Republic of the Philippines

Region VIII

Schools Division of Calbayog City

PILAR NATIONAL AGRICULTURAL HIGH SCHOOL
Brgy. Pilar, Calbayog City

PARENT’S
ORIENTATION
S.Y. 2023-2024
MARY JEAN
Z.
LAGRIMAS
Registrar - Designate
 ROLES &
RESPONSIBILITI
ES OF THE
SCHOOL
REGISTRAR
1. MAINTENANCE
& EVALUATION
OF STUDENTS
RECORD
STUDENTS
RECORD
Immunization/Health Records
 Transfer Information
 Form 137(Permanent Record)
 Form 138(Report Card)
 Certificate of Enrollment
 Good Moral Certificate
 Other Important/Confidential Documents
2. Schedule,
Requirements &
Procedures in
Enrollment.
ADMISSION OF NEW STUDENTS
A. Grade 7 & Transferees
 Report Card
 Certificate of Good Moral Character duly
signed by the Principal of the school of
origin.
 Certificate of LIVE BIRTH
 Form 137
RE – ADMISSION OF
RETURNEES OR OLD STUDENTS

Report Card
4. Issues & signs
certifications, grades ,
records , release or transfer
certificates , diploma &
other school records of
students.
PROCEDURES FOR
REQUESTING/ISSUANCE OF
SCHOOL RECORDS
A. For Purpose of Transfer to Other
School/Entrance to College
1. Present a REQUEST FORM from the
school you intend to transfer or study.
2. Fill up the REQUEST SLIP
 REQUEST SLIP

NAME OF REQUESTEE: ________________________________________________________

GENDER: _______________ YEAR GRADUATED: ________________________________
LRN: _______________________________________________________________________

DOCUMENTS REQUESTED (Pls. check the box of your request)

FORM 137 CERTIFICATION OF ENROLMENT

GOOD MORAL OTHERS PLS. SPECIFY

PURPOSE OF REQUEST: _______________________________________________________

NAME OF SCHOOL ______________________________________________________
DATE OF REQUEST__________________ DATE OF RELEASE_________________
PROCESSING FEE: ____________________

NOTE: Release of document/s requested will be 3 days after the date of request.
 

ASSESSED BY: ________________________________________________________

REQUESTEE’S COPY
 
 

 
 
 REQUEST SLIP

NAME OF REQUESTEE: ________________________________________________________

GENDER: _______________ YEAR GRADUATED: ________________________________
LRN: _______________________________________________________________________

DOCUMENTS REQUESTED (Pls. check the box of your request)

FORM 137 CERTIFICATION OF ENROLMENT

GOOD MORAL OTHERS PLS. SPECIFY

PURPOSE OF REQUEST: _______________________________________________________

NAME OF SCHOOL ______________________________________________________
DATE OF REQUEST__________________ DATE OF RELEASE_________________
PROCESSING FEE: ____________________

NOTE: Release of document/s requested will be 3 days after the date of request.
 

ASSESSED BY: ________________________________________________________

REGISTRAR’S COPY
 
 

 
 
PROCEDURES FOR
REQUESTING/ISSUANCE OF
SCHOOL RECORDS

B. For Employment Purposes(Local or

Abroad)
- fill up the REQUEST SLIP
5. Ensures the
security and
confidentiality of
students records.
6. Keeps & updates the
roster of graduates &
other statistical data
related to function of
Registrar’s Office.
7.Attends to transactions
with parents regarding
matters related to the
function of the Registrar’s
Office.
TRANSACTION TIME

STARTS AT 08:00 A.M.

 08:00 – 08:30 – Requesting of FORM
137/Certifications and Other School Records
 02:00 – 03:00 – Releasing Time of the
documents requested (prior to 3 days of request)
03:00 P.M. – TRANSACTION
CLOSED