Simandou

ER/IR ACTIVITIES

April 2023
Safety share
 Purpose of the meeting

During these two days (19 & 20 April 2023) we will exchange on our main RE/IR
activities in order to :

 List the main RE/IR activities;

 Identify the corresponding actions;
 Designate those responsible for these actions and ;
 Set timetables for their implementation.

At the end of the meeting, we hope to have a consolidated document that will
allow us to continuously monitor all our activities.
 ER/IR Activities
N° ACTIVITIES DESCRIPTION ACTIONS OWNER DUE DATE
1 ER/IR site management Day-to-day management of IR / Develop checklist of activities to monitor  Balde May 10, 2023
ER activities at Canga-East for
both Simfer and Contractors. Participate in Contractors’ Toolbox meetings  ER site team Continuous activity  
Immediately report all work-related issues to ER leaders  ER site team Continuous activity  
Monitor contractors’ recruitment activities  ER site team Continuous activity  
 Advise Contractor leaders on IR/ER issues  ER site team Continuous activity  
   
 
2 Managing relations Developing and maintaining a Develop employee representatives' engagement calendar Eric
with Simfer and positive relationship with unions, May 20, 2023
Contractor unions preparing for and conducting union Draft the response to union log of claims Eric
May 10, 2023
negotiations etc. Eric/Mick
Prepare the annual bargaining strategy August 31, 2023
Develop the annual Simfer Syndicat activity plan Eric
May 31, 2023
Develop and maintain a positive relationship with ER Team
Continuous activity  
Contractors’ unions
Lead the annual bargaining process with the Simfer Syndicat Eric/Balde October 2023
3 Provide IR/ER support Advise CR18 on recruitment, and ER team Continuous activity  
 Conduct site inspections
to CR18 other related IR/ER practices to dedicated
ensure compliance with  ER team Continuous activity  
 Immediately report all work-related issues to ER leaders
employment legislation, dedicated
Framework Agreement etc.  ER team Continuous activity  
 Monitor CR18 recruitment activities
dedicated
 ER team Continuous activity  
 Advise CR18 leaders on IR/ER issues
dedicated
 ER team Each Monday
 Draft the weekly report on CR18 activities
dedicated
 ER team June 30, 2023 
 Follow up any actions resulting from the audit
dedicated
 ER/IR Activities
N° ACTIVITIES DESCRIPTION ACTIONS OWNER DUE DATE
4 Provide IR/ER Advise CR18 on recruitment,  ER team Continuous
 Conduct site inspections
support to CHEC and other related IR/ER dedicated activity  
practices to ensure compliance  ER team Continuous
 Immediately report all work-related issues to ER leaders
with employment legislation, dedicated activity  
Framework Agreement etc.  ER team Continuous
 Monitor CR18 recruitment activities
dedicated activity  
 ER team Continuous
 Advise CR18 leaders on IR/ER issues
dedicated activity  
 ER team Each Monday
 Draft the weekly report on CR18 activities
dedicated
 ER team May 30, 2023
 Prepare and conduct the onboarding audit
dedicated
5 Implement the Identify requirements, Distribute the FWA and Appendices to stakeholders and also ER Team April 30, 2023
Framework implement those requirements post them on Canga notice boards
Agreement and monitor all aspects. Develop a presentation and present it to key Simfer Mick/Eric May 05, 2023
stakeholders (senior management, HR Managers, Syndicat).
Initiate the Industrial Relations Coordination Committee (IRCC) Eric/Balde May 02, 2023
Design and print pocket-size FWA booklets and distribute to all Mick/Balde June 30, 2023
contractors' employees.
   
 
   
 
6 Industrial Relations The IRCC aims to promote a Develop the agenda template Eric April 28, 2023
Coordination coordinated approach and free
Committee (IRCC) flow of information between the Develop the Meeting Minute’s template Eric April 28, 2023
Project Contractors. Eric April 28, 2023
Develop the meeting calendar
Invite the participants (meeting venue, date, time) Eric April 28, 2023

     
     
 ER/IR Activities
N° ACTIVITIES DESCRIPTION ACTIONS OWNER DUE DATE
7 Support and Categorize jobs, check job Review job announcements, shortlists and Contractors’ final  ER team  Continuous activity
monitor announcements and verify shortlists. decision prior to notices being posted
Contractors’ Assist CSP in resolving conflicts In association with CSP, coordinate job postings in communities  ER team  Continuous activity
recruitment related to employment of local
activities workers In association with CSP, de-escalate recruitment issues  ER team  Continuous activity
Ensure 100% of unskilled labour is recruited from impacted  ER team  Continuous activity
communities.
Ensure no protected roles are performed by expatriates unless they  ER team  Continuous activity
have an exemption.
Share the recruitment procedures with contractors’ HR team,  ER team  Continuous activity
develop their understanding and ensure compliance
8 Monitor Monitor that all employment Monitor salary and overtime payments - are paid on time and  ER team  Continuous activity
Contractor’s entitlements and benefits are being through bank transfer (no later than the 5 th)?
administration of received by employees Monitor employee receipt of pay slips  ER team  Continuous activity
employment
conditions. Monitor compliance with work hours and rosters  ER team  Continuous activity
Monitor that employees are registered with CNSS and that  ER team  Continuous activity
contributions and taxes are paid
Monitor that employment contracts are compliant with Labour Code  ER team  Continuous activity
provisions and the FWA
Monitor that healthcare provided to employees is adequate  ER team  Continuous activity

9 Contractor Prepare for, and conduct IR/ER  Review the current audit template  Eric/Balde  May 10, 2023
Compliance audits of Contractors to monitor
Audits compliance with the Labour Code,  Develop an audit calendar for existing and new contractors.  Eric/Balde  May 10, 2023
FWA and other statutory  Reduce the bureaucracy of the contractor audit communication.  Mick  April 28, 2023
requirements
 Develop a proposal to contract an independent auditor.  Mick/Eric June 30, 2023

 Organize an audit training workshop for the ER team  Eric/Mick June 30, 2023

     
 ER/IR Activities
N° ACTIVITIES DESCRIPTION ACTIONS OWNER DUE DATE
10 Regulatory authorities' Regulatory authorities have the legal right to  Develop a checklist of what to do  Cisse/Berete/Foromo  May 05, 2023
inspection or audit (eg AGUIPE, enter the workplace to inspect or audit Simfer      
Labour Inspectorate, CNSS, etc.) or Contractors’ compliance with the law.
     
     
     
     
11 Simfer policies and procedures Review and revise existing policies and Develop a list all existing documents  Balde/Eric Sept 30, 2023
development procedures or draft new ones as necessary Analyse content and determine which  Balde/Eric Sept 30, 2023
documents needs revision
Advise documents owners  Balde/Eric Sept 30, 2023
Determine which policies or procedures  Balde/Eric Sept 30, 2023
are missing
     
     
12  RTG Develop HR policies, procedures, internal  Audit RTG HR practices  Balde/Eric/Josh  ?
rules etc. for RTG. Ensure that all the HR Develop and execute action plans  Balde/Eric/Josh  ?
practices are compliant with the law.
     
     
     
     
13 Industrial and community action Develop a protocol to manage employee Review Mick’s draft ‘Industrial Action  ER Team May 30, 2023
management. industrial action, both legal and illegal. Also, in Management Procedure’
conjunction with CSP, develop a protocol to Communicate the approved procedure to  ER Team June 30, 2023
manage community unrest and / or Contractors
manifestations. In conjunction with CSP, develop a Balde/Eric June 30, 2023
procedure to manage community unrest
     
     
     

N° ACTIVITIES
14 Occupational injuries and
diseases management
15 Develop IR / ER onboarding
inductions for Contractors’
management teams and
employees
16 Develop a presentation for
Contractors’ Unions or
employee representatives
17 Develop Infrastructure
Industrial Relations Strategy
ER/IR Activities
DESCRIPTION ACTIONS OWNER DUE DATE
Monitor and report all work-related injuries or Develop occupational injuries and Berete/Foromo May 15, 2023
diseases across the project. diseases monitoring protocol
Create an ER group email address Eric May 05, 2023
Provide detailed understanding of the Develop presentation topics checklist Mick April 28, 2023
Framework Agreement, associated Develop presentations Eric/Mick May 31, 2023
procedures and protocols, and their rights
and obligations. Develop a presentation calendar Eric/Balde May 31, 2023
Present to HR Managers Eric/Mick June 30, 2023
Provide detailed understanding of the Develop the presentation Eric/Mick May 31, 2023
Framework Agreement, associated Develop a presentation calendar Eric/Balde May 31, 2023
procedures and protocols and their rights    
and obligations
Infrastructure requires a comprehensive Develop the strategy Mick/Eric June 30, 2023
industrial relations strategy Present the strategy to the infrastructure Mick/Eric June 30, 2023
Project Director and GM HR
 ER/IR Activities
N° ACTIVITIES DESCRIPTION ACTIONS OWNER DUE DATE
18 Simfer Internal Rule and Develop a presentation of the Internal Rules Complete the Internal Regulation’s Balde/Cisse May 31, 2023
Regulations and Regulations for all management and approval process.
employees. Develop the presentation Eric/Balde June 30, 2023
Develop a presentation calendar Eric/Balde June 30, 2023
   
   
   
19 Contractors’ employment Develop a Contractors’ employment Review and revise the current preliminary Berete May 15, 2023
database demographic database database
Develop an employment data collection Berete/Eric/Balde May 15, 2023
process
Review the HR dashboard in Power BI Berete May 15, 2023
   
   
   
20 IR/ER reporting Develop IR / ER reporting template and Develop a data input template Eric/Mick/Balde/Berete May 30, 2023
produce monthly IR / ER report Develop a report template Eric/Mick/Balde/Berete May 30, 2023
Develop the link between the template Eric/Mick/Balde/Berete May 30, 2023
and the database
   
   
   
21 The Health & Safety Initiate the Health & Safety Committee. Organise a meeting with key stakeholders Balde/Eric June 30, 2023
Committee to discuss initiation of the committee.
Identify the relevant stakeholder Balde/Eric June 30, 2023
representatives
Organise the first committee meeting and Balde/Eric June 30, 2023
draft the agenda.
     
     
     
 ER/IR Activities
N° ACTIVITIES DESCRIPTION ACTIONS OWNER DUE DATE
22 Audit Simfer, RTG & SNC Lavalin Check these entities to ensure they are Prepare the audit questionnaire  ER Team July 31, 2023
compliant Engage with relevant leaders  ER Team July 31, 2023
Develop the audit calendar  ER Team July 31, 2023
Implement the action plan  ER Team July 31, 2023
   
   
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