APPLICATION OF GIS IN BUGANDA

LAND BOARD

2023
 HELLO EVERYONE,
EMMA BALABA MUGALU,
Introduction T H E G I S A N A LY S T, B L B .

T O D AY W E ' L L D I S C U S S
OUR GOALS, HOW WE
HOPE TO IMPLEMENT
THEM, ASSUMPTIONS
MADE, AS WELL AS
RESOURCES NEEDED.
STRATEGIC PRIORITY
 Through the SLIS system being developed, we will be
To grow active clients.
able to determine how many registered clients there are
versus unregistered land in different areas through map
analysis. This will help inform us about those places
where we need to direct rigorous campaigns for
registration.

 This is on the assumption that finances continue to be

provided for man hours of the programmers involved in
development, stable internet connections are

maintained, computer hardware and literacy

and obviously, the managerial support of BLB
towards the implementation of these systems.
 STRATEGIC PRIORITY  Maps say more to people than tables and
words, a map showing Busuulu payments by

Ensure engagement region does paint a picture of how well the

kingdom subjects are honoring the landlord.
of all key
We plan to publicize these maps monthly
stakeholders at least
online, in advertisements and in the offices
twice a year. working closely with the communication unit
to encourage the stakeholders to fulfil their
duties to the throne.

 This is on the assumption that funds for

printing the maps in color and running
advertisements will be available as well as the
human resource to disseminate the information
STRATEGIC PRIORITY
Building effective Management Information systems that will respond to at least 80% of
user requirements and maintain up to 90% up time

 Running 24/7 online on computers, phones and tablets; we

hope the SLIS system will revolutionize the service rendered
both to internal as well as external clients. No more searches
through the network for index diagrams and reports, no more
searching for registry files for last updates on files; No more
fidgeting with lease assessments or updates of deed plan
processing or whether a survey was done or not; All this
information will be provided at the click of a button.

 This assumes that the funds for incorporating all the other
departments into the system are available and there is computer
literacy among the staff, as well as availability of the computer
hardware.
  The Main drive for efficiency in internal processes is
communication. Our initiative here is to improve turn around time
STRATEGIC PRIORITY by utilizing our SLIS communication tool. This means

Ensure effective and notifications for all tasks normal and urgent, assigned and
executed and reminders for those pending. We are also working
efficient internal tirelessly to have clients updated via sms and email at every stage
processes that meet at of their application, every stage.
least 80% of the Set  Another initiative is to reduce disseminating erroneous documents
Turnaround Time. and footing rectification fees through our superimposing of
returned prints and files due for committee.

 All this assumes that BLB staff and clients will embrace the digital
revolution, that SMS tariffs will be paid promptly and that all tasks
will be handled within the SLIS systems.

 Resources needed will include the manpower, stable internet,

funds for acquisition of the Satellite images for each file and
managerial support.
 Processing
Unit

PPS&R
 STRATEGIC PRIORITY

 Processing Unit 1.To grow active clients (Registration, Surveys, Busuulu) by 30% over the next 3 years.
2.Ensure engagement of all key stakeholders at least twice a year
8 3. Maintain diversified sources of funding to meet 90% working capital requirements annually.

INITIATIVES ASSUMPTIONS RESOURCES NEEDED

Develop an up to date clients’ database that provides Processing unit fully Man power , Air time and
Procedural updates to external and internal clients, by incorporated in the SLIS Stationary
way of SMs Phone calls and Written Reports Survey reports are obtained on
time

Pre-Ploting of files before they are facilitated for deed Funds are availed on time Funds
plan processing
Increase Rapport with MLHUD through more official Good will from other Man power
and non-official engagements department such as legal when
called upon

More collaborations with the branch network so as to Branches submitted right Funds from finance to have all
have delayed/backlog potential clients processed on inventory on time pending files processed
time
PPS&R
 STRATEGIC PRIORITY
Ctn
1.Building effective Management Information systems that will respond to at least
80% of user requirements and maintain up to 90% up time
9
INITIATIVES ASSUMPTIONS RESOURCES NEEDED

Avail the processing unit inventory on SLIS for all SLIS is fully commisoned and Stable internet, computers for all
staff to view and query status of every client i.e Client operational users
due for processing, Clients submitted for processing,
Deed plans produced, problematic files etc

Daily review of files required from registry for Files are availed from the Manpower
scrutiny and analysis registy as requested

Create a special team that will handle problematic files The team is approved by Office Space and funds
consisting of processing officer, Surveyor and a planer management and oriented on
the new task(s)

PPS&R
10

PHYSICAL PLANNING
UNIT

PPS7R
 STRATEGIC PRIORITY
 Physical Planning 1.To Building effective Management Information systems that will respond to at least 80% of user
requirements and maintain up to 90% up time

11 2. Ensure engagement of all key stakeholders at least twice a year

INITIATIVES ASSUMPTIONS RESOURCES NEEDED

Linking BLB with KCCA Porto to ease Procuring of base maps KCCA accepts to Funds, Secure network and
time. grants us access stable internet
rights to their
information

Creating a good working relationship with the stake holders. Fuel car and facilitation

Liaise with the enforcement team and branch managers to have Good will of Branch Fuel car and facilitation
spot checks for clients building on Kabaka’s land without our network and
consent so as to Ensure conformity with the Physical planning Availability of
building standards applicants who need
consent to develop.

PPS&R
 STRATEGIC PRIORITY
1.To grow active clients (Registration, Surveys, Busuulu) by 30% over the next 3 years. Ctn
12
INITIATIVES ASSUMPTIONS RESOURCES NEEDED

Public sensitization on land uses Availability of applicants who Funds

-Backlog clearance of Land titles to ensure need consent to subdivide.
subdivisions are processed on time Provided legal dpt clears the
backlog on time

Giving timely progress report to the clients. LMIS to ensure all time Internet
To ensure effective customer feedback for both availability of internet.
external and internal clients

Introduction Files tracker application to enable trace Provided ICT adopts and ICT SYSTM
files moving to and from the registry develop it

Coming up with special project to handle problematic Approvals of the project by Man Power
files such example small plots, Encroachments and management and Good will
overlaps in liaison with MZO from Mzo and
PPS&R
 STRATEGIC PRIORITY
1.Maintain and retain at least 85% of the workforce, achieving at least a good
appraisal.
Ctn
13
INITIATIVES ASSUMPTIONS RESOURCES NEEDED

Come up with methodology of rewarding for the good will of the officers Funds
support we always obtain from authorities

Identifying the trainings, which are beneficial to the Staff are facilitated to attend Funds
unit. So as to build capacity of staff as per the Training identified
periodical training needs assessments

A clear reward system to be put in place by HHR’s If the resources are available. Funds
office
There should be a target
Monthly departmental recognition of staff effort achieved

PPS&R
 STRATEGIC PRIORITY
1.Maintain diversified sources of funding to meet 90% of working capital
requirements annually Ctn
14
INITIATIVES ASSUMPTIONS RESOURCES NEEDED

Embark on caring out more urban renewal projects by good will of the management Consultant
identifying areas with immediate planning needs and willingness to periotize
physical planning projects

Revamp all the existing development and master plans Good will of controlling Man Power
that were already produced to ensure they come to authority Funds
force and also make a routine follow-up on the projects Consultats
that are being implemented to ensure they adhere to
initial planning proposals

PPS&R
15

Thank you

nyanzi@bugandalandboard.or.ug 0751 140 265