COMMUNICATION SKILLS

Chapter-2 Various methods of

communication
Methods of communication

1. Verbal 2. Non verbal 3. Visual

 Verbal communication
• Verbal Communication involves sharing of
information using the words. These words may
be written or spoken.

Types of Verbal communication

• Oral or spoken communication .
• Written communication.
 Oral or Spoken Communication

 The process of expressing information or ideas through spoken words

is known as Oral Communication.

 The most significant advantage of oral communication is that it

provides immediate feedback and clarification.
Factors that determine the effectiveness of
an oral communication
• Pace: How fast or slow you speak.
• Clarity in Pronunciation: Speaking words clearly.
• Volume/ Pitch: How loud or soft you speak.
• Choice of words: Choosing the appropriate words.
• Fluency: Ability to speak with accuracy in a language.
• Length of Communication: The conversation should
be simple short and to the point.
 Advantages of Oral Communication

• Helps in building relationships.

• Encourages involvement in team work.
• Provides prompt feedback.
• It is cost efficient.
• Preferred mode communication for confidential matters.
 DISADVANTAGES OF ORAL COMMUNICATION

 In this form of communication, emotions are visible and

hence can lead to miscommunication
 It has no legal validity
 It does not provide a permanent record and the message can
easily be forgotten.
 It may be difficult for certain people to understand speech
due to various accents and pace used in oral communication.
 This form of communication is not suitable for lengthy
messages.
 Written Communication

Writing letters SMS

E-mail Books and News Papers

It involves sending messages in the form of written words to

convey information
ADVANTAGES OF WRITTEN COMMUNICATION

 Written communication allows the sender to

thoughtfully draft clear and comprehensive
message.

 Written content has legal validity.

 It is a suitable mode of communication for lengthy

message
 DISADVANTAGES OF WRITTEN COMMUNICATION

 Written communication requires time for drafting

the message.

 Written communication may involve postage cost.

 Written message causes delay in feedback and

consequently decision making.
 NON-VERBAL COMMUNICATION
• Non verbal communication is the message we
send to others without using any words.
Different elements of Non Verbal
Communication
 ADVANTAGES OF NON-VERBAL
COMMUNICATION
 Non-verbal communication complements a
verbal message.

 Physical gestures greatly help

handicapped people, especially deaf
people
 DISADVANTAGES OF NON-VERBAL
COMMUNICATION

 It is difficult to analyze a non-verbal message,

thus leaving a greater possibility of distortion
of information.

 In non-verbal communication, long

conversation and necessary
explanations are not possible.
Visual Communication
 Visual Communication
 Any verbal or non-verbal communication utilizing
the sense of sight is known as Visual
Communication.

 Graphs, charts, maps,presentations,projectors, smart

boards ,models etc.
Advantages of Visual Communication

 Visual aids like graphs, diagrams, models

etc., make oral communication more
meaningful.

 Use of visual aids makes complex data easy

to comprehend.

 Visual aids make the communication more

interesting
Disadvantages of visual communication

 Some of the aids used in visual method of

communication are costly.

 Sometimes visual presentation of information

becomes complex.

 Sometimes visual techniques take much time to

communicate.