Lesson 4: Advanced

Spreadsheet Skills
 Microsoft Excel
A program designed to create
spreadsheets which can later
be used to analyze statistical
data.
How does Excel help
analyze statistical
data?
 Objectives
At the end of this lesson, the students should be able to:

1.) Familiarize the most commonly used functions in

Microsoft Excel
2.) Use several conditional functions available in
Microsoft Excel
3.) Use Microsoft Excel as a viable tool in market research
and product development
 Discussion
Whether you work in the field of accounting or not,
the truth is whatever you do should be accounted for. This
is because the resources you use cost you expenses.
Whether you become a scientist, an engineer, a yoga
instructor, a bartender, or an airline pilot, it is important
to understand how a company spends to be able to
deliver a product or service. These factors could easily be
computed using spreadsheet programs like Microsoft
Excel or Google Sheets.
 Basic Terms in Excel
There are two basic ways to perform
calculations in Excel:

1. Formulas
In Excel, a formula is an expression that
operates on values
in a range of cells or a cell.
For example, =A1+A2+A3, which finds the
sum of the range of values from cell A1 to cell
A3.
 Basic Terms in Excel

There are two basic ways to perform

calculations in Excel:

2. Functions
Functions are predefined formulas in Excel.
They eliminate laborious manual entry of
formulas
while giving them human-friendly names.
For example: =SUM(A1:A3).
The function sums all the values from A1 to A3.
 Excel Function

1.SUM– a function used to compute for

the summation of the number of a range.

Syntax would be = Sum(cell involved); =Sum(range)

Formula=
SUM(number1, [number2], [number3]……)
 Excel Function

2.AVERAGE– a function used to compute for

the average of the number of a range.

Syntax would be =
Average(cell involved); =Average(range)

Formula=
Average(number1, [number2], [number3]……)
 Excel Functions

3. SUMIF– a function used to compute for the summation

of the number of a range if a certain condition is met.

Syntax =SUMIF (range, criteria, [sum_range])

Arguments:
range - The range of cells that you want to apply the criteria
against.
criteria - The criteria used to determine which cells to add.
sum_range - The actual range of cells that will be added.
 Excel Function
4. AVERAGEIF– a function used to compute for the average
of the number of a range if a certain condition is met.

Syntax =AVERAGEIF (range, criteria, [average_range])

Arguments:
range - The range of cells that you want to apply the criteria
against.
criteria - The criteria used to determine which cells to
average.
average_range - It is the cells to be average.
If average_range is omitted, it uses range as the value for
this parameter.
 Excel Function

5. COUNT- counts the number of cells that

contain numbers as well as the number of
arguments that contain numbers.
Syntax: =
COUNT( argument1, [argument2, ... argument_n]
 Excel Function

6. COUNTIF- function counts the number of

cells in a range, that meets a given criteria.
Syntax: = COUNTIF( range, criteria )
Parameters or Arguments
Range
The range of cells that you want to count based on
the criteria.
Criteria
The criteria used to determine which cells to count.
 Excel Function

7. MIN- A function returns the smallest value

from the numbers provided.
Syntax: =
MIN( number1, [number2, ... number_n]
 Excel Function

8. MAX- A function returns the largest value

from the numbers provided.
Syntax: =
MIN( number1, [number2, ... number_n]

MIN( number1, [number2, ... number_n]

 Excel Function

9. IF-function runs a logical test and returns one

value for a TRUE result, and another for a FALSE
result
Syntax
=IF (logical test, [value_if_true], [value_if_false])
Arguments
•logical test - A value or logical expression that can be evaluated as
TRUE or FALSE.
•value_if_true - [optional] The value to return when logical test
evaluates to TRUE.
•value_if_false - [optional] The value to return when logical test
evaluates to FALSE.
 Excel Function
10. RANK- function returns the rank of a numeric value when
compared to a list of other numeric values.
-can rank values from largest to smallest (i.e. top sales) as
well as smallest to largest (i.e. fastest time) values, using an
optional order argument.

Syntax
=RANK (number, array, [order])
Arguments
•number - The number to rank.
•array - An array that contains the numbers to rank against.
•order - [optional] Whether to rank in ascending or descending order.
 Excel Function

11. SORT- function sorts the contents

of a range or array. Values can be
sorted by one or more columns.
SORTED DATA
 Excel Function
12. VLOOKUP- function to look up data in a table
organized vertically.
-supports approximate and exact matching,
-Lookup values must appear in the first column of the table
passed into VLOOKUP.

Syntax
=VLOOKUP (value, table, col_index, [range_lookup])
Arguments
•value - The value to look for in the first column of a table.
•table - The table from which to retrieve a value.
•col_index - The column in the table from which to retrieve a value.
•range_lookup - [optional] TRUE = approximate match (default). FALSE
= exact match.
Thank you and Happy
Learning Everyone!!!