EMPOWERMENT

TECHNOLOGIES
Applied Productivity Tools using
Word Processor
OBJECTIVES:
 1. define the word processor;
 2. discuss the basic and advanced functions of word processor;
 3. demonstrate common productivity tools in word processor techniques; and
 4. construct and execute different advanced functions in productions by
applying the word processor techniques
WHAT IS WORD PROCESSOR?
 The use of computer to write or create letters, reports and
documents.
 Enables you to save time and to improve the appearance of
your documents.
WHAT IS MS WORD?
 One of the most popular and powerful word processing software
today.
 Used to make professional quality documents, letters, reports, etc.
 MS Word is a word processor developed by Microsoft.
 It has advance features which allow you to format and edit your
files and documents in the best possible way.
USE OF MS WORD
 In Education
 Used by both teachers and students
 Create notes and make assignments for submitting them online
 In Workplace
 Submitting letters, bills, creating reports, letterheads and sample documents
 Creating & Updating Resume
 One of the best tools to create your resumes and is easy to edit and make changes
 For Authors
 Create bibliography, table of contents, etc. it can be used by authors for writing books and the
layout and assignment.
 Create a Doc file and converting into PDF.
COMMON CAPABILITIES OF
WORD PROCESSOR
 Spell Checking
 Capable of bold, print, italic , or underlined characters
 Saving documents that may be used again.
 Standard layout for documents
 Different kinds of text/line alignment
 Printing a document
MS OFFICE WORD WINDOW
MS WORD ELEMENTS
 RIBBON

An area at the top of the screen below the Tittle Bar where almost all the frequently used
commends are placed. Replaces the menus and toolbars found in earlier versions of word. The
Ribbon groups buttons for common tasks together in tabs on a graphical interface.
 Microsoft Office Button

It is placed on the upper left-hand corner of the screen. This button in the previous versions. It
holds all the commonly used commands such as New, Open, Save, Print and Recent Documents.
Quick Access Toolbar
Provides you with access to commands you frequently use.
 GROUP

Are logical collections of features designed to perform functions that you will utilize in
developing or editing your Word documents.
Common buttons with common purpose are clustered together.
 TAB

The ribbon is broke down into 7 tabs. Each tab has a common purpose and consists of several
groups. To select a tab, simple click on it and the appropriate groups will be displayed.
EACH OF THE TABS CONTAINS
THE FOLLOWING TOOLS:
 Home- Clipboards, Fonts, Paragraph, Styles and Editing.
 Insert- Pages, Tables, Illustrations, Links, Header and Footer, Text and
Symbols
 Page Layout- Themes, Page Set up, Page Background, Paragraph, Arrange
 References- Table of Contents, Footnote, Citation & Bibliography, Captions,
Index, and Table of Authorities
 Mailings- Create, Start Mail Merge, Write & Insert Fields, Preview Results,
Finish
 Review- Proofing's, Comments, Tracking, Changes, Compare, Protect
 View- Document Views, Show/Hide, Zoom, Window, Macros
 TITTLE BAR

Displays the tittle of document on which you are currently working.

 RULER

You can use the ruler to change the format of your document quickly
 INSERTION POINT

The blinking vertical line in the document screen indicates where text will appear when you
begin typing.
 DOCUMENT SCREEN

The white area of the screen in where your typed text appears.
STATUS BAR
This row can be customized by right clicking and selecting desired options. Desired options
may include page number/ number of total page, word count, insert/overtype mode, caps lock,
and zoom slide.
 ZOOM SLIDE

Allows you to increase/ decrease the amount of document you see on the screen.
 SCROLL BAR

Allow you to view entire workbook by moving it up, down (Vertical Scroll down), left or Right
(Horizontal Scroll bar).
 View Controls/Buttons/Options

Show your document from various views perspectives to use when displaying a document.
UNDERSTANDING DOCUMENT
VIEWS
 Draft View

is the most frequently used view. You use Draft view to quickly edit your documents.
 Web Layout View

Enabled you to see your document as it would appear in a browser such as Google Chrome.
 Print Layout View

The default views, allows you to see how text graphics, and other elements will be positioned on
the printed page.
 Full Screen Reading

Formats your screen to make reading your document more comfortable.

 Outline View

Display the documents in outline form. You can display headings without the text . If you move
a heading, the accompanying text moves with it.
 COMMON SHORTCUT KEYS THAT CAN BE USED IN MS WORD:

To bold text CTRL+B To Right Align text CTRL+R

To Italicize text CTRL+I To Left Align Text CTRL+L
To Underline text CTRL+U To Center align text CTRL+E
To decrease font size CTRL+[ To select text SHIFT+ARROW KEYS
To increase font size CTRL+] To save a file CTRL+S
To copy selected text CTRL+C To save as file f12
To cut selected text CTRL+X To close a document ALT+F4
To paste selected text CTRL+V To select all text CTRL+A
To Print CTRL+P