Writing a Project

Design
• How to write a project Design
• Things to consider in writing a project Design
•  Structure of Project Design
•  9 Steps to Project Design
• How does the project design in your school become effective?

Program Project And Development

Project Design
Project design is an early phase of
the project lifecycle where ideas,
processes, resources,
and deliverables are planned out.
A project design comes before a
project plan as it’s a broad
overview whereas a project plan
includes more detailed
information.
Project Design
Project design is a brainstorming
process where the project management
team starts thinking about the project
from a high-level perspective, outlining
goals, methodologies, resources and
success criteria to establish a project
approach that’ll be presented to
stakeholders to then begin with the
project initiation and project planning
phases. In this project stage, the
decisions about how to manage and
govern are made.
 How to Write a
Project Design
There are steps to take for defining project
designs and developing an implementation
strategy, and they’re the most important
steps in a project. Therefore, you want to
involve your team and stakeholders in the
process to ensure you’re covering all the
bases.
1. Define your project vision
What’s your vision for the project? This isn’t some
far-fetched hope, but a vision statement, which envisions a problem
that needs resolution. That means clarifying the reason for the
project. The vision statement is a formal document that states the
project’s potential. It’s presented to stakeholders to show the
viability of the project and its benefits.

It isn’t a long, detailed document. You can have a short, idealistic vision
in terms of the outcome of the project; after all, this is how you sell the
project. So, paint a picture of the project’s success, and place it in a larger
context.
2. State the Problem Your
Project Will Solve
To support that vision document, you need to identify a
problem that needs solving. A needs assessment is often required,
so you can see the obstacles the business is encountering. This
aligns the problem you’re addressing with the organization and its
strategy. It’ll also provide you with the necessary data to design an
optimal solution for the problem.

To begin, what information are you gathering? What sources are there
for that information, and how will you then gather the information? Next,
analyze and determine the problems that your project is being created to
resolve. Collect those results in a document.
3. Estimate the Project
Resources That’ll Be Needed
Next, you need to recognize the necessary resources to get the
project done. Resources are anything from people to equipment to
the facilities necessary to complete the project successfully.

A good way to determine the resources is the same way journalists

approach a news story, with the five W’s: who, what, where, when and
why. Who do you need to execute the project, what resource management
tools are required, where will the work be done, when will the project start
and end and why are these resources needed?
4. Outline Your Project Goals
You can’t achieve your goals if you haven’t identified them
first. A goal is something at the end of the project that’s both
observable and measurable and it coincides with the resolution of a
problem.
Create a goal statement that explains how the goals are
addressed in the project. To do this well, apply the SMART
method, which stands for specific, measurable, achievable, realistic
and time-relevant. Each goal should be defined by these terms.
5. Structure Your Project
Strategy
To achieve the project goals, there must be a strategy in place. A
strategy is a process to reach the goals of the project within the
project constraints, such as its resources, schedule, budget, etc.
How can a strategy be created to achieve the project goals?

Consider precedent and look back on similar projects from the past
and what they might have shown in terms of the pros and cons of their
applied strategies. Best practices for project management are always a
good foundation and building a strategy incrementally, creating a pathway
to success.
6. Prepare a Contingency Plan
Any project manager knows that very few things proceed as
planned. There needs to be a backup plan to respond quickly and
rightly to issues as they arise in a project. Therefore, this must be
included in your project design.

Look for the negative risks inherent in the project. They’re embedded
in various places, such as teams, which might lack skills, have
unavoidable absences, turnover, etc. Schedules can be plagued with
delays. The scope might have been poorly defined. Costs are
underestimated or funds dry up. Have a plan to address these risks.
7. Establish an Evaluation Plan
A project must always be under evaluation. An evaluation plan
will help you monitor the project, and maybe even alert you when
it starts to veer off track. Use this plan to analyze the components
of the project, the outcomes and the impacts.

Outcomes are measurable changes, while impacts are how well the
project goals are being achieved. Therefore, the evaluation plan is a
detailed document that defines criteria to determine the project’s
effectiveness and efficiency by tracking progress on all aspects of the
project.
8. Estimate Costs and Create a
Project Budget
The budget outlines the financial resources that drive the
project. A budget will assign a cost to each of the project’s
requirements. Creating a project budget means formalizing
financial resources that’ll be allocated to the project. This begins
with choosing a way to estimate costs, identify impacts and report
on the evaluation.
9. Create a Project Proposal

All of this leads to a project proposal to explain why the project

should be executed and what its benefits are. The previous steps are
summarized, writing out the vision of the project and a brief
description of the problem that it speaks to. Then state the goals of
the project and outline the strategy that will be used to achieve
those goals.
Things to
Consider in
Writing a
Project
Design
 1. KNOW YOUR
AUDIENCE
Persuasion is important in a project proposal because you’re
hoping your audience will read your proposal and do something for
you in return. If your reader isn’t intrigued by your project, they
won’t feel inclined to help you. If you describe your editing tool
but don’t mention the many features it will offer, how it will benefit
clients, and its positive impact in the industry, your audience will
wonder, “Why should I care about this project?”
 2. KEEP IT SIMPLE
While you should go into detail on your problem, approach, and
solution, you shouldn’t make your project proposal overly
complex. This means you can discuss the project plan for your
proposed editing tool without discussing what codes the engineers
will use to make each feature work.
3. DO YOUR RESEARCH
A successful project proposal includes thorough research. Be
prepared to back up your problem—and solution—with reputable
sources, case studies, statistics, or charts so you don’t leave your
audience with questions. When writing your proposal, put yourself
in the reader’s shoes and ask:

Why is this a problem?

How is this a solution to the problem?
Has anyone addressed this problem before?
What are the project costs?
4. USE PROJECT
MANAGEMENT TOOLS TO
STRENGTHEN YOUR
PROJECT PROPOSAL

Good project proposals require team collaboration. With the

right management tools, your team can communicate, share
information, and work together on one shared document.
Structure
of Project
Design
 A well-structured project design in
education typically follows a
systematic approach to planning and
implementing educational initiatives.
While the specific structure may vary
depending on the context and scope
of the project. Here is a general
outline that you can use as a
guideline.
1. Project Title and Overview

 Provide a clear and concise title that

reflects the focus of the project.

 Write a brief overview or summary of

the project's goals, objectives, and
intended outcomes.
2. Introduction
 Provide background information about
the educational context or issue the
project aims to address.
 Define the purpose and scope of the
project.
 Highlight the importance of the project
in relation to educational goals and
outcomes.
3. Needs Assessment

 Conduct a thorough analysis of the

educational needs or challenges that
the project intends to tackle.

 Identify the target audience (e.g.,

students, teachers, administrators) and
their specific needs.
4. Goals and Objectives

 Clearly state the overarching goals of

the project.

 Break down the goals into specific,

measurable, achievable, relevant, and
time-bound (SMART) objectives.
5. Project Design and Methodology
 Describe the strategies, methods, and
approaches you plan to use to achieve
the project objectives.
 Outline the instructional or
intervention techniques, materials,
and resources that will be utilized.
 Explain the rationale behind your
chosen methods and how they align
with best educational practices.
6. Curriculum or Program Development

 If applicable, detail the development

of any curriculum, courses, or learning
materials associated with the project.

 Outline the topics, learning outcomes,

assessment methods, and sequencing
of content.
7. Implementation Plan
 Provide a timeline with key milestones
and deadlines for different project
phases.
 Specify roles and responsibilities of
team members or stakeholders
involved in the project.
 Describe any necessary training or
professional development for
educators or participants.
8. Assessment and Evaluation
 Explain how you will assess the
effectiveness of the project in
achieving its objectives.
 Describe the assessment methods,
tools, and criteria that will be used to
measure outcomes.
 Discuss plans for gathering feedback
from participants and stakeholders.
9. Budget and Resources

 Estimate the financial resources

required for the project, including
funding sources, expenses, and
allocations.
 List any physical, technological, or
human resources needed for
successful implementation.
10. Sustainability and Dissemination

 Outline strategies for sustaining

project outcomes beyond the initial
implementation phase.
 Describe how you plan to share project
results, findings, and best practices
with the broader educational
community.
11. Conclusion

 Summarize the main points of the

project design.

 Reiterate the importance of the

project's goals and potential impact on
education.
12. References

 Cite relevant sources and references

that informed your project design and
methodology.
REMEMBER:
The structure can be adapted to fit the
specific requirements and goals of your
educational project. Regular reviews and
updates during the implementation
phase are also essential to ensure that
the project stays on track and remains
responsive to any emerging needs or
challenges.
Steps to Project Design
01 What is the Vision?
06 What’s the Contingency
Plan?

02 What is the Problem?

07 What’s the Evaluation
Plan?

03 Who and What are the

Resources?
08 What’s the Budget?

04 What are the Project

Goals?
09 What is the Project
Proposal?

05 What’s the Project

Strategy?
Steps to Project Design
01 What is the Vision?

The vision statement is a formal document that states the

project’s potential. It’s presented to stakeholders to show the
viability of the project and its benefits.
The vision highlights the purpose of the project and its desired
results. You could also briefly describe how you plan to achieve
the results. This section helps retain stakeholders' attention
and interest in the project. Condense your shared vision to a
concise paragraph that the stakeholders can quickly read. Then,
later in your project plan, you can incorporate more
information.
Steps to Project Design
02 What is the Problem?

To support that vision document, you need to identify a

problem that needs solving. A needs assessment is often
required, so you can see the obstacles the business is
encountering. This aligns the problem you’re addressing with
the organization and its strategy. It’ll also provide you with the
necessary data to design an optimal solution for the problem.
Steps to Project Design
03 Who and What are the Resources?

Next, you need to recognize the necessary resources to get the

project done. Resources are anything from people to
equipment to the facilities necessary to complete the project
successfully.
A good way to determine the resources is the same way in
journalists, with the five W’s: who, what, where, when and
why. Who do you need to execute the project, what resource
management tools are required, where will the work be done,
when will the project start and end and why are these
resources needed?
Steps to Project Design
04 What’s the Project Strategy?

You can’t achieve your goals if you haven’t identified them first.
A goal is something at the end of the project that’s both
observable and measurable and it coincides with the resolution
of a problem.
Create a goal statement that explains how the goals are
addressed in the project. To do this well, apply the SMART
method, which stands for specific, measurable, achievable,
realistic and time-relevant. Each goal should be defined by
these terms.
Steps to Project Design
04 What are the Project Goals?

You can’t achieve your goals if you haven’t identified them first.
A goal is something at the end of the project that’s both
observable and measurable and it coincides with the resolution
of a problem.
Create a goal statement that explains how the goals are
addressed in the project. To do this well, apply the SMART
method, which stands for specific, measurable, achievable,
realistic and time-relevant. Each goal should be defined by
these terms.
Steps to Project Design
05 What’s the Project Strategy?

To achieve the project goals, there must be a strategy in place.

A strategy is a process to reach the goals of the project within
the project constraints, such as its resources, schedule, budget,
etc. How can a strategy be created to achieve the project
goals?
Consider precedent and look back on similar projects from the
past and what they might have shown in terms of the pros and
cons of their applied strategies. Best practices for project
management are always a good foundation and building a
strategy incrementally, creating a pathway to success.
Steps to Project Design
06 What’s the Contingency Plan?

Any project manager knows that very few things proceed as planned.
There needs to be a backup plan to respond quickly and rightly to issues
as they arise in a project. Therefore, this must be included in your
project design.
You may encounter additional challenges or unanticipated setbacks
during the project's execution, so having a backup plan is usually
beneficial. You can respond to potential risks by defining a backup plan
that outlines corrective actions. Typical challenges might include
inadequate staffing, a lack of skill in the team or high attrition. Other
potential concerns could include a shortage of resources, tools or office
space. Although you cannot plan for every obstacle, attempt to identify
those most likely to occur and create backup plans for them.
Steps to Project Design
07 What’s the Evaluation Plan?

A project must always be under evaluation. An evaluation plan

will help you monitor the project, and maybe even alert you
when it starts to veer off track. Use this plan to analyze the
components of the project, the outcomes and the impacts.
Outcomes are measurable changes, while impacts are how well
the project goals are being achieved. Therefore, the evaluation
plan is a detailed document that defines criteria to determine
the project’s effectiveness and efficiency by tracking progress
on all aspects of the project.
Steps to Project Design
08 What’s the Budget?

The budget outlines the financial resources that drive the

project. A budget will assign a cost to each of the project’s
requirements. Creating a project budget means formalizing
financial resources that be allocated to the project. This begins
with choosing a way to estimate costs, identify impacts and
report on the evaluation.
Steps to Project Design
09 What’s the Project Proposal?

All of this leads to a project proposal to explain why the project

should be executed and what its benefits are. The previous
steps are summarized, writing out the vision of the project and
a brief description of the problem that it speaks to. Then state
the goals of the project and outline the strategy that will be
used to achieve those goals.
Example of an
Implemented Effective
Project Design.

Program Project And Development

Ma’am Josephine Arquiza Ma’am Aileen Tolentino Sir Eric Efe

Sir Randy Narvaez Sir Rodil Mandigma Sir Marjurie Maribel

Sir Aeron James Lector Ma’am Angelie De Lara