INSTITUTIONAL PLANNING

GROUP WORK

Mona Sedwal
NIEPA, New Delhi
 WHAT IS AN INSTITUTION
 Is an organisation founded for educational,
professional and social purposes

 Having a purpose

 Devoted to the promotion of a particular cause or

program

 Here we are concerned with the cause of

educational development for the society
 WHAT IS PLANNING

 Planning means looking ahead and chalking out future

courses of action to be followed. 

 Planningbridges the gap between where we are to, where

we want to go.

 Inorder to achieve the present and future Goals also the

Institutions have plans.

 An Institutional Development plan is a road map that sets

out the changes an institution needs to make to improve
the level of student achievement, and shows how and when
these changes will be made
 GROUP WORK
DISCUSSION POINTS
 INSTITUTIONAL PLANNING

 Institutional
planning is a systematic programme
of development and improvement.

 Itis prepared by the educational institution on the

basis of its felt needs and the resources available
or likely to be available.

 Most importantly with a view to have a

continuous improvement of the institution. 
 INSTITUTIONAL PLANNING
 Itis an activity to keep the institution to continuously grow
and achieve

 While making institutional planning it is not necessary every

time to generate a charter of demands ( both monetary and
materialistic)

 But it is an activity to bind all the staff members in activities

which can lead to the development of the institution and thus
to development of the staff members serving the institution

 The institutional planning places great importance on (a) time

(b) talent (c) staff (d) available resources
 INSTITUTIONAL PLANNING
 Itis an activity to keep the institution to continuously grow
and achieve

 While making institutional planning it is not necessary every

time to generate a charter of demands ( both monetary and
materialistic)

 But it is an activity to bind all the staff members in activities

which can lead to the development of the institution and thus
to development of the staff members serving the institution

 The institutional planning places great importance on (a) time

(b) talent (c) staff (d) available resources
 INSTITUTIONAL PLANNING
 It allows the staff/faculty members to introspect and
think of new ideas which can improve the functioning of
the institution

 It can be any area related to academic development,

governance, creating learning opportunities, developing
researches, training programmes and any activity which
enables to achieve the objectives of the institution

 Creating and generating work culture, teams,

collaboration and cooperation within the institution
 INSTITUTIONAL PLANNING
 These plans can be of (a) short duration (b) long duration

 The activities can be planned and responsibilities can be

assigned if it is a big programme

 The expected frame work of time for various activities

can be planned

 After execution of the programme a mechanism of timely

monitoring can be developed in order to keep a track of
the advancements as well as impediments
 INSTITUTIONAL PLANNING
 Adding new dimensions of academic and administrative
activities will make the institution more vibrant

 Creating a good work culture by working together for the

development of the institution will also lead to the
individual development

 When the goals and objectives are achieved by the

institution new challenges can be taken up for making
the institution an unique institution to work and enjoy.
 Institutional Goals

Internal Target
Evaluation Specification
Institutional
Planning
Focused Implement
Review of Plan of
Targets Action
Overall
Monitoring
11
GROUP WORK
 ACTIVITY 1
 Where do you begin from ?
 Activity on why direction and visioning is required for better
institutional planning
 Why do we need to engage with institutional planning?
 How institutional planning can help us reducing the knowing and
doing gap?
 Choose four key areas for your institution by which
transformation could be made possible.
 Discuss the key areas and choose any one area for your group
 Discuss the transformation that you would want in that area
 What could be the processes for understanding the contexts and
analysing the reality, for planning and reviewing the progress?
 WHERE ARE WE NOW?
SWOT Analysis

Strengths
 What are some internal positive things about your organization?
 What does the community see as your strengths?
Weaknesses
 What are some weaknesses in organization?
 What does the community see as your weaknesses?
Opportunities
 What are some opportunities in your community or region?
 What are some emerging trends?
Threats
 What are some provincial or national issues facing the organization?
 What are some technology issues that face the organization?
 EVERY INSTITUTION HAS SPECIFIC
ROLES

 Institutions has a Mission

 A Vision

 Objectives

 Goals
 WHERE DO WE WANT TO GO?

Vision

Mission

Goals

 Identify long-term outcomes to provide focus for the perspective planning

process and short term goals for the immediate improvements

Objectives

 Identify specific, measurable results produced while implementing

strategies.

Goals and Objectives Should Be SMARTER

 DEVELOPING INSTITUTIONAL PLANS –
GROUP WORK

 Vision and Leadership

 Perspective Plan

 Strengths, Weakness and How to bring change

 Innovations
 WHAT IS REQUIRED TO DEVELOP A PROGRESSIVE
AND ROBUST INSTITUTIONAL PLAN?
 Systematic

 Rooted in an institution’s vision and mission

 Predicated on analytical and evaluative information

 Used for institutional decisions, including resource

allocation

 Mechanisms for continuous assessment and review and

feedback
 HOW DO YOU PLAN TO GO?

 How you will achieve your goals?

 How will you assign responsibilities?

 How will you establish an accountability framework?

 How will you evaluate the progress?

 What will be your review and feedback mechanism?

 What are your time-lines for goal achievement?

 What is your resource plan for facilitating the process?

 HOW DO I PLAN? WHAT DO I REVIEW AND
HOW?

 What is the urgency /priority for the institution?

 What visible changes do we want to see in institution?

 What needs to be initiated?

 What needs to be stopped?

 What challenges can be anticipated?

 How to deal with different mindsets?

 STEPS – INSTITUTIONAL PLANNING
 Step 1 – Institutional vision
 Step 2 – Analyze and identify needs
Identifying concerns/ priority areas of improvement for the institution;
Draw the institutional goals; both short and long term

 Step 3 – Survey
 Assess the institutional reality- brief history of institution; availability of
Infrastructural facility; Availability of Human resources
 Step 4 – Improvement
 Develop strategies for achieving the targets
 Step 5 – Implement
 Develop rationale and objective distribution of responsibilities; Develop an
accountability framework
 Step 6 – Assessment and Review framework
 Develop indicators of success; Develop evaluation criteria; Non-judgmental
evaluation system; Transparent dialogue system
 ANNUAL PLAN
Methods of Time People in Resources
Targets Strategies Success Criteria Evaluation Scale charge Required