FORM

Accounting Information System Chapter

3

Presented By Group 3
 OUR MEMBER

Vera Apriliani (2201036014)

as material editor & the presentator Rumaisyah Rachmatillah (2201036078)
as ppt editor & presentator
Nuril Fajriah Anjani (2201036039)
as material editor & presentator
Muhammad Husein Rifai (2201036109)
as material editor & moderator
Ummi Azizah (2201036059)
as material editor & presentator
 DEFINITION OF THE FORM

A form is a sheet of printed paper that provides

space for loading notes of information or
instructions that will be forwarded to individuals,
departments or companies.

(Winardi in the book Principles of

Management (2000) )
 ELECTRONIC FORM

An electronic form is a space displayed on a computer screen that is

used to capture data to be processed in an electronic data processing
system. The use of electronic forms as a medium for capturing data to
be processed in electronic data processing has the following benefits:

Never Out of Form It is not possible to use

the wrong form
No Floating Data

Never Outdated Form Filling Speed

Ease of Form Management

Form Inefficiencies can Data Capture is
be Avoided Done Once
 BENEFITS OF THE FORM

Forms are very important to Determining Responsibility for the

run an organization. Almost
all events in a company occur
To Record Company Business Transaction Data
because of forms and also
require forms to record them.
In companies, forms are
useful for:
Company's Business Transactions
To Reduce the Possibility of Errors by
Stating All Events in Written Form
To Convey Basic Information from One
Person to Another Within the Same
Organization or to Other Organizations
 TYPES OF FORMS ACCORDING TO
THE SOURCE

Based on the source, forms can be divided into three

types, namely:

01 Forms Created and Stored in the Company

Forms Received from Parties
03 Outside the Company

02 Forms Created and Sent to Parties Outside the

Company
 TYPES OF FORMS ACCORDING TO THE
PURPOSE OF ITS USE
Basically forms can be divided into two according to
their intended use:

EXAMPLES:
• Proof of request and issuance of warehouse goods (materials
Forms Created to Request
01 Action to be Performed
requisition);
• Letter of request for price quotations (price quotation)
• Credit memos and debit memos (debit or credit memos)

EXAMPLES:
• Sales invoice;
Form Used to Record
02
• Purchase invoices;
Actions That Have Been • Hours card;
• Bill of lading;
Implemented
• Statement of accounts receivable (account
receivable statement).
 BASIC PRINCIPLES
UNDERSTAND THE FORM
DESIGN
When designing a form, the following principles need to be considered:

• Wherever possible, use a copy or copy of the form.

• Avoid duplication in data collection.
• Make the form design as simple and concise as possible.
• Include internal check elements in designing the form
• Include the name and address of the company on the form that will be used for
communication with external parties.
• Include the name of the form for easy identification.
• Give a number to identify the form. GET STARTED
• Include line numbers on the left and right sides of the form, if a wide form is used. to reduce
the possibility of incorrect filling
 BASIC PRINCIPLES
UNDERSTAND THE FORM
DESIGN

9. Print a line on the form, if the form will be filled in by hand. If the form is filled out with a typewriter,
the lines do not need to be printed, because the typewriter will be able to adjust the spacing on its own,
and also if it is underlined, filling out the form with the typewriter will take a long time.
10. Include the printed serial number
11. Design certain forms so that fillers simply put an i, or x, or by answering yes or no, to save time
filling them out.
12. Prepare multiple forms by inserting single-use carbons, or by using multiple-use carbons, or print on
carbonless paper.
13. The zoning is such that the form is divided according to logical regional blocks that contain
GET STARTED
interrelated data.
 WHEN IS THE FORM
REQUIRED?
If various related
If an event must be information needs to be put
01 recorded, then a form together in the same place,
needs to be used. in order to facilitate quick
03
checking of the
completeness of the
If certain information must be information, a form should
be used.
02 recorded repeatedly, using a
form will reduce the time to
write the information.
If an event must be recorded,
then a If it is necessary to assign
04 responsibility for a transaction, a
form needs to be used.
 SOURCE DOCUMENTS AND
SUPPORTING DOCUMENTS
Judging from the processing of accounting data, documents or forms are classified into
two types:

01 Source Source documents are documents that are used as the basis for
recording in journals or subsidiary books.
Documents

supporting documents are documents that

02 Supporting accompany source documents as proof of the

validity of transactions recorded in source
Documents documents.
THANK
YOU