PROJECT APPROACH

PROJECT:FP&A TRANSFORMATION IN SAP ANALYTICS CLOUD.

Project Objectives:
• Implement SAP SAC to streamline and enhance the Financial Planning
and Analysis (FP&A) processes for the TV production company.
• Improve budgeting, forecasting, and financial reporting capabilities.
• Enable real-time financial insights and data-driven decision-making.
Project Team/Project Organisation:
• Project Manager
• Finance Director
• SAP SAC Specialists
• IT Support
Project Phases:
START PHASE
Phase 1: Project Initiation (Duration: 2 weeks)
•Define project scope, objectives, and success criteria.
•Identify key stakeholders and their roles.
•Assemble the project team.
•Develop a high-level project plan(BBP) and timeline.

Phase 2: Current State Assessment (Duration: 4 weeks)

•Conduct a detailed assessment of current FP&A processes, data
sources(master data), and pain points.
•Document existing financial workflows, data models, and reporting
structures.
•Identify data integration requirements.
BUILD PHASE/DESIGN PHASE
Phase 3: Data Integration (Duration: 6 weeks)
•Set up data connectors to SAP ERP systems and other relevant data sources.
•Create a data model in SAP SAC to represent financial data.

Phase 4: SAP SAC Configuration (Duration: 8 weeks)

•Configure SAP SAC for FP&A needs:
• Create dashboards for financial reporting and analysis.
• Design input templates for budgeting and forecasting.
• Establish data security and access controls.
•Implement budgeting and forecasting processes in SAP SAC.
•Define workflows for data submission, approval, and collaboration.
•Develop interactive dashboards and reports for financial performance
analysis.
DEPLOY PHASE
Phase 4: User Training and Change Management (Duration: Ongoing)
•Provide training sessions for end-users on SAP SAC usage.
•Develop user manuals and guides.
•Implement change management strategies to facilitate adoption.
Phase 5: User Acceptance Testing and Quality Assurance (Duration: 4
weeks)
•Conduct thorough testing of SAP SAC to validate data accuracy and
functionality.
•Test various budgeting and forecasting scenarios.
•Address and resolve any identified issues.
Phase 6: Documentation and Training (Duration: Ongoing)
•Maintain updated documentation for configurations and procedures.
•Provide ongoing training and support for new users.
BBP for FP&A Project in SAC
Business Blueprint Document for FP&A Project in
SAP Analytics Cloud

Project Name: FP&A Transformation in SAP Analytics Cloud.

Project Phase: Business Blueprint
Date:
Project Team/Project org:

Introduction:
The Business Blueprint phase defines the specific requirements and
processes for the FP&A project in SAP Analytics Cloud. This document
outlines the key elements of the project, including scope, objectives, and
functional requirements.

Project Scope:
The key components of the scope include financial planning and
budgeting, forecasting, financial reporting, data integration, user training.

Project Objectives:
•Improve financial decision-making.
•Budgeting and forecasting processes.
•Enhance financial reporting possibilities.
•Ensure data accuracy and consistency.
Data Integration:
• Integrate SAP ERP systems for real-time financial data updates.
• Connect external data sources for market data.
• Ensure data cleansing and validation processes.

Financial Planning and Budgeting:

•Create budgeting templates for different business units and departments.
•Implement workflow processes for budget submission and approval.
•Enable real-time tracking of budget vs. actuals.

Forecasting:
•Develop forecasting models based on historical data and financial drivers.
•Incorporate scenario planning capabilities.
•Provide rolling forecasts for better financial visibility.

Financial Reporting:
•Design interactive dashboards.
•Enable ad-hoc reporting.
•Implement drill-down capabilities for detailed analysis.

User Training :
•Develop a training plan for end-users.
•Guidance for SAC usage.
Data Security and Compliance:
• Define role-based access controls to ensure data security.

Project Timeline:
•The project timeline is detailed in the Project Plan document.

Sign-Off:
This Business Blueprint document requires sign-off from key stakeholders and the Project Manager.

Approval:
[Signature and Date of Project Manager]
CONFIGURATION
Data Connections and Integration:
• Connect SAP SAC to relevant data sources, including SAP ERP systems and external databases, to access financial
data.
• Configure data integration jobs or connectors to automate data imports and updates.

Data Modelling:
• Create data models within SAP SAC to represent financial data structures, hierarchies, and relationships.
• Define dimensions (e.g., time, geography, product lines) and measures (e.g., revenue, expenses,OPEX,CAPEX) to
organize and analyse data effectively.

Data Transformation and Preparation:

• Implement data transformation to ensure accuracy.
• Apply data preparation steps like filtering, aggregation, and calculations to derive meaningful insights.

Planning Models:
• Design planning models to support budgeting and forecasting processes.
• Configure input templates to collect budget and forecast data from various departments and business units.
Data Security and Access Control:
• Define role-based security settings to restrict access to sensitive financial data.
• Specify who can view, edit, or approve financial plans and reports based on user roles
and permissions.

Calculated Measures:
• Create calculated measures to perform dynamic calculations .
• These can be used to calculate variances, ratios, and other key financial indicators.

Report and Dashboard Design:

• Utilize SAC's drag-and-drop interface to design visualizations, charts, and tables.
• Develop interactive dashboards and reports .
• Enable drill-down and filtering options for detailed analysis.
• Enable VDT for “what-if” analysis scenarios to get more insights for better financial
health.
• Use analytical applications for more interactive dashboards.

Workflow and Collaboration:

• Define workflow processes for budget approval and collaboration among different
departments.
Mobile Access:
• Configure mobile access to SAC dashboards and reports to enable remote use.
Training and User Support:
• Develop training materials and provide training sessions for end-users on how to use SAC for FP&A.
• Set up a support system to address user questions and issues.

Testing and Quality Assurance:

• Conduct thorough testing of the SAC configurations to ensure data accuracy and system functionality.
• Test different scenarios, including budget approval workflows and reporting requirements.

User Acceptance Testing (UAT):

• Engage end-users in UAT to validate that the system meets their FP&A requirements.
• Address any feedback and issues identified during UAT.

Documentation and Knowledge Transfer:

• Document all configurations, processes, and procedures for future reference.
• Transfer knowledge to internal teams responsible for system maintenance.
Go-Live and Monitoring:
• Roll out the SAC FP&A solution to the organization.
• Continuously monitor system performance and user
adoption after the go-live phase.

Post-Implementation Optimization:
•Gather feedback from users and stakeholders to identify
areas for improvement.
User Acceptance Testing (UAT) Plan.

Project Name: FP&A Transformation in SAP Analytics Cloud.

UAT Phase Duration: [Start Date] - [End Date]

UAT Test Team:

•Manager
•Business Users
•SAP SAC Senior Consultants

Objectives:
• Verify that SAP SAC meets the defined business requirements for financial planning and analysis.
• Identify and address any issues or defects in the system's functionality and usability.
• Ensure that end-users can effectively use SAC for their FP&A tasks.

Scope:
•Testing of SAP SAC dashboards, reports, and planning models.
•Validation of data accuracy and consistency and validate roles and security.
•Assessment of system performance and responsiveness.
•Evaluation of end-users' ability to perform key FP&A tasks.
UAT Test Scenarios:
 Dashboard Testing:
• Validate the functionality and accuracy of SAC dashboards and reports.
• Test various financial scenarios, such as budgeting, forecasting, and what-if analyses.

 Data Validation:
• Check data accuracy and consistency across SAC.
• Validate data transformations and calculations.

 Security and Access Testing:

• Verify that user roles and permissions are correctly assigned.

 Performance Testing:
•Assess the system's response time and performance optimisation when loading large datasets or running complex reports.

 Mobile and offline Testing:

•Evaluate the functionality of SAC on mobile devices and offline capabilities, including data synchronization.

 Workflow and Collaboration Testing:

•Validate workflow processes for budget approval.
•Confirm that notifications and alerts function correctly.
Test Execution:
1.Test cases will be executed by business users following predefined test scripts and sample financial data and scenarios,
to support testing activities.
2.Defects or issues identified during testing will be documented and reported to the Manager and SAP SAC Specialist for
resolution.

Exit Criteria:
The UAT phase will be considered complete when the following criteria are met:
•All test scenarios and cases have been executed and passed.
•Any identified defects or issues have been resolved and verified.
•End-users and stakeholders are satisfied with the system's performance and functionality.

UAT Sign-Off:
Upon successful completion of UAT, Manager and Business Users/Representatives will provide their sign-off.

UAT Report:
A comprehensive UAT report will be generated to document the testing process, results, and any outstanding issues. This
report will be shared with the project team for review.