Staffing & Human Resource Planning

HUMB314 – Staffing System & Retention Management

Dr. Mohd Nur Ruzainy bin Alwi
 Staffing Organizations Model
Organization
Mission
Goals and Objectives

Organization Strategy HR and Staffing Strategy

Staffing Policies and Programs

Support Activities Core Staffing Activities
Legal compliance Recruitment: External, internal
Selection:
Planning Measurement, external, internal
Employment:
Job analysis Decision making, final match
Staffing System and Retention Management
 Administration of Staffing
Systems
 Staffing systems involve complex processes
and decisions that require organizational
direction, coordination and evaluation

 Most organizations must create mechanism

for managing their staffing system and its
components

 In this chapter, you will be exposed to the

role and nature of staffing policies and the
tasks involved in staffing
Organizational Arrangements
 Refers to how the organization structures
itself to conduct human resources and
staffing activities
 The arrangements vary considerably and
both organization size and type make a
difference in which arrangement to choose.

 Research results
 Employment and recruitment are increasingly
important components of HR systems
 Staffing receives a greater percentage of
total HR budget than other functions -- 20%
of total budget
 Policies and Procedures
 It is highly desirable to have written
policies and procedures to guide the
administration of staffing systems.

 Policies and procedures indicate

desirable courses of action and steps
to implement actions.
 Policy
 Guiding principle or objective
sought through appropriate actions
 Procedure
 Prescribed steps of acting in similar
situations
 Technology
 Staffing activities generate considerable
information

 Small organizations still use paper-

based forms, but increasingly have
access to HRIS programs and web-
based applications

 Increased use of HRIS means

 Increased accountability for HR activities
 Ability to streamline processes
 Outsourcing

 Refers to contracting out work to a vendor

or third-party administrator
 Outsourcing of HR functions is increasing
 Types of staffing activities outsourced
 Use of temporary employees, executive
search, drug testing, skill testing, background
checks, job fairs, employee relocation,
assessment centers, and affirmative action
planning
 Strategic and operating reasons to
outsource
 Expertise, flexibility, time savings, service
quality, reduction of legal liability, and cost
reduction
Comparing Outsourced vs. In-House Staffing
 Staffing Process
 Concept
 Establishes and governs the flow of employees into, within, and
out of the organization

 Reasons to use a well-planned staffing system

 Ensures same KSAO information is gathered from all applicants
 Ensures all applicants receive same information
 Enhance applicants’ perceptions of procedural fairness of
staffing system and decisions
 Less likely to generate legal challenges by applicants
 Provides a clear picture of where deviations have occurred