Topics - Project Management Framework

PMBOK Project definition

How projects are different than operations
What is Project Management?
Project manger’s skill set
Project Life Cycle
Project, Program and Portfolio management
Project Management processes
Project management knowledge areas
Intersections of processes and knowledge areas

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
 Guide to PMBoK® - Project Definition
A temporary Endeavour
Creates a Unique Product or Service or result
Definite beginning and ending
Unique means deliverables are different in nature
Progressively elaborated [proceeding in steps]
Divided into several phases for better management and control
Project are undertaken typically for:-
Bringing about change such as restructuring, outsourcing, new
policies, technology
Relocating offices, implementing QMS like ISO 9001:2000 standards
Developing a new product
Building Highways, bridges

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
 Characteristic of a Project Phase

The completion of one or more deliverables marks the project

phase
Deliverables are reviewed and formally accepted by customer at
phase end
Phase end reviews are also called phase exits, stage gates or kill
points
Rolling wave planning summarizes the future phases at high level
Project phases are collectively called Project life cycle

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
 How project are different from operations?

Project Operations
Temporary Ongoing

Unique Repetitive

Close after attaining the objectives Objective is to sustain business

Prototyping the new car model Assembly line production

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
QUESTIONS ???
 What is Project Management?

Project Management is the application of Knowledge,

skills, tools and techniques to project activities to meet
the project requirements
Accomplished through the application and integration of
PM processes – Initiating, Planning, Executing, Monitoring
and Controlling and Closing
Establishing clear project objectives and requirements
Balancing the competing demands ( Constraints ) of the
projects - Scope, Time, Cost , Resources , Quality, Risk and
Customer Satisfaction

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
The project was running late, so
the project manager decided to
release it on time even
though it was missing some of its
features

Constraint affected:
The company didn’t have enough
money to invest in the project, so
they had to draft people from
other departments to work part
time to get the job done.

Constraint affected:
The team wanted to add more
testers to find defects, but the
project manager overruled them.

Constraint affected:
About halfway through the project,
the PM realized that the money
was running out faster than
expected. She went through the
schedule to try to find ways to
move up the deadline.

Constraint affected:
A construction project manager
assumed that the weather would
cooperate with the plans to
complete the job, but
thunderstorms have derailed the
project.

Constraint affected:
 The project manager didn’t take
software license fees into account,
which caused the budget to
balloon out of control

Constraint affected:
 Typical project Life Cycle
Project are divided into phases
The Project will have at least a beginning, intermediate and ending
phase
Number of phases depends on complexity and size of the project
Reviews are conducted at the end of each phase to measure
performance
Phase and reviews allows to decide if the project should continue
The collection of phases is called project life cycle
The project life cycle defines the beginning and end of a project
Fast tracking is running the project phases concurrently
Examples of phases: Analysis, Design, Development, Testing

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
 Project Stakeholders
Individuals and organizations involved in the project
Those who will be directly or indirectly impacted
Stakeholders should be identified throughout the project
They may have a positive or negative influence on the outcome
Stakeholders influence goes down as the project progresses
Key stakeholders include:-
 Project Manager
 Customer / User
 Performing Organization
 Project management team
 sponsors
 Influencers
 PMO

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
 Project Manager’s Skill Set

PMBOK® Application Area

Project Environment
Areas of Interpersonal Skills
Expertise

General Management Skills

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
 Project Manager’s Skill Set
General Management and
Interpersonal Skills
Motivating
Leadership Problem Solving

Negotiating General Organizing

Management
Influencing
Communicating Skills
IT Purchasing
Accounting

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
 Project Manager’s Skill Set

Project Environment

Cultural and
Social International Physical
and Political

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
Project, Program & Portfolio Management
Programs
Collection of related projects
Controls are implemented and managed in a coordinate way
Collective benefits are realized
Each Project has a project manger
Projects share resources and depends on the outcome of other projects
Portfolio
Collection of programs and projects
Projects meet a specific business goal or objective
Includes weighing the value of each project against the portfolio strategic objectives
 Ensures efficient use of resources
Networking
Organizational Theory
Project Management Office [PMO]
Centralize units to oversee project and programs within the organization
Establishes and maintains the standards of project management methodologies
Support mangers in planning, estimating, risk management and provide trainings

Project Projects & What is Project Project Project Program PM PM Processes

PROJECT
FRAMEWORK Definition Operations PM ? Life Cycle Manager’s & Portfolio Processes & Knowledge
Skill Set Management Area
You’ll need to know the difference
between a portfolio, a program,
and a project on the exam.

Which one of those does each of

the stories in next slides
describe?
A consulting company wanted to
increase the amount of billable
time for each consultant so they
started several company-wide
programs to help consultants to
get more productivity out of each
year.
A university wanted to build
admissions web sites for all of their
departments. They realized that all
of the sites would be feeding
into the same registration interface
and decided to manage all of
them together in order to save time.
A company wanted to switch from a
paper-based Human Resources
group to a software-based one. They
spent some time looking into
the best software packages for the job,
and decided to manage all of
the HR functions together since they
needed the same people to
help with all of the work.
 A company wanted to build a
better reporting interface so that it
could
have more accurate data on year
end goals.
A software game company wanted
to build up its online presence. So,
it started several marketing and
sales initiatives, created some new
games, and re-wrote some old ones
in order to reach more gamers
online.
A construction company bid on
several parking garage projects at
the same time. They won one of the
bids and built the garage a month
under schedule and $5000 under
budget.