course Material Reference
Verify next posting period for FI OB52 IBM - Batch Job This Course
Verify next posting period for MM MMPV IBM - Batch Job This Course
Verify AIF log to ensure nothing stuck/un-processed between FO and SAP /AIF/ERR Accounting BO_02_LC9-AP / BO_03_LC9-AR / AIF
Volume Control - Deferred Revenue SAP => FO FBL3H/FAGLL03H Accounting BO_01_LC9-General Ledger
Bank Reconciliation completed for all banks FEBAN Accounting BO_09_LC9-Bank Management & TR
Financial Month end Postings ZBO_JOURNAL_UPLOAD Accounting BO_01_LC9-General Ledger
Close posting period for AP and AR OB52 Accounting This Course
Post Forex MtM
Post Future & Options Realised
Post Future & Options Unrealised
Post Payroll
Post non-trade accruals
Posting Period End Closing
• Posting periods are defined in the fiscal year variants assigned to company codes. SAP provides the option to open and close
these posting periods for posting.
• Usually, only the current posting period is open for posting, all other posting periods are closed. At the end of this posting period,
the period is closed, and the next posting period is opened. The authorization for opening/closing posting period would reside
with a selected few. It is also possible to open/close period for selected General Ledger, Vendor, Customer or Asset accounts.
• Special periods will be open for closing postings during year-end closing.
• There are two times intervals, Time Period 1 and Time Period 2. In each interval, a period limit and the fiscal year are specified.
• A period can be closed by selecting the period specifications. Authorization groups can also be assigned for
permitted posting periods. This means that during a month-end or year-end closing, some posting periods can be opened for
specific users only (Accountants). The authorization group has an effect only on Time Period 1.

System Demo – Open/Close Posting Periods
OB52 – Close Posting Periods in Subsidiary Ledgers

1. Enter OB52 in the Command field.
2. Click Enter.
3. Update the Pstng period variant (Company Code number) to manage the posting periods.
4. Populate the following fields to close AP & AR periods (Lines D and K):
1. From Per. 1
2. From Year
3. To Per. 1
4. To Year
5. From Per. 2
6. From Year
7. To Per. 2
8. To Year
5. Click the Save button.

Month-End Closing Activities - Assets, CO & Forex
• Month-End Closing tasks-Step2: Assets, Cost Objects and GL Adjusts and Forex Revaluation.
• Projects/WBS Element and AuC settlement execution to run the Depreciation.
• parallel ledger adjustments are performed by creating an accounting document (Local GAAPs)
• Execute the foreign currency revaluation for each Ledger and account type,
• Cost center and Profit center allocation, reclassification, distribution process can be performed,
• Close the posting period GL, AA, and Material accounts.
Task Description SAP Transaction Code Responsibility Course Material Reference
VAT Settlement Posting /TAXMARC/CP Accounting BO_12_LC9-Indirect Tax(TaxMarc)

Parallel Ledger adjustments “If Required” FB50L or ZBO_JOURNAL_UPLOAD Accounting BO_11_LC9-Direct Tax
WBS Settlement - Opex CJ88 Accounting BO_06_LC9-Controlling
AuC Settlement to Fixed Assets AIBU Accounting BO_05_LC9-Asset Accounting
Execute Depreciation AFAB Accounting BO_05_LC9-Asset Accounting
Forex Revalaution FAGL_FCV Accounting This Course
Cost Allocation Cycle KSV5/KSU5 Accounting BO_06_LC9-Controlling
Profit Center Allocation “If Required” FAGLGA35 Accounting BO_06_LC9-Controlling
Re-classification of PCs and Commodities’ using excel upload “If Required” ZBO_JOURNAL_UPLOAD Accounting BO_01_LC9-General Ledger
Close posting period for GL OB52 Accounting This Course
Close posting period for MM (only for productive plants) MMPV Accounting This Course

Month-End Closing Activities - Valuation Method
• The following specifications are made in the valuation method for foreign currency valuation:
• The valuation procedure to be used
• Lowest value principle
• Strict lowest value principle
• Always valuate
• Revalue only
• Reset
• How the exchange rate differences determined should be posted, for example, which document type
should be used
• The basis on which the exchange rate should be determined, for example, which exchange rate
type should be used
• Valuation area to determine the accounting
principle to be valuated (e.g., IFRS or local GAAP)

Month-End Closing Activities - Forex Revaluation
• The foreign currency revaluation process comprises the following functions:

A foreign currency valuation is performed for GL accounts that are maintained in foreign currency or have open transactions in
foreign currency as on the key date.
The purposes is to reflect the value of these GL accounts in local currency and the respective exchange difference gain and
losses (unrealized) for generating the financial statements.
SAP provides the functionality to calculate the foreign currency valuation and post the differences automatically.
• Enter Parameters
• The selection parameters for the items to be valuated are defined along with the posting details for valuation adjustment
documents and its subsequent automatic reversal, on the first day of the next month.
• Execution of FC Valuation Program

• Based on the defined parameters, the program determines also the exchange rate type, and valuates the items open
on the key date for each invoice reference or account/group using the exchange rate maintained for the exchange rate
type derived above.
• The program then posts the determined valuation differences in a summarized form to the relevant accounts for posting
the unrealized exchange gain/losses agianst an adjustment account and, if required, to the ledger group.
• At CIL, each GL account can have a separate set of adjustment and profit and loss account.

System Demo – Run Foreign Currency Valuation
FAGL_FCV – Execute Forex Revaluation

1. Enter FAGL_FCV in the Command field and Click Enter.
2. Enter the valuation criteria by updating the data under the General
Selections section.
3. Populate the following fields:
1. Company Code
2. Valuation Key Date to (end of month date)
3. Valuation Area
4. Chose the Posting Mode, first select the Test Run radio button.
After checked, select the Simulation Run radio button and Execute.
5. Select the Posting Parameters to determine automatically the

revaluation posting and reversal date.

System Demo – Run Foreign Currency Valuation
Select the items to be considered in the valuation process.

6. Click the Execute button to check the valuation values/postings.
7. Check the amounts calculated by the G/L

accounts considered in the revaluation process.
System Demo – Open/Close Posting Periods
OB52 – Close Posting Periods in Subsidiary Ledgers

1. Populate the following fields to close GL, AA and Material periods (Lines A and M):
1. From Per. 1
2. From Year
3. To Per. 1
4. To Year
5. From Per. 2
6. From Year
7. To Per. 2
8. To Year
2. Click the Save button.

System Demo – Open/Close Material Posting Periods
MMPV – Close Period

1. Complete the following fields:
The screen shows the
1. Company Code (From - To) period closed with a Log
2. Period of completion
processing
3. Fiscal Year
4. Select option Check and close period
“Select option Check period only if you want
to verify next posting period to be closed”.
2. Click the Execute button.

Month-End Closing Activities - Global Reporting
• Month-End Closing Global tasks-Step3: Reporting transactions for Global purposes.
SAP Transaction Country

Task Description Responsibility Course Material Reference
Code Specific
Verify EoM Postings from T1 - Trade Accruals & T1 - Open Trade MtM FBL3H/FAGLL03H Accounting BO_01_LC9-General Ledger
Reporting Balance Sheet F.01/S_ALR_87012284 Accounting BO_01_LC9-General Ledger
Reporting Ledger Comparison S_EB5_05000741 Accounting BO_11_LC9-Direct Tax
VAT Reporting /TAXMARC/CP Accounting BO_12_LC9-Indirect Tax(TaxMarc)
Verify and reconcile in BPC BPC Interface Accounting BPC course and documents
Management Reporting involves the execution of three types of reports:
G/L Account Line Item Browser Report Ledger Comparison Report Financial Statement Report
• Transaction Code: FBL3H • Transaction Code: S_ALR_87012284

• Transaction Code: S_EB5_05000741
• General Ledger account line items can be
reviewed with coding block related details. • Financial Statement report can be
• Ledgers can be compared in company
• FAGLL03H and FAGLB03 can also be reviewed in the company code currency
code currency with variances (optional).
used to extract GL items and/or balances with variances.

Month-End Closing Activities - Interface (SAP to BPC)
• Legal entities in SAP, are a part of Period-End closing activities. After all the pre-requisite closing tasks are completed
and closed, the disclosures are sent to the consolidation system for corporate group reporting.
• Transmission of reporting packages from legal entities to BPC are classified into three categories:
• Consolidated Group Reporting are generated from BPC, based on the data uploaded from S/4 HANA after period-close.
Intercompany Schedule Statutory Schedule Management Schedule
Involves transmission of Involves transmission of G/L Involves transmission of G/L

Intercompany transactions balances balances excluding IC

Accounting Document Posting – Transaction Types
• Transaction Types
• Transaction types are a method of further coding GL postings so that the information can be automatically loaded into BPC
• Transaction Types are currently used for Asset Transactions and the Nesta interface
• Country Specific
• Ukraine has a different Procurement/Asset Accounting solution. This requires Transaction Types to be added manually for
consolidation to BPC

Future Releases – Transaction Types
• Transaction Types
• Transaction types will be extended to other postings
• The purpose is to automate the creation of BPC schedules
• Postings will be made via upload journals

Future Releases – Transaction Types
• Relevant Scenarios
• Transaction types will be used for postings involving
• Investment Properties, • ECL on accounts receivables,
• Provisions,
• Financial Investments,
• Lease liabilities,
• Long Term Receivables, • Equity,
• Deferred Tax Assets, • Right of use (IFRS 16),
• Impairment losses on inventories, • Corporate income tax
Postings related to Asset Accounting will be automatically G/L postings must consider the Transaction Types field, either
updated, depending on the processes that´s being executed by standard SAP manual transactions or via excel file upload

Any Questions?

Lesson 3 - Year-End Closing procedures

Year-End Closing Flow
Year-End Closing procedures
• The year-end closing from a General Ledger perspective some process steps, which need to be executed in additional to the
normal month end closing activities.
• This is based on the company-specific financial calendar to control and monitor the interdependent steps across all relevant
modules, ledgers and interfaces and prepare the system and financial accounting for the new fiscal year.

Year-End Closing Activities – Reporting & Postings
• Year End Closing Reporting and Postings

• Once Period-End closing has been complete for the last period of the year, the Asset Accounting current fiscal year is closed.
• The Financial Accountant performs balances to carry forward for GL, AP, AR accounts.
• The Retained Earning balance should be updated with an aggregation of all Profit and Loss account balances.
• In case any adjustments are required in books after the financial year close is performed and after the financial/statutory
audit is finished, the Special posting period (13 to 16) can be opened for this postings, so they can be later tracked.
• The Tax accountant processes tax adjustments where applicable.
• Once all the adjustments are completed, the Finance Manager - Accounts closes the special posting period for the year.
• Once the Tax Accountant receives confirmation from the Accounting team, that the year end activities have been performed,
the Tax accountant runs tax reports to be reviewed by the Tax manager
Task Description SAP Transaction Code Responsibility
Maintain FI document number range FBN1 IBM - Batch Job N/A-Technical Team
Close Asset Fiscal year AJAB Accounting This Course
Carry Forward G/L balance & Review Retained earning account FAGLGVTR Accounting This Course
Year End - P&L Postings ZBO_YEC_POST Accounting This Course
CAPEX Project & Budget Carryfoward CJCF / CJCO Controlling This Course
Check total balance of the P&L accounts and Year End - balance reporting FAGLL03H / FAGLB03 Accounting BO_01_LC9-General Ledger
Reporting (Final Balance Sheet) F.01 / S_ALR_87012284 Accounting BO_01_LC9-General Ledger
Reporting Ledger Comparison S_EB5_05000741 Accounting BO_11_LC9-Direct Tax
Asset Year end Closing
• Assets Year end Closing
• At COFCO International, as part of Fiscal Year change process, the asset values from previous Fiscal Years
are carried forward cumulatively to the new Fiscal Year. After the Fiscal Year change, you can start posting to
assets using value dates in the new Fiscal Year. Also posting in the previous Fiscal Year can be continued in
parallel. There is no separate balance carry forward needed in asset accounting, the general Ledger balance
carry forward transaction of FI, helps transfer the asset accounting balance by default.
• The most current planned depreciation values are calculated automatically for the New Year after performing
the balance carry forward.

System Demo – Closing Asset Fiscal Year
AJAB – Close Fiscal Year – Asset Accounting

1. Enter AJAB in the Command field.
2. Click Enter.
3. Update the Company Code, Asset classes asset u. const. (note mandatory), and Fiscal
Year to be closed fields and press Enter.
4. Select the Test Run check box to verify the transaction. To make real-time updates, leave
this box unchecked.
5. Execute the transaction in background.

System Demo – Carry Forward Balances
• As a part of the Period-End closing process, this is an important step is to transfer the final balances of BS acc. to the new fiscal year.
FAGLGVTR – Carry Forward Balances
1. Enter FAGLGVTR in the Command field.
- This transaction must be carried out for both Ledgers (one at a time)
2. Click Enter.
3. Populate the fields and check box below:
1. Ledger
2. Company Code
3. Carry forward to fiscal year Use Change Layout option to include
additional column (as various currencies)

System Demo - CAPEX Project Budget Carry Forward
• Committed or Realized budget allocated to Projects/WBS in SAP, are not automatically transferred to next fiscal years.
• To continue using budget for projects that have not yet expired, it is necessary to perform some steps, as follows:
CJCF: Carry forward the Commitment The system will show the list of projects are being transferred
1. Select the project (or Project range) to the next fiscal year, along with the PR and PO numbers
2. Specify the carry forward fiscal year

3. Select the details list
4. Execute
This processes are

executed at Project
level (with all WBS
considered), and it´s
required only for
CAPEX Projects.

System Demo - CAPEX Project Budget Carry Forward
CJCO: Budget Carry forward

1. Select the project (or a Project range)
2. Specify sender fiscal year
3. Document date (last business day of the sender year)
4. Select the details list
5. Execute

Close/Opening Postings at Year End
• Closing & Opening Postings at Year End
• All GL cost/revenue accounts must have the year balance brought to zero to start the next year, as part of a Global COFCO
procedure.
• The balance is posted to a P&L account through a customized SAP program, which identifies the values of these GL
accounts by cost center, and automatically executes all the postings.
• The posting must be made for both Ledgers (0L and LG), within a special period (16), and using a specific document
type (M4) for easy identification of these posting using SAP Standard reports.
• Following these rules, it will be possible to view the Financial Statement with the correct GL account balances, at the
end of the year (period 01 to 12), as well as the balance sheet with the GL cost/revenue accounts balances zeroed in
the special period (16).

System Demo – Close/Opening Postings at Year End
ZBO_YEC_POST – Close/Opening Postings at Year End
1. Enter ZBO_YEC_POST in the Command field.
2. Click Enter.
3. Populate the following fields in the initial screen
1. Company Code
2. Click Execute
4. Populate the following parameters:

1. Chart Of accounts
2. G/L Account: from 41* to 89*
3. Company Code
4. Fiscal Year and Ledger
5. Posting Periods (01 to 16)

6. Account Selection = E
7. Test Run selection = X
8. Enter Accounts Tab to fill the required fields

Inserting the follow GL accounts, the system will automatically post:
• Step 1. Closing balances of P&L accounts are posted to Net profit
- P&L closing account » 3900000001
“ 1st step uses a system table to automatically post to 3900000001 ”
Db/Cr: P&L Accounts 9. Posting's tab : Enter the
Db/Cr: 3900000001 Specific doc. type dedicated
for Year end postings M4
• Enter the Posting Date as
• Step 2. Balances in the P&L closing acc. are posted to the Net
the last day of the current
profit - P&L settlement account » 3900000000
year
Db/Cr: 3900000001 • Enter the special Posting

Db/Cr: 3900000000 Period 16 to easily track
the year end postings later
• Step 3. Balances in the P&L settlement account must be
manually posted to the Equity - Retained earnings account » Parameters for Opening
Postings will be entered only to
avoid error messages during the
processing
09. Execute
Copyright firstInternational.
© 2019 COFCO as Test Run if
All rights the values are OK remove the "X" on
reserved 41
the Selections tab.
Close/Opening Postings at Year End (Manual Process) AMS Enhancement
• Step3. Total Balance in P&L closing accounts are posted to Retained earnings account: 3129100000 - Equity - Retained earnings
Db/Cr: 3129100000
Db/Cr: 3900000000 (or the final balance posted in both GL Accounts 3900000000 & 3900000001
To Run this step, preferably use the transaction ZBO_JOURNAL_UPLOAD or FB01 (FB01L specific Ledger)
• Use Document Type = SA
• Use Corporate Profit Center
• Set Posting Date to 01.01.202X
• Use Group or Functional currency to post this accounting document. (it must be decided by each legal entity).
Make sure that the balance of the account 3900000000 is zero after execution.

• The Processing Log will show all the P&L Accounts amount with balance in the current year
that were considered for the posting
• When the actual execution is performed (without the test option selected on the initial
screen), clicking on the button Display Log of the menu bar, it´s possible to view all GL
account documents posted by the transaction.
The total amount is shown in local currency (if it´s not equal to
USD, this currency will only appear by checking the SAP Reports
System Demo – Checking Year End Postings - Reporting
• The report FAGLL03H - G/L Line Items Browser (G/L View) is used to check
whether the total balance of the P&L accounts interval is zero, after the execution of
ZBO_YEC_POST.
• The field Type “Select Closing/Opening Postings at Year End” needs to be selected

System Demo – Checking Year End Postings - Reporting
• The report S_ALR_87012284 - Financial Statements it is used to extract the annual financial statement by comparing the periods 01-12 with the
values of P&L accounts kept, and period 01-16, where the total balance of the P&L account was brought to Zero.

Lesson Summary
Now that you have completed this lesson, you should be able to:
‒ Identify the process to be followed for the month-end closing
‒ List the implementation considerations of Period-End closing
‒ Identify the aspects of goods receipt (GR) / invoice receipt (IR) clearing
‒ Examine the uses of foreign currency revaluation
‒ Explain the vendor and customer reconciliation accounts
‒ Recognize the stages involved in the year-end closing
‒ Recall how to collect report packages

Any Questions?

P1 - CH / FR / RO / HU / BG
Lesson 4 - Country Specific Functions

• Lesson 4: Country Specific Functions P1 - CH / FR / RO / HU / BG

Month-End Closing Activities - Country Specific Reports
Period-End-Closing - Country Specifics
• Month-End Closing Local tasks-Step4: Reporting transactions for Country specific processes and local requirements.
Task Description SAP Transaction Code Responsibility Country Specific Course Material Reference
Translation Balances to Local Currency for CH Statutory Req ZBOTRANSLOCLDGR Accounting CRSA This Course
Reporting - France FEC Statutory Reporting File FAGL_FR_03 / FTWP/ FTW1A / FTW1 Accounting France This Course
Account Card for Misc Operations /CEECV/ROFI01 Accounting Romania This Course
General Ledger with Corresp. Accs - Carte Mare /CEECV/ROFI02 Accounting Romania This Course
Month-End Postings for EHP4 /CEECV/ROFI03 Accounting Romania This Course
Cash Journal /CEECV/ROFI06 Accounting Romania This Course
Document Journal /CEECV/ROFI14 Accounting Romania This Course
Inventory Register - Romania /CEECV/ROFI13 Accounting Romania This Course
Trial Balance at profit center level /CEECV/ROFI16 Accounting Romania This Course
Advance Return for Tax on Sales/Purchases /CEECV/ROFI10 Accounting Romania This Course
Advance Return for VAT - print (XML) /CEECV/ROFI11_XML Accounting Romania This Course
VIES-RO 390: VAT Identif. Ex. (XML) /CEECV/ROFI_VIES_XML Accounting Romania This Course
VIES-RO 394: VAT Identif. Exchange /CEECV/ROFI_VIES394 Accounting Romania This Course
Add List of Open Item Invoices for VAT return S_P00_07000189 Accounting Hungary This Course
Advance Return for Tax on Sales/Purchases S_ALR_87009895 Accounting Hungary This Course
Payment Medium International - DME File download S_ALR_87012401 Accounting Hungary This Course
Domestic Sales and Purchases List for Hungary RFHUDSP / CG3Y Accounting Hungary This Course
EU Sales and Purchases List for Hungary RFEULIST Accounting Hungary This Course
Value-added Tax Return (Bulgaria) /CEECV/BGFI_VAT Accounting Bulgaria This Course
VIES BG: VAT Identification Exchange /N/BGLOCS/FI_VIES Accounting Bulgaria This Course
Year-End Closing Report - CRSA
Period-End-Closing - Country Specifics P1 CH
• Year end closing procedure is setup to support CRSA statutory requirements translating balances to Local Currency:
• This section will explore the following local report:
• Year end Closing - Translation Balance Report:
• ZBOTRANSLOCLDGR: Translation of Balances to Local Currency for Swiss Statutory Req
• Supplementary transactions:
• OB08 - Currency Exchange Rates
• SM30 - ZBO_GLACC_MAP table - GL acc mapping for displaying translational difference

System Demo - Translation of Balances to Local Currency
P1 CH
ZBOTRANSLOCLDGR - Translation of Balances to Local Currency Use your variant screens previously created
1. Enter T-Code in the Command field.

2. Populate the following General fields:
1. G/L Account = 1000000000 to 2999999999
2. Company Code = 8911
3. Translation Diff GL (Gain) = 1134000000
4. Translation Diff GL (loss) = 6118209991
5. Profit Center for Trans Diff = 310681XLO
6. Date of FX Rate for B/S Acc = 31.12.2021
7. Posting period = 13
8. Cost Center for Transl Diff = 310681XLOX
9. WBS for Translation Diff = OBL/8911.01.00001
10. Ledger = LG
3. Execute in test mode to see the results
4. Remove the test indicator and Execute The translated amounts will be posted in the GL Accounts
previously indicated in the mapping table
ZBO_GLACC_MAP
System Demo - Translation of Balances to Local Currency
P1 CH
ZBOTRANSLOCLDGR - Translation of Balances to Local Currency
When executing the report, the system will show the values in Local and Functional currencies, as well as the values to be
translated already calculated as per GL Accounts
Download to Excel:
Right click on any
row » Spreadsheet
OB08 - Currency Exchange Rates
Ensure that you have entered the average exchange

rate for currency translation.This must be done under
the Exchange rate ZAVG, on the last day of the year,
considering USD » CHF.

Month-End Closing and VAT Reports - France
Period-End-Closing - Country Specifics P1 FR
• VAT reports and Month end closing procedures are setup to support France local requirements:
• This section will explore the following legal reports:
• Month end Closing – VAT reports:
• Previous steps to prepare the VAT Reports extraction:

• FAGL_FR_03 / FAGLB03
• FTWP
• FTW1A: Data Retention Tool: Extract Data

• FTWY - Data File View: DART: FI New G/L Transaction Data for FEC

Process Details & Previous Steps for FEC Statutory Report
P1 FR
All the necessary steps must be followed in order to generate and extract the correct FEC Statutory Report

P1 FR
1st step: Opening Posting France - Run Program RFOPENPOSTING_FR (by Tcode SE38) or Tcode FAGL_FR_03
FAGL_FR_03 - Report RFOPENPOSTING_FR

1. Enter FAGL_FR_03 in the Command field.
1. Chart Of Accounts
2. Company Code
3. Fiscal Year
4. Ledger = LG
3.Insert Balance Sheet Account- Opening using Accounts Tab
4.Populate the Posting details within Postings Tab

P1 FR
1st step: Opening Posting France -

Compare entries with Tcode FAGLB03

P1 FR
2nd step: Congealing of data in DART - Settings for data extraction with Tcode FTWP
FTWP - Data Retention

1. Enter FTWP in the Command field.
2. Select all the indicated fields.
3. Save your action

FEC Statutory Reporting File - FR
P1 FR
2nd step: Data extraction FTW1A – Data Retention Tool: Extract Data
1. Enter FTW1A in the Command field.
1. Company Code
2. Fiscal Year
3. Posting Period
4. Ledger (Local Ledger LG)
5. Language Key.
3. Select all the Transaction Data.
4. Select the button “Select transaction dependent”
5. Populate the following Data File fields:
1. Data File Name
2. Directory Set
3. Description
4. Select Compress data and Calculate data checksums
6. Execute
P1 FR
Data Retention Tool: Extract Data - Check the result of the execution Log and the file creation
The Application server address where

the file previously saved will be shown
3rd step: Generate FEC FTWY – Data File View: DART: FI New G/L
Transaction Data for FEC
1. Enter FTWY in the Command field.
1. Data View: <2FR_FI01> on the Initial Screen
2. Execute
3. Populate the following fields of file selection nscreen:
1. Source Extract:
2. Directory Set:
3. Company Code:
4. Data File Name:
5. Directory Set:
6. Description:
7. Check radio Button: French File Format
8. Output Options: Display/Print Execute
4. Execute

Data File View: DART - Check the content of file generated to be downloaded

Download FEC File generated in S/4 - through the Fiori App Global S4 File Download
1. Access the Fiori Launchpad > Select the app “Global S4 File Download”
2. On the headerof the app select the directory,or directly select “Go”
3. On theDirectory Selectthearrow“>”
4. Select the file that you want to download, and press “Download”

Month-End Closing and VAT Reports - Romania
Period-End-Closing - Country Specifics P1 RO
• VAT reports and Month end closing procedures are setup to support RO local requirements:
• Month end Closing reports:
• /CEECV/ROFI01: Account Card for Misc Operations

• /CEECV/ROFI02: General Ledger with Corresp. Accs - Carte Mare
• /CEECV/ROFI03: Month-End Postings for EHP4
• /CEECV/ROFI06: Cash Journal
• /CEECV/ROFI14: Document Journal
• /CEECV/ROFI13: Inventory Register - Romania
• /CEECV/ROFI16: Trial Balance at profit center level
• VAT reports:
• /CEECV/ROFI10: VAT sales and purchase journal

• /CEECV/ROFI_VIES394 - VIES-RO 394: VAT Identif. Exchange
• /CEECV/ROFI_VIES_XML - VIES-RO 390: VAT Identif. Ex. (XML)
• /CEECV/ROFI11_XML: Advance Return for VAT - print (XML)

System Demo - Account Card for Misc Operations
/CEECV/ROFI01 - Account Card for Misc Operations.

1. Enter /CEECV/ROFI01 in the Command field and press Enter.
1. Company Code
2. Fiscal Year and Fiscal Periods
3. Ledger
4. Fiscal year variant
5. GL Account
6. Select options on:
• Further selection
• Function
• Output control
You can use the saved variant screen: V1_RO

System Demo - Account Card for Misc Operations
Check the data extracted and the totals by GL Account:

System Demo - General Ledger with Corresp. Accs - Carte Mare
/CEECV/ROFI02 - General Ledger with Corresp. Accs.

1. Company Code
3. Ledger
4. Fiscal year variant
5. GL Account
• Output control
• Details control

System Demo - General Ledger with Corresp. Accs - Carte Mare
Check the data extracted and the totals by GL Account:

System Demo - Month-End Postings for EHP4
/CEECV/ROFI03 - Month-End Postings for EHP4

1. Chart of Accounts
2. Company Code
3. Fiscal Year
4. Ledger
5. Tab Selections
6. Tab Accounts
7. Tab Postings

System Demo - Month-End Postings for EHP4
Check the period end closing postings, which will bring all the P&L Accounts to zero amount:

System Demo - Cash Journal
/CEECV/ROFI06 – Cash Journal

2. GL Accounts
3. Company Code
4. Ledger
5. Key dates
• Transaction Figures
• Extra Parameters
Click the Execute button.

System Demo - Cash Journal
Check the cash journal data by GL Account

System Demo - Document Journal
/CEECV/ROFI14 – Document Journal

1. Company Code
2. Document Number
3. Fiscal Year
4. Ledger
5. Posting Date
• Further Selection
• Output Control

System Demo - Document Journal
Check the document journal report at line items level in the correct format columns

System Demo - Inventory Register - Romania
/CEECV/ROFI13 – Inventory Register - Romania

2. Company Code
3. Ledger
4. Fiscal Year
5. Posting Periods
• Valuation/Revaluation options
• Inventory Register Lever

System Demo - Inventory Register - Romania
Check the inventory data extracted:

System Demo - Trial Balance at profit center level
/CEECV/ROFI16 – Trial Balance at profit center level

1. Company Code
2. Fiscal Year
3. Ledger
4. Period From-To
5. Other required fields (if needed)

System Demo - Trial Balance at profit center level
Check the total amounts by GL Account:

System Demo - VAT sales and purchase journal
/CEECV/ROFI10 - Advance Return for Tax on Sales/Purch.

1. Company Code
3. Select:
• Output tax
• Read address data
• Output tax Line Items and totals
You can use the saved variant screen: V1_RO_ADVANCE

System Demo - VAT sales and purchase journal
Check the data extracted and the totals by Tax code:

System Demo - VAT Identif. Exchange - VIES-RO 394
/CEECV/ROFI_VIES394 - VIES-RO 394: VAT Identif.

Exchange
1. Enter /CEECV/ROFI_VIES394 in the Command field
and press Enter.
1. Company Code
3. Posting Date and Reporting month
4. Tax return country = RO
5. Additional parameters (various)
6. Fiscal Representative fields (various)

System Demo - VAT Identif. Exchange - VIES-RO 394
Check the extracted data :

System Demo - VAT Identif. Ex. (XML). - VIES-RO 390
/CEECV/ROFI_VIES_XML - VIES-RO 390: VAT Identif. Ex.

(XML).
1. Company Code
3. Posting Date and Reporting month
4. Tax return country = RO
5. Tax on Sales/purchase code
6. Additional parameters (various)
7. Output Control

System Demo - VAT Identif. Ex. (XML). - VIES-RO 390
Check the data extracted:

System Demo - Advance Return for VAT - print (XML).
/CEECV/ROFI11_XML - Advance Return for VAT - print

(XML) .
1. Run Date and Additional run ID
2. Company Code
3. Prorate
4. House Bank and bank ID
5. Ledger
6. XML Output Parameters
7. Output Control
You can use the saved variant screen:

V1_RO

System Demo - Advance Return for VAT - print (XML).
Check the data extracted and file generated.

Month-End Closing and VAT Reports - Hungary
Period-End-Closing - Country Specifics P1 HU
• VAT reports and Month end closing procedures are setup to support HU local requirements:
• Month end Closing & VAT reports:
• S_P00_07000189: Add List of Open Item Invoices for VAT return

• S_ALR_87009895: Advance Return for Tax on Sales/Purchases
• S_ALR_87012401: Payment Medium International - DME File download
• RFHUDSP: Domestic Sales and Purchases List for Hungary
• CG3Y - Download file generated by RFHUDSP program.
• RFEULIST: EU Sales and Purchases List for Hungary

System Demo - Add List of Open Item Invoices for VAT return
S_P00_07000189 - Add List of Open Item Invoices for VAT return

1. Enter S_P00_07000189 in the Command field and press Enter.
1. Company Code
2. Open Items at key date
3. Fiscal Year
4. Posting date
You can use the saved variant screen

System Demo - Add List of Open Item Invoices for VAT return
Check the list of open items invoices relevant for VAT return :

System Demo - Advance Return for Tax on Sales/Purchases
S_ALR_87009895 – Advance Return for Tax on Sales/Purchases

1. Enter S_ALR_87009895 in the Command field and press Enter.
1. Company code
2. Year
3. Posting Date
4. Select:
• Further Selections
• Output control
• Output List
• Posting Parameters
- DME file: select Create DME File / Format Tree: FIHU_VAT_2065
- Add. Parameters: Reporting VAT ID: 25019146-2-44
- File Name: /usr/sap/interface/HU_VAT_Reports/SPJ_HU.xml

System Demo - Advance Return for Tax on Sales/Purchases
Check data generated in the selected period:

System Demo - Payment Medium International - Load
S_ALR_87012401 – Payment Medium International - Load

1. Enter S_ALR_87012401 in the Command field and press Enter.
1. Source file: /usr/sap/interface/HU_VAT_Reports/SPJ_HU.xml
2. File type: **
3. Select: Copy source file
4. Target file - Subdirectory (hard disk): your location
5. Target file: SPJ_HU.xml
6. Select: Manual Entry of Code Page
7. Target Code Page: 4110

System Demo - Payment Medium International - Load
Download the Tax Authority DME File:

System Demo - Domestic Sales and Purchases List for Hungary
RFHUDSP – Domestic Sales and Purchases List for Hungary

1. Enter RFHUDSP in the Command field and press Enter.
1. Select
2. Company code (1967)
3. Radio button - VAT Performance Date Selection: Posting Date /
Document Date / Tax Reporting Date
4. Document Date
5. XML Year Format (2020)
6. Declaration Period (01.07.2020 -31.07.2020)
7. Reporting VAT ID (25019146-2-44)
8. Download on Application Server
9. Logical file (HU_VAT_REPORTS_FILE)

Check sales and purchase documents and total:

RFHUDSP - Domestic Sales and Purchases List for Hungary
Download File using SAP transaction “CG3Y - Download file”

1. Enter CG3Y in the Command field and press Enter.
1. Source file on application server
2. Target file on front end
3. Transfer format for data
3. Save the file to be sent to Local Fiscal Authorities

System Demo - UE Sales and Purchases List for Hungary
RFEULIST - EU Sales and Purchases List

1. Enter RFEULIST in the Command field and press Enter.
3. For Further Selections:
1. Insert Reporting Month/Year
2. All Necessary fields selection
4. Determine the File parameters:
1. Tree type
2. Format tree
3. Id of Declaration
4. File names

System Demo - UE Sales and Purchases List for Hungary
Check sales and purchase documents and total:

Month-End Closing and VAT Reports - Bulgaria
Period-End-Closing - Country Specifics P1 BG
• VAT reports and Month end closing procedures are setup to support BG local requirements:
• Month end Closing & VAT reports:
• /CEECV/BGFI_VAT : Value-added Tax Return (Bulgaria)

• /N/BGLOCS/FI_VIES : VIES BG: VAT Identification Exchange

System Demo - Value-added Tax Return (Bulgaria)
/CEECV/BGFI_VAT - Value-added Tax Return (Bulgaria)

1. Enter /CEECV/BGFI_VAT in the Command field
and press Enter.
2. Fiscal Year and Posting date
1. Insert Tax on Sales/purchase codes
1. PDF Form and Output Files

System Demo - Value-added Tax Return (Bulgaria)
Check sales and purchase documents and total, selecting

the Sales or Purchases Journals, using the left panel:

System Demo - VIES BG: VAT Identification Exchange
/N/BGLOCS/FI_VIES - VAT Identification Exchange

1. Enter /N/BGLOCS/FI_VIES in the Command field and press Enter.
3. Posting date
1. Output Tax codes
1. Fill all required fields on
Output Control tab

System Demo - VIES BG: VAT Identification Exchange
Check the header data about company and responsible

person details
Check the document lines and VAT data extracted by the
Report

Any Questions?

P1 PT
Lesson 5 - Closing Cockpit - PT


Lesson Objectives
Closing Cockpit P1 PT
Upon completion of this lesson, you will be able to:

‒ Summarize the importance of the financial Closing Cockpit
‒ Identify the organizational hierarchies within the closing process
‒ Define a task in the Period-End closing process
‒ List the different task groups
‒ Recognize the additional features of Closing Cockpit

Financial Closing Cockpit
• SAP S/4HANA Financial Closing Cockpit supports in planning, executing, monitoring, and analyzing financial closing tasks
for the entities of corporate groups.
• Closing Cockpit is used:

• In activities that recur periodically
• For multiple responsible agents involved
• When the activities are performed within a process that has a fixed chronological sequence or is determined by
dependencies
• When the activities need to be supported by a shared, uniform interface for everyone involved
• When the status of all periodic activities need to be documented and made transparent and available for everyone
involved

Financial Closing Cockpit
• CIL needs to run Closing Cockpit for Period-End closing, based on a plan which helps in understanding the existing closing
process from start to end.
• This involves:
• Tasks to be performed
• The order of performing the tasks
• Who owns the task
• Who executes the task
• Who reviews and approves the results after the task has been completed
• How long the task takes to be completed (run time)
• The post-close audit requirements

Financial Closing Cockpit (continued)

Authorization in Closing Cockpit
• To set-up Closing Cockpit, all required steps must be identified in a task list reflecting the organizational hierarchy and the
dependent closing process step sequence must be predefined to enter the flow definition in the template.
• The task defines the activities that users can perform and analyzes execution results.
• CIL can maintain authorization control for users at the application, task group, template, task list, organizational unit, and
task level.
• The authorization checks at the application, template, task list, and task group level are mandatory; the authorization checks
at the organizational unit level and at the task level are optional.
• The system checks user authorization top-down. The system grants authorization to perform an activity only when the
authorization to perform the preceding higher-level activities are granted.

Detailed Authorization Check Logic
• As the figure shows, to have the authorization to perform an activity on an organizational unit, the user must have the
corresponding authorization at the template or task list level.

Organizational Hierarchies for the Closing Process
• Organizational hierarchies are used to systematically organize the closing process. This helps avoid applying identical
process steps to each of the independent accounting units of the same type.
• SAP delivers the following organizational levels:
• Controlling Area
• Company Code
• Plant
• Controlling Area/Company Code
• Controlling Area/Plant
• Company Code/Plant
• Controlling Area/Company Code/Plant

What is a Task?
• A Task is created to identify the activities that need to be performed as part of the overall closing process in a
template.
• This allows users of the Financial Closing Cockpit application to navigate to the required activities from the central
interface.
• In the task, Global IDs have to be maintained to specify the tasks whose status need to be monitored.
• The Global ID Monitor can be used to display the tasks that have been assigned to a global ID.
• The global ID is useful for tracking the status of the tasks that have been assigned to different organizational units.
• With the Global ID Monitor, these tasks can be monitored from a single access point rather than having to open
each task list to check.

Types of Tasks
The Closing Cockpit at CIL has the following types of tasks:
Programs with program variants

Transactions Notes
(background processing)
Standard programs are available for
processing activities in the Use notes to simplify complex
background. If these programs are processes. For example, you can list
included in the task list template with Start online transactions manually the necessary organizational
corresponding parameters (that is, from the task list and go directly preliminary activities that cannot be
with a variant), you can start from the Financial Closing Cockpit portrayed in the system, as a note.
background processing directly from to the relevant application Once included in the task list, notes
the Financial Closing Cockpit. Without transaction. cannot be changed because they are
a program variant, you can start and not linked to a transaction or a
process the report in the task list of program. Notes serve as reminders.
the Financial Closing Cockpit.

Task Groups
• A task group is a special template that allows folders and tasks to be assigned to ordinary templates . A folder or task contains
fields, such as its description, whose values you specify when creating or editing the folder or task. During the task group
assignment, all the field values are copied to the template. Multiple task groups can be assigned to a template.
• The users will only see their own activities and

transactions.
• Only the manager who has created the task list will be
able to see all the activities and transactions within it.
• If the line manager is authorized, he can also perform
the task.
• Tasks can be delegated from one user to another.
However, while assigning tasks, it must be ensured
that the user is authorized to perform the task.

Additional Features of Closing Cockpit
Template A template is used to structure the individual steps of a process. The relevant activities are
accessible in tasks that are executed online or in background processing.
Exporting and Importing Templates With this process, CIL can export and import folders and tasks in templates in the Comma
Separated Values (CSV) file format. This allows the templates to be edited outside the SAP
system before importing the changes back into the system. This allows the creation, change,
and deletion of multiple folders and tasks in a template, all at once.
Defining Dependencies As required by the organizational structure, some tasks might need to be processed in a certain
order. To meet this requirement, business or system-related dependencies can be defined for
these tasks.
Sending Email Notifications You can configure the system to send email notifications to the responsible agent of a task list
and the processor of a task when the conditions for triggering a notification scenario are met. A
notification scenario describes the circumstance in which email notifications should be sent.
Task List Related When a task list is released, an email can be sent to the responsible agents and the
processors of the tasks in the list, to inform them that they have been assigned tasks.
Prerequisite Task Restarted When a prerequisite task for a successive task is restarted, an email can be sent to the
responsible agent and the processor of the successive task to inform them that they might
need to restart their task.

Notification Scenarios in SAP
Task Error or Cancelled When a task has an error or is cancelled during execution, an email can be sent to the
responsible agent and the processor of the task to inform them that they need to fix the error.
Planned End Time of Task When the planned end time of a task is approaching, an email can be sent to the
Approaching responsible agent and the processor of the task to inform them that they need to complete the
task. By default, the system sends email notifications for this scenario 24 hours before the
planned end time of a task, at an interval of 8 hours.
Creating and Releasing Task Lists To perform activities included in a task list, you need to specify variant values. You can define
the structured process flow in a generic template and then create a task list with specific
parameter values. The task list generated from the template automatically updates the time-
related program parameters of the selection variants when you enter the corresponding header
information for the task list.
Cross Template Monitor After assigning tasks in a task group to templates and then creating task lists from the
templates, you can use the Cross Template Monitor to display the status of these tasks in the
task lists. In this way, you can monitor these tasks from a single access point rather than
having to open each task list to check.

Lesson Summary
Now that you have completed this lesson, you should be able to:
‒ Summarize the importance of the financial Closing Cockpit
‒ Identify the organizational hierarchies within the closing process
‒ Define a task in the Period-End closing process
‒ List the different task groups
‒ Recognize the additional features of Closing Cockpit

Any Questions?

Lesson 6 - Module Summary

Course Summary
Financial Close
Now that you have completed this course, you should be able to:
‒ Describe the process of Closing Cockpit (only for PT Central Team)
‒ Explain the various steps involved in the Local Period-End Closing
‒ Month end Closing activities according to Global procedures
‒ Month end Closing for Country specific local requirements
‒ Year end Closing

Congratulations !s
Thank you for your

time and participation.

BO - 08 - LC9 - V4 Financial Close Updated 2022

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BO_08_LC9_V4

Copyright © 2019 COFCO International. All rights reserved 1

Version Date Full Name Role Action

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Upon completion of this course, you will be able to:

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- COFCO International will use the New Finance organization

- SAP allows to perform ledger-wise closing by assigning different

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Upon completion of this lesson, you will be able to:

Copyright © 2019 COFCO International. All rights reserved 12

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• Month-End Closing tasks-Step1: Bank accounts, customers and vendors.

Task Description SAP Transaction Code Responsibility Course Material Reference

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OB52 – Close Posting Periods in Subsidiary Ledgers

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Task Description SAP Transaction Code Responsibility Course Material Reference

VAT Settlement Posting /TAXMARC/CP Accounting BO_12_LC9-Indirect Tax(TaxMarc)

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• The foreign currency revaluation process comprises the following functions:

• Execution of FC Valuation Program

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FAGL_FCV – Execute Forex Revaluation

5. Select the Posting Parameters to determine automatically the

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Select the items to be considered in the valuation process.

7. Check the amounts calculated by the G/L

OB52 – Close Posting Periods in Subsidiary Ledgers

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MMPV – Close Period

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• Month-End Closing Global tasks-Step3: Reporting transactions for Global purposes.

SAP Transaction Country

Management Reporting involves the execution of three types of reports:

• Transaction Code: FBL3H • Transaction Code: S_ALR_87012284

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Intercompany Schedule Statutory Schedule Management Schedule

Involves transmission of Involves transmission of G/L Involves transmission of G/L

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• Year End Closing Reporting and Postings

Task Description SAP Transaction Code Responsibility

• Assets Year end Closing

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AJAB – Close Fiscal Year – Asset Accounting

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2. Specify the carry forward fiscal year