Quick Tour of MS POWER BI

MS Power BI Desktop
J A Gokhale (gokhalej@yahoo.com)

17th Oct, 2021

BUSINESS ANALYTICS:
SIGNIFICANCE OF DATA VISUALIZATION
 Our Data - Snapshot

Can we identify which product yields the maximum profit?

Maybe this?

BI
visualization
tool helps you
to transform
data to
dashboards
DASHBOARDS:
EXAMPLE USE CASES
 Dashboard
• A dashboard is a visual display of the most
important information from multiple data
sources needed to understand the organization’s
activities from various perspectives
• Provides at-a-glance views of key performance
indicators relevant to a particular objective or
business process arranged on a single screen.
• Essentially used to make analytical results
available to corporate decision makers
 Dashboard Types
• Operational
– manage intra-daily business processes
– frequently changing and current performance
metrics or key performance indicators (KPIs)
• Analytical
– meant to help an organization establish targets
based on insights into historical data
– allows assess predictions for strategic decision
making
Manufacturing Dashboard
Quality Control Dashboard
HR Dashboard
Finance KPI Dashboard
Spend analysis
Sales Rep Dashboard
Example of a Bad Dashboard
 Understand your data
• Know your data
• Identify what hidden stories can you derive
 Some Terms
• Measures
– Sale amount, hours worked, units produced
• Metrics
– Average sale amount, maximum hours worked, total units
produced
• Key Metrics
– % increase in average sale amount
– Number of overtime hours in the month
– % growth in units produced over previous month
• Dimensions
– Region, factory, product, department, time
 Ex: Sample Sales Data
dimensions measures

Inv No Inv Date Prod Category Sub Category Prod Type Item Country City Location Qty Unit Price Amount
1 01-01-2001 Consumer Entertainment TV Sony TV India Mumbai A 1 50000 50000
2 02-01-2001 Consumer Entertainment Music System LG500 India Chennai B 1 28000 28000
3 02-01-2001 Office Communication Fax machine Panasonic Sri Lanka Colombo C 1 6000 6000
4 02-01-2001 Consumer Appliances Fridge Samsung260 Sri Lanka Colombo C 1 17000 17000
5 03-01-2001 Consumer Appliances AC Voltas1.5 India Mumbai D 1 29000 29000
6 03-01-2001 Consumer Entertainment TV Sony TV India Bangalore E 1 78000 78000
7 04-01-2001 Consumer Entertainment Music System Philips Sri Lanka Colombo F 1 16500 16500
8 05-01-2001 Consumer Mobile Mobile Phone Nokia Sri Lanka Kandy G 1 7800 7800
9 05-01-2001 Office Computer Printer HP Deskjet India Mumbai D 1 12000 12000
10 05-01-2001 Office Computer Laptop Acer India Chennai B 1 45000 45000
11 06-01-2001 Office Computer Laptop Lenovo India Chennai H 1 51000 51000
12 06-01-2001 Consumer Mobile Adapter Local Sri Lanka Kandy G 2 250 500
13 07-01-2001 Consumer Mobile Mobile Phone Moto G India Bangalore J 1 9000 9000
14 08-01-2001 Consumer Entertainment TV Sony TV Sri Lanka Colombo C 1 55000 55000
15 08-01-2001 Office Communication Telephone Beetel Sri Lanka Colombo C 3 1500 4500
16 10-01-2001 Office Communication WiFi Router Sri Lanka Kandy G 2 2000 4000
17 10-01-2001 Office Communication Fax machine Panasonic India Mumbai A 2 6000 12000

metric Total Quantity Sold = 22

KPI Average sale / invoice = 25017.65
 Main Attributes of Data Points from
Inspection Data
• Date • Defects Plant wise,
• Plant Id Vendor wise, Material
• Vendor Id wise, Defect type wise
• Material Type • Top 10 failures
• Defect Type • Vendor ratings
• Count of defects • Re design using
alternate materials
• Downtime
• Rework estimation
• Downtime prediction
To Analysis Dashboard View
MICROSOFT POWER BI
 Microsoft Power BI
• A Data Visualization and Business Intelligence
tool that converts data from different data
sources to interactive dashboards and BI
reports.
• Not a Data Analytics tool
• Self service tool evolved out of MS Excel &
MSBI
 The Workflow

Clean Data
Import Create Customize
Data Report Report

Share Publish to Create

Dashboard BI Dashboard
 Power BI: How to get it?
• Versions
– Desktop version (free)
– Pro (Enterprise version)
– Premium (SaaS version) also called Power BI
Service
• For offline mode, download Power BI Desktop
from
https://powerbi.microsoft.com/en-us/desktop
/
A QUICK TOUR OF MS-POWERBI