Exploring Microsoft Office Word 2010

1
Exploring Microsoft Office Word 2010
Chapter 1
Introduction to Word
2
Objectives
• Understand how word processors work
• Customize Microsoft Word
• Use features that improve readability
• Check spelling and grammar
3
Objectives (continued)
• Display a document in different views

• Prepare a document for distribution
• Modify document properties
4
Word Processing
The Word Window 5
Quick Access Toolbar Title bar
Rulers Scroll bar
Status bar
View buttons Zoom slider
6
Word Wrap
Soft returns
Hard returns
Soft returns
Hard returns
Keyboard Shortcuts 7
Keys Moves Insertion Point

Left arrow One character left
Right arrow One character right
Up arrow Up one line

Down Down one line
arrow
Home Beginning of the line
End End of line
PgUp Up to the previous page
PgDn Down to the next page

8
Toggle Switches
Show/Hide
Tab
Hard return
Space between words

Page Breaks
9
Show/Hide on
Hard page break marker

10
Page Numbers
Placement options Format Page Numbers
Gallery
11
Page Numbers (continued)
Page Number Click to display formats
Start numbering on page

12
Cover Page
Cover Page
Gallery
More cover pages
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

13
Customize Word
Categories
Descriptions

Headers and Footers
14
Formatting options Fields to insert Display options Position options
Header area
Footer area

15
Sections
Page Layout tab Breaks
Section Breaks

16
Sections (continued)
Previous Next
Link to
Previous active
Section number

17
Watermarks
Watermark
Watermark
options
Watermark
18
Spelling and Grammar
Contextual spelling error
Possible spelling error

19
Document Views
Web Layout
Draft
Print Layout Full Screen Reading Outline

20
Zoom
Magnification Page view layout
Zoom slider
Percent

21
Save a Document
Save as type arrow
Word 97 – 2003

22
Compatibility Mode
Compatibility Mode

23
Compatibility Checker
List of incompatible items

24
Backup Options
Check to enable AutoRecover Time between AutoRecover saves
Location of the
AutoRecover file

25
Backup options (continued)
Advanced
Backup option

26
Document Inspector
Inspectors
Check for Issues Inspect

27
Printing Options
Number of copies Preview
Select printer
Settings
Previous Next Zoom

28
Document Properties
Document Properties panel Properties arrow
Close

29
Summary
• Word processors have features that make it easy to create

documents.
• Consider both the content and look of the document.
• Create copies of documents and back up changes at every
opportunity.

30
Questions

31
Exploring Microsoft Office Word 2010

by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy
Chapter 2
Document Presentation

32
Objectives
• Apply font attributes through the Font dialog box
• Control word wrapping
• Set off paragraphs with tabs, borders, lists, and columns
• Apply paragraph formats

33
• Understand styles
• Create and modify styles
• Format a graphical object
• Insert symbols into a document

34
Typography
Typeface or font Type Style
• Serif • Regular
• Sans serif • Bold
• Monospaced • Italic
• Proportional • Bold italic

35
Font Attributes
Style
Font
Size
Color
Special Effects
Preview

36
Font Attributes (continued)
Text Effects Effects
Text Effects

37
Character Spacing
Advanced
Spacing
OpenType settings
Preview

38
Change Text Case
Change Case
• Sentence case
• lowercase
• UPPERCASE
• Capitalize Each Word
• tOGGLE case

39
Text Highlighting
Text Highlight Color arrow

40
Word Wrapping
Date wrapping
Phone number
wrapping
Nonbreaking space
Nonbreaking
hyphen
41
Paragraph Formatting
• Alignment • Pagination
• Indentation • Borders
• Tab stops • Shading
• Line spacing

42
Set Tabs
Tab selector Show or hide ruler
Tab position
Tab Selector Icon Type of Tab

L Left tab
T
Center tab
Right tab
T
. Decimal tab
I Bar tab
43
Leaders Characters
Paragraph Dialog Box Launcher
Dot leaders
Leader characters

44
Borders and Shading
Borders tab Page Border tab Preview
Line style
Line color
Line width
Horizontal Line
45
Borders and Shading (continued)
Shading tab Preview
Fill color
Shading options

46
Bullets and Numbers
Live Preview Bullets Numbering Multilevel List Define New Bullet

47
Columns
Preset columns
Spacing between
Number of columns columns
Column width

48
Nonprinting Formatting Marks
End of paragraph Tab Nonbreaking hyphen
Regular hyphen Nonbreaking space Regular space

49
Text Alignment

50
Paragraph Indents
Measurement for indent
First line indent
Hanging indent

51
Line and Paragraph Spacing
Paragraph spacing Line spacing
Before the paragraph
After the paragraph

52
Widows and Orphans
Lines and Page Breaks tab
Widow/Orphan Control
Keep with next
Keep lines together

53
Styles
Quick Style More Styles Dialog Box Launcher
Styles pane

54
Styles (continued)
Show Preview
Options
New Style Style Inspector Manage Styles

55
Modify Styles
Style name
Format specifications
Preview
Format

56
Style Pane Options
Styles to show

57
Outline View
Outline view controls
Paragraph expanded
Paragraph collapsed
Outline
58
Graphical Objects
Size group
Original size graphic
Sizing handles Scale
Lock proportions

59
Text Wrapping
Wrap Text

60
Picture Quick Styles
Pictures Styles More arrow Soft Edge Oval
Original

61
Cropping
Cropping handles Crop
Portion to discard Original photograph

62
Contrast and Brightness
Presets
Brightness
Contrast

63
Symbols
Symbol
Symbol gallery
More Symbols

64
Summary
• Typography gives your document a polished, professional look.

• Alignments, indentation, and line spacing make the document
readable.
• Styles provide consistency.
• Graphics enhance the document.

65
Questions

66
Exploring Microsoft Office

Word 2010
by Robert Grauer, Michelle Hulett,
and Mary Anne Poatsy
Chapter 3
Collaboration and Research

67
Objectives
• Insert comments in a document
• Track changes in a document
• Acknowledge a source
• Create and modify footnotes and endnotes

68
• Insert a Table of Contents and Index

• Add other reference tables
• Create cross-references

69
Inserting Comments
Initials of reviewer
Markup balloon
Comment

70
Reviewing Pane
Reviewing Pane arrow Previous Next
Reviewing Pane

71
Show Markup
Show Markup

72
Tracking Changes
Track Changes active Accept Reject
Reviewer’s name,
Markup balloon
date and time of
for deletion
revision
Changed lines

73
Markup Views
Original: Show Markup selected Display for Review arrow
Deleted text Inserted text

74
Customize Track Changes

Track Changes arrow

75
Acknowledging a Source
Insert Citation Type of Source
Fields for
bibliography

76
Share and Search for Source
Master List Current List

77
Bibliography
Bibliography

78
Writing Styles
Common writing styles Style arrow

79
Footnotes and Endnotes
Separator line
Footnote number Footnote text

80
Footnotes and Endnotes

Footnotes & Endnotes Dialog Box Launcher

81
Table of Contents
Fancy Formal
Modern Simple

82
Index
Fancy Formal
Modern Simple

83
Exploring Microsoft Office

Word 2010
by Robert Grauer, Michelle Hulett,
and Mary Anne Poatsy
Chapter 4
Document Productivity

84
Objectives
• Insert a table
• Format a table
• Sort and apply formulas to table data
• Convert text to a table

85
• Select a main document

• Select or create recipients
• Insert merge fields
• Merge a main document and data source

86
Tables
Column
Row
Cell

87
Insert a Table
Select cells for table size
Insert Table
Size in rows and columns

88
Select a Table
Table Move handle Design Layout

89
Insert and Delete
Delete Insert commands Layout

90
Merge and Split Cells
Merge Cells Split Cells
Selected
cells

91
Change Height and Width
Table Row Width

Wrapped data
Table Column Width

92
Formatting a Table
Table Tools Design
Styles More Shading Borders
Live Preview

93
Table Position and Alignment
Properties Cell alignment options Text Direction Cell Margins
Table alignment Custom indent

options
Text wrapping
options

94
Sorting and Applying Formulas

Sorted by date
Formula calculates total

95
Calculate with Table Formulas
Formula
G3
G12
Formula to calculate total
Number format

96
Sort Data
Sorted in ascending order by date

97
Sorting Data (continued)
Sort by list
Header row selected
Table data selected

98
Convert Text to Table
Table Number of columns

99
Mail Merge
Merge fields

100
Mail Merge (continued)
Fields to merge

101
Mail Merge (continued)

102
Selecting a Main Document

Categories of documents
Wizard

103
Using the Wizard
Directions
Next
Previous

104
Selecting Recipients
Fields
Header row
Record

105
Create a Data Source
New record
New Entry
Delete Entry
Customize Columns

106
Editing a Data Source
Edit Recipient List
Name of Data Source
Edit

107
Using an Excel Worksheet
Select Recipients
Excel Files

108
Using an Access Database
Field names
Data in table format

109
Database Tables and Queries
Query results
Database table

110
Match Fields with Database
Database fields Match Fields
Fields in the recipient list

111
Sorting and Filter Records

Remove check to omit recipient
Sort
Filter
Additional options

112
Sorting the Data Source
Sort order Sort Records
Available fields

113
Inserting Merge Fields
Available fields in data source
Merge field

114
Merging
Merged fields
Documents merged

115
Merging to E-mail
Select Recipients Finish & Merge

116
Summary
• Tables organize information, making it easy to read and
understand.
• Mail merges save time and energy when preparing personalized
documents.

117
Questions

118
Figure Captions
Insert Caption
Chart selected
Label
Numbering

119
Table of Figures
Insert Table of Figures
Tab leader style
Formats

120
Table of Authorities
Selected
Mark Citation text
Mark the
selected
entry
Mark all entries

to the same case
in document
Case denoted
by braces

121
Cross-References
Insertion point where page number will display Cross-reference
Reference
Reference type
element
Hyperlink

122
Summary
• Collaboration features enable you to insert comments and track
changes in a document.
• Tools, such as footnotes, endnotes, and bibliographies, enable
you to acknowledge sources.
• Supplemental document components assist readers in finding
information.

123
Questions

Exploring Microsoft Office Word 2010

Uploaded by

Copyright:

Available Formats

You might also like

Exploring Microsoft Office Word 2010

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Exploring Microsoft Office Word 2010

Uploaded by

Copyright:

Available Formats

1

Exploring Microsoft Office Word 2010

• Display a document in different views

Quick Access Toolbar Title bar

Rulers Scroll bar

Keys Moves Insertion Point

Up arrow Up one line

PgDn Down to the next page

Space between words

Hard page break marker

Start numbering on page

More cover pages

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Formatting options Fields to insert Display options Position options

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Contextual spelling error

Possible spelling error

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Print Layout Full Screen Reading Outline

Magnification Page view layout

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Save as type arrow

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

List of incompatible items

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Backup options (continued)

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Check for Issues Inspect

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Previous Next Zoom

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

• Word processors have features that make it easy to create

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Exploring Microsoft Office Word 2010

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Typeface or font Type Style

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Text Highlight Color arrow

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Tab Selector Icon Type of Tab

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.

End of paragraph Tab Nonbreaking hyphen

Regular hyphen Nonbreaking space Regular space