Professional Documents
Culture Documents
Educational Leadership and Management: Lecturer: Ms. Janet Au Yeung
Educational Leadership and Management: Lecturer: Ms. Janet Au Yeung
and Management
Lecturer : Ms. Janet Au Yeung
Lecture 13
Lecture 13
Teams
• Team working and types of teams
What are teams?
Your personal experience of involvement in teams?
https://youtu.be/uG-FLOi4OOU
School case
Teamwork and Collaboration :
The case of a primary school in UK
https://video-alexanderstreet-com.ezproxy.lib.hkmu.edu.hk/watch/t
eamwork-and-collaboration?context=channel:education
What makes teams work?
Why are teams powerful?
Your notes
What makes teams work?
(https://pragmaticthinking.com/blog/types-of-teams-2022/)
Types of teams
1. Functional teams
1. permanent and include members of the same
department with different responsibilities
2. Often a leader or manager is responsible for everything ,and everyone reports
to them
3. typical top-down management approach
4. In the new world of work, functional teams can be compromised of
individuals who operate out of different locations, sometimes even different
countries and time zones.
5. key functional teams skill to be able to ask key questions and coach each
other (Coaching Mastery) through processes and outcomes to boost
productivity and individual employee engagement.
e.g. Senior Leadership / Administration Team, Academic teams, Pastoral
Team
Types of teams (cont’d)
2. Cross-functional teams
1. made up of individuals from various divisions
or departments
2. tackle specific projects that require different inputs and expertise
3. being able to establish connection and build trust quickly
4. biggest challenge for cross-functional teams is breaking down ‘silo’ mentalities.
5. crucial that diversity of thinking and perspectives are encouraged and that
individuals in the cross-functional team are working to their strengths
e.g. Crisis Management Team, PTA
Types of teams (cont’d)
3. Self-managed teams
1. pull in expertise from different areas; often not a manager or
a leader, but a champion for the outcome the team is trying
to achieve
2. the team is relatively autonomous and share responsibility
3. High-performing teams can often fall into this category
4. It’s crucial that self-managed teams know how to deliver
feedback and have tough conversations with tact. Without
high levels of communication, trust, autonomy and mutual
respect, self-managed teams will find it difficult to thrive.
e.g. Student Activities Team, Staff Development Team, PTA
Types of teams (cont’d)
4. Distributed teams
1. teams made up of individuals who work in separate physical locations and
who use technology and collaboration tools to achieve a common goal.
There is no ‘head office’ or shared space they come to.
2. One of the key features of distributed teams is ‘asynchronous’ method of
working – tools and resources support individuals to do the work they need
to do at a time that suits them, and then ‘hand over the baton’ to others in an
effective and clear way.
3. It’s important for distributed team members to be involved from a cultural
perspective within your organisation. Having face to face video calls and
giving your team members the opportunity to connect on a personal
relationship level will help to improve rapport and morale.
Types of teams (cont’d)
5. Hybrid teams
1. made up of individuals who work in a variety of locations;
both co-located and remote.
2. Similar to Distrubuted teams, they rely heavily on technology and
collaboration tools, but also find time to connect in person on a semi-regular
basis.
3. Most credible data focusing on employee needs and desired work experience
leans heavily towards a Hybrid team dynamic. People want the occasional
and valuable connection with their peers, but value highly the opportunity to
exercise autonomy and free choice to set up their work days without the
reliance on traditional work hours and work spaces.
Other types of teams
1. Informal teams
1. not formed by the company but are created by employees. These
teams are not under the supervision of a project manager.
2. Leadership team
1. consist of leaders from different departments who work together to
devise new strategies for better working. The members of the
leadership team are skilled and experienced individuals. Each
individual brings his expertise to the table, and altogether, they carve
out a plan for the betterment of the company.
https://www.ntaskmanager.com/blog/types-of-teams/
Other types of teams
3. Operational Teams:
1. responsible for the smooth functioning of other teams.
2. support other teams in carrying out their responsibilities efficiently.
3. ensure that there is no hindrance in the progress of a project and things are
completed on time.
4. have specified roles and responsibilities. Therefore, they can have their own
projects as well.
5. manage and optimize work in an organization to ensure profitability.
6. support other teams to help them achieve their goals successfully.
e.g. Public Relations Team, Admissions Team, IT Team
(https://legalpaathshala.com/types-of-teams/)
Types of teams in a school
Try to categorise the following examples of teams in schools
using the framework just introduced to you
Senior leadership team / Administration team
Crisis Management team
Academic teams (sub-teams, e.g. Panel Heads, curriculum development team,
time-tabling team, data analysis / quality assurance team, etc.)
Pastoral team; Student support team
Student activities team
Public relations team
Admissions team
Staff development team
Induction team
Parent-Teacher-Association
Social committee
IT team
How to be a great team member?
https://youtu.be/0t_XUUcM1ng
Good teamwork vs Bad teamwork?
https://youtu.be/mCEob8Jyecw
What questions do you wish to explore about teamwork?
What can you learn from Steve Jobs about managing people?
https://youtu.be/f60dheI4ARg
Finding bearing…
What is your latest understanding of teamwork?
Teams
• Theories of teamworking
Good teamwork vs Bad teamwork?
https://youtu.be/mCEob8Jyecw
Gist of the video :
Difference between good teamwork and bad teamwork
https://knowledge.wharton.upenn.edu/article/is-your-team-too-big-too-small-whats-the-right-number-2/
Belbin’s 9 roles in teams
https://www.belbin.com/about/belbin-team-roles
How to build How do we
know teams
effective are
teams? effective?
How to build high-performance teams?
https://youtu.be/0kkPmppKm_4
6 characteristics of high-performance cultures
Everyone sees how their work matters
Values are practised throughout the organisations
All activities provide real value to the customers
People’s roles match up with their passion and
capabilities
Teams grow and flourish without dependency on
leaders
Bottom-line results and goals are achieved
https://youtu.be/0kkPmppKm_4
What makes high-performance teams?
https://youtu.be/zP9jpxitfb4
GRPI Model of Team Effectiveness
four parts teams need to be effective:
1. Goals: Well-defined objectives and desired results, plus
clearly communicated priorities and expectations
2. Roles: Well-defined responsibilities and acceptance of a
leader
3. Processes: Clear decision-making processes as well as
work procedures
4. Interpersonal relationships: Good communication,
trust, and flexibility
(Rubin, Plovnick, and Fry, 1977)
** Owing to its simplicity, the GRPI model is great when starting a team or when
encountering a
team-related problem with an unknown cause.
The Katzenbach and Smith Model
three necessary components:
• Commitment: Teams are
committed when they have a
meaningful purpose, specific goals,
and a common approach to their work
• Skills: Team members need skills in
problem-solving, technical skills to
accomplish their craft, and
interpersonal skills to enhance
teamwork
• Accountability: Team members
must have personal and mutual
accountability
(Katzenbach and Smith, 1993)
The LaFasto and Larson Model
Internal factors
External factors
• Thrust: The purpose of the team
• Team leadership: External
• Trust: Mutual confidence and
leadership is vital for team
respect between team members
effectiveness, goal focusing and
• Talent: Teams built around solving conflicts and problems.
qualified members with skills and
experience • Team support: The organization
• Teamwork: The ability to work in a can create protocols to support and
team environment is its own skill provide resources for its teams.
that each member needs to develop
• Task skills: The ability to complete
work processes efficiently
Meaning:
• Give team members positive feedback on something outstanding they are doing and
offer to help them with something they struggle with.
• Publicly express your gratitude for someone who helped you out.
• Read the KPMG case study on purpose.
Impact:
• Co-create a clear vision that reinforces how each team member’s work directly
contributes to the team’s and broader organization's goals.
• Reflect on the work you're doing and how it impacts users or clients and the
organization.
• Adopt a user-centered evaluation method and focus on the user.
https://rework.withgoogle.com/print/guides/5721312655835136/
References
Tripathy, M. (2018). Building quality teamwork to achieve excellence in Business
Organizations. International Research Journal of Management, IT and Social Sciences.
https://doi.org/10.21744/irjmis.v5i3.662
Hughes, J. (2018). The Business of Excellence: Building high-performance teams and organizations.
Bloomsbury Business, an imprint of Bloomsbury Publishing Plc.
C. Paris, E. Salas, and J. Cannon-Bowers (2000). Teamwork in multi-person systems: a review and
analysis. Ergonomics, 43(8).
J. Cannon-Bowers, S. Tannenbaum, E. Salas, and C Volpe. (1995) Defining team competencies:
implications for training requirements and strategies. In R. Guzzo and E. Salas, editors, Team
Effectiveness and Decision Making in Organizations. Jossey Bass
Is your team too big? too small? what's the right number? Knowledge at Wharton. (n.d.). Retrieved
October 6, 2022, from https://knowledge.wharton.upenn.edu/article/is-your-team-too-big-too-small-
whats-the-right-number-2/
6 different team effectiveness models to understand your team better. Wrike. (n.d.). Retrieved
October 6, 2022, from https://www.wrike.com/blog/6-different-team-effectiveness-models/
Google. (n.d.). Re:work. Google. Retrieved October 6, 2022, from
https://rework.withgoogle.com/print/guides/5721312655835136/
Finding bearing…
What is your latest understanding of teamwork?
Teams
• Pros and Cons of Teamworking
From the last lecture…
Finding bearing…
What is your latest understanding of teamwork?
Meaning:
• Give team members positive feedback on something outstanding they are doing and
offer to help them with something they struggle with.
• Publicly express your gratitude for someone who helped you out.
• Read the KPMG case study on purpose.
Impact:
• Co-create a clear vision that reinforces how each team member’s work directly
contributes to the team’s and broader organization's goals.
• Reflect on the work you're doing and how it impacts users or clients and the
organization.
• Adopt a user-centered evaluation method and focus on the user.
https://rework.withgoogle.com/print/guides/5721312655835136/
0:00-4:00;
7:25-8:46
How to
build
psycholo-
gical
safety?
8:46-11:00
Do we
compromise
excellence and
accountability
for
psychological
safety?
https://youtu.be/LhoLuui9gX8
How to build psychological safety?
How to build psychological safety?
1. Frame the work as a learning problem, not an execution problem
2. Acknowledge your own fallibility
3. Model curiosity and ask lots of questions
High
Psychological safety
Low
Low High
Motivation and Accountability
How to build psychological safety? (cont’d)
https://hbr.org/2021/06/4-steps-to-boost-
psychological-safety-at-your-workplace
Some more on psychological safety…
nde d
m m e
Reco
https://youtu.be/eP38Cxve5xY
Lecture 15
Teams
• Pros and Cons of Teamworking
What are the pros and cons of teamwork?
Pros Cons
Pros and cons of teamwork
Conflicts
Time
Purpose of meetings and genuine considerations
• Decision Making
• Problem Solving • Is the • What to
• Coordination, alignment meeting achieve in
absolutely the
and progress checking necessary? meeting?
• Relationship Building
• Who • What
should information
attend the to be made
meeting? available?
https://www.mckinsey.com/capabilities/people-and-organizational-
performance/our-insights/if-were-all-so-busy-why-isnt-anything-
getting-done
Prepare a
clear agenda
https://youtu.be/BRI9AGSq-kE
From Amazon’s practice…
1. Control the size of the meeting / team
2. Memos – preparation before the meeting
3. Starting meetings with silence – everybody reads
https://www.stratechi.com/effective-meetings/
30-min meeting challenge
https://www.forbes.com/sites/lucianapaulise/2020/06/16/the-30-minutes-challengehow-to-reduce-your-meeting-time/?sh=4dee467f377d
Tip 1: Be clear about what to talk about
https://youtu.be/k8ktTMlaNXE
Steve Jobs talking about teamwork – how good is disagreement?
https://youtu.be/IJYm6cU-kfM
How to handle conflicts (in meetings)?
1. Keep a list that identifies and addresses conflict
regularly
2. Allow members to talk through the agenda
https://youtu.be/yw9ViD20D3s
3. Invite members to share perspectives
4. Create time for everyone to consider and share their
thoughts
5. Give everyone the opportunity to speak to their point of
view
6. Find patterns and consensus in the group’s perspectives
7. Determine who owns the authority to make the decision
8. Give appropriate time before decisions are made
9. Decide – Conflict surfaces new ideas, perspectives and
opportunities
10. Make the decision a collective decision
From
previ
lectu ous
How to improve decision-making? re
Teams
• Effective teamworking
Wrapping up
A further look at…
Effective meetings and decision making process
Wider collaboration in a school’s context
Scenario 1
https://youtu.be/8sgLgKUHjZI
Scenario
What have you2
noticed in the clip
that makes the
meeting effective?
1. Host arriving
earlier than others
2. Care about other
members
3. With an agenda
4. Comparison of
different available
choices
5. Conclusion and
next meeting
6. Non-dominant
host
7. Happy ending
https://youtu.be/29BZ3RDsKgo
Conflict management modes
Palestini, R. (2013:66).
Case Studies
Case study 1
Work on Q.
1 & 3.
Additionally,
discuss the
insights you
gained on
effective
teamwork
from the
case.