5.

30
Administration
and
Cost Management

Anil Rastogi Internal Marks 60

External Marks 40
Background
Total Marks 100
Paints
Theory Hours 60
Inks Total Hours 60
Adhesives Total Credit 4
Contents
• Unit I Administration Function, Discipline, Security measures, Welfare
activities, Personnel management, Services and benefits
• Unit II Cleanliness of Premises, Marking of area and Locations, Use of
colours ’ Red & green, Alert system, Safety of the Plant, Networking
• Unit III Scheme of Government – Small Scale industries, Export
benefits, Current and Future trends.
• Unit IV Costing Cost-concepts, Fixed costs, Variables Costs. Direct cost,
indirect cost, over heads working Capital, Balance sheet.
• Unit V Budgeting , Amortization, Inventories, Return on
Investment(ROI), Decision on Capital investment.
Unit I

• Administration Function
• Discipline
• Security measures
• Welfare activities
• Personnel management
• Services and benefits
 Administration and Management
• Administration represents
creating plans and actions to
achieve the objectives of the
company. 
• Management is the process of
implementing these plans to
achieve the final goal.
• Administrative are legislative
• Managerial functions are Technical function
• R&D – part of General Management (Core)
executive in nature. • Quality assurance (with Production)
• Technical services – With Marketing
 Administration and Management
Administrator’s roles   Management Functions
• Leader 1.Planning
• Mentor 2.Organising
• Manager 3.Staffing
• Decider 4.Directing
• Builder 5.Coordinating
6.Reporting
7.Budgeting
These five roles are interdependent and synergistic as they impact one another and
gain in value as proficiency develops in one of the other roles.
Important tasks
The primary role of an administration is to
guarantee that all the company departments
operate efficiently.
They serve as a liaison between upper
management and employees
Starts from Gate-Keeping: Administrators are
the first ones that an outside party speaks with.
Accounts Payable & Receivable Filter Through
Administrators: a tremendous amount of money
flows through administrator’s hands.
Responsible For Company Compliance: many
forms, filings and processes that are essential to a
business’ operation fall on the laps of admins.
Skills
(i) Conceptual Skills  (ii) Technical Skills
• involve the ability to understand the
organisation as a whole.
• Policy making body should possess these
skill to a greater extent to know
• how various functions of the organisation
support one another,
• how the organisation responds to the
external environment and
• how changes in one operational function
will affect the other operational functions.
 
• refer to specialised knowledge and expertise
possessed by the manager to execute
• work-related planning programming and
accounting.
• This is more concerned with "Things" -
Processes or physical objects.
(iii) Human Skills 
• develop cooperation within the team lead by
the manager.
• Concerned with attitudes, perceptions,
communication power of the individual, human
resource management etc.
• These skills are more concerned with people
and working with them.
Management levels
7 skills for a successful
career
• Interpersonal skills
• Communication and
motivation.
• Organisation and
delegation.
• Forward planning and
strategic thinking.
• Problem solving and
decision-making.
• Commercial awareness.
• Mentoring.
Discipline
The purpose of disciplinary action is to correct, not to punish, work related behavior.
Each employee is expected to maintain standards of performance and conduct as outlined
by the immediate supervisor and
To comply with applicable policies, procedures and laws.
Discipline fosters
• Employee Efficiency and Productivity.
• Increases Focus and Motivation With Social Accountability.
• Enhances Employee Engagement and Motivation.
• Improved Teamwork and Collaboration.

Integrity defined as “Doing things right when no-one is watching”

Discipline
A disciplined person follows To develop self-discipline,
• rules and practices follow these steps:
• a standard set of behaviors that allows • Choose a goal.
them to • Find your motivation.
• maintain self-control and the ability to • Identify obstacles.
• efficiently define, actively pursue and • Replace old habits.
successfully achieve their goals. • Monitor your progress.

Remember
Murphy’s law – Anything that can go wrong, will go wrong
Yhprum’s law – Everything that can work, will work
Security
• Security Measure means a way to manage a security risk, protect the
Informational Resources and/or prevent any Security Event
• technological, physical, administrative, technical, procedural, legal
• There are three primary areas or classifications of security controls.
management security,
operational security,
physical security controls.
• Physical security controls examples include CCTV cameras, motion
sensors, intruder alarms and smart alerting technology like AI analytics. 
Physical Security Measures
• Security for Your Doors. Are your
server room doors locked? ...
• Monitoring and Surveillance. ...
• Keep the Network Devices in the
Secured Room. ...
• Use Case Locks. ...
• Protect the Portable Equipment. ...
• Save the Backups. ...
• Disable the Ports. ...
• Protect Your Output.
Welfare
• Employee welfare refers to all
aspects of a workplace
environment that support the
well-being of its staff. This
includes physical safety, mental
health, and stress-management
programs.
• It also encompasses employee
benefits such as health insurance,
vacation time, retirement plans,
and other support services.
Personnel Management
• Personnel management deals with the managerial function of estimating and
classifying human resources requirements for meeting organizational goals
through people at work and their relationships with each other.
• Personnel Management involves strategies that ensure right number of staff, a
right combination of talent, training, and performance in jobs.
• As a counsellor, personnel manager discusses the problems with employees
related to career, health, family, finance, social life and try to solve their problems
and offer advice on how to overcome them.
• These five elements; Create, Comprehend, Communicate, Collaborate and
Confront, form the basis of an effective people management approach.
Employee Benefits vs Services
Employee Benefits are designed to help employees meet basic needs they might
not otherwise be able to meet on their own.
• Medical insurance
• Life insurance
• Retirement plan
• Disability insurance
Employee services can include anything an employer deems necessary to provide
as a perk for employees to help instill loyalty among their workers. 
• No real limit exists as to what can be included as an employee service.
• Some companies provide cafeterias and event catering services for employees.
• Others have coffee shops, gyms in-house, or anniversary gifts.
• Employee services are more of a convenience than a true benefit.
Thanks for your attention
Open to questions and discussions