RANACO EDUCATION & TRAINING INSTITUTE

CHAPTER 3

DEVELOPING THE EVENT SITE

3.1 Site Selection & Inspection

3.2 Designing the Site Plan
3.3 Accessibility Issues
3.4 Permits & Permission

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

LESSON OUTCOME

By the end of this chapter, student will be able to

• Serve the site visit according to site plan, accessibility

issues, permits and permission.

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

Introduction

Outline check
1. Site Selection & Inspection
2. Designing the Site Plan
3. Accessibility Issues
4. Permits & Permissions

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

1. Site Selection & Inspection

1.1 Establish Event Specifications

 Amenities
 Capacity
 Catering
 Equipment
 Location

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

1. Site Selection & Inspection

1.2 Develop Selection Criteria

 Financial consideration

1.3 Unique Venues

 Disabilities Act
 Sleeping Rooms

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

1. Site Selection & Inspection

1.4 Structural & Environmental Impact

 Regulations
 Safety & Security
 Medical Assistance/First Aid

1.5 Site Inspection Strategies

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

2. Designing the Site Plan

2.1 Identify Spatial Requirements

2.2 Understand Proximity Issues
2.3 Storage Considerations
2.4 Accurate Diagrams
2.5 Verification, Viability, & Versatility
2.6 Traffic Flow
2.7 Thinking Outside the Box

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

3. Accessibility Issues

3.1 ADA Compliance

• The Americans with Disabilities Act of 1990 is a law that was
enacted by the U.S. Congress in 1990. It was signed into law
on July 26, 1990, by President George H. W. Bush, and later
amended with changes effective January 1, 2009.[3]
• The ADA is a wide-ranging civil rights law that prohibits, under
certain circumstances, discrimination based on disability. It
affords similar protections against discrimination to
Americans with disabilities as the Civil Rights Act of 1964

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

3. Accessibility Issues

3.2 Sense & Sensitivity

3.3 Look at the Logistics

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

4. Permits & Permissions

4.1 Licenses & Permits

4.2 Occupancy Issues
4.3 Safety & Sanitation Codes
4.4 Documentation Strategies

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

QUESTION

1. In order to design the site plan, we must

A. Identify prospective vendors, contract vendors and develop
final production schedule
B. Prepare and distribute surveys, collect data
C. Collect ideas from similar events, brainstorm with key
informants and vendors
D. Collect and analyze three years of event history or review
comparable events

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

2. Which of the following is NOT normally part of an event

specifications?
A. Event name
B. Safety and security plan
C. Event evaluation report
D. Proposed attendee profile

3. Undertaking an environment check of the venue after an

event involves
A. Make sure all equipment is remove
B. Make sure that litter is collected
C. Repairing fences and gates around the venue
D. Returning the venue to its pre event condition in so far as
possible
HEM 264 – HOSPITALITY EVENT
MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

4. ADA Compliance is stand for

A. The British with Disabilities Act of 1991
B. The Americans with Disabilities Act of 1991
C. The Americans with Disabilities Act of 1990
D. The World with Disabilities Act of 1990

5. The event should be insurance to cover all possible

contingencies which included this elements except:
A. Public and personal liabilities
B. Theft
C. Safety
D. Fee of lawyer

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

6. Designing the site plan, the event coordinator must thinking

outside the box. What it means
i. is to think differently,
ii. is to think unconventionally
iii. is to think from a new perspective
iv. is to think conventionally

A. ii & iv
B. i, iii & iv
C. iii & iv
D. ii,iii & iv

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

7. A special event is one that is held routinely within a

community
A. True
B. False

8. The day delegate rate is

A. The price charged by the venue for a one day event
B. The price charged for one delegate for use of a venue and all
meals
C. The expected profit from each delegate for each day of
attendance
D. The charge for use of one room at the venue for a day

HEM 264 – HOSPITALITY EVENT

MANAGEMENT
 RANACO EDUCATION & TRAINING INSTITUTE

9. The Ancient Olympic Games took place in

A. Rome
B. Greece
C. Egypt
D. Israel

10. The FIFA Football World Cup is

A. A community event
B. An organizational event
C. A regional event
D. A mega event

HEM 264 – HOSPITALITY EVENT

MANAGEMENT