REGISTRAR’S

OFFICE

STUDENTS ORIENTATION
S.Y. 2023-2024
REGISTRAR’S OFFICE
ORGANIZATION CHART FOR S.Y. 2023-2024

Maria Wilma V. Ubaldo

Head Registrar

_________________________________

Micaela M. Francisco Camille Ann S. De Jesus

Asst. Registrar Carlo R. Barbarona
Asst. Registrar
TWSP Registrar Staff
________________

KC Lyn Joy Amar

Student Assistant
 OFFICE OF THE REGISTRAR
OUR CORE FUNCTIONS

The core functions of the Office of the Registrars staff include:

 Academic Calendar * Eligibility for graduation

 Registration * Enrollment Certification
 Student Academic Records * Exams Scheduling
 Documents Management * Room Scheduling
 Course Scheduling * Diploma and Transcript of Records
 Degree Audit ( Evaluation of subjects or credit) Services.
ADMISSION REQUIREMENTS

•NEW STUDENTS
•Senior High School Card (Form 138 original)
•Six (7) pieces of latest (1x1) colored picture
•Permanent Records (Form 137 original)
•Certification of Good Moral Character
•Photocopy of NSO/PSA Birth Certificate
•Six (6) pieces of Mailing envelope, self-addressed and stamped
•Marriage Contract - photocopy (for female only)
REQUIREMENTS: TRANSFEREES

•Certificate of Transfer Credential

•Transcript of Records (T.O.R.) with Remark: For FCAT copy only
•Six (7) pieces latest (1x1) colored picture.
•Certification of Good Moral Character
•Photocopy of NSO/PSA Birth Certificate
•Six (6) pieces Mailing envelope, self-addressed and stamped
•Marriage Contract - photocopy (for female only)
ENROLLMENT PROCEDURES
•1. Take the Career Exams at the Library (Second Floor)
•2. Secure a Certificate of Registration (COR) and other enrollment forms from the
Information Area or Registrar’s Office
•2. Proceed to the Department concerned or Registrar’s Office for interview and
evaluation
•3. Fill up carefully and legibly the certificate of registration and have it signed by the
Department Head
•4. Proceed to the Registrar’s Office and present the accomplished COR for evaluation
and approval
ENROLLMENT PROCEDURES

•6. Proceed to the Accounting Office for Assessment and Payment of fees
•7. Go Back to Registrar’s Office and Submit all admission credentials
and accomplished COR
•8. Present your official receipt and ask for a copy of your COR properly
stamped
•“ENROLLED” and / or “REGISTERED” with initials of the Registrar
receiving clerk
•9. And Get your Class Cards with down payment of 3,000.00
REMINDERS:
• 1. The student is not officially enrolled unless all the
requirements are complied with, submitted, and received by
the Registrar’s Office
• 2. The student’s copy must be properly stamped and initialed
by the receiving clerk
• 3. The student must inform the Registrar’s Staff in writing in
case of change of status, address, or telephone number
CHANGING/ADDING/DROPPING/SHIFTING

•A. For Adding/Changing Subjects

•1.Get adding/changing form at the Registrar’s Office.
•2.Fill up the form carefully and legibly.

• 3. Proceed to the appropriate Dean/Department Head

for approval of the request
CHANGING/ADDING/DROPPING/SHIFTING

•4.Go back to the Registrar’s Office for the evaluation of

the subjects and approval of request.
•5.Proceed to the Accounting Office for the Assessment
and Payment of fees.
•6.Submit your accomplished form to the Registrar’s
Office and get your student’s copy stamped
“ENROLLED” and collect the additional class cards
FOR SHIFTING OF COURSE
1. Go to the Registrar and inform the Registrar or one of the Assistant Registrar’s of
your
intention to shift courses.
2. The Registrar will fill up an evaluation of the taken subjects that can be credited to the
desired course and the subjects that can be taken for the semester. You will need to
fill up a new Certificate of Registration.
3. Proceed to the Accounting Office for Assessment and Payment of fees.
4. Present your official receipt and ask for a copy of your COR properly stamped
“ENROLLED” and / or “REGISTERED” with initials of the Registrar receiving clerk
FOR DROPPING OF SUBJECTS

•1.Get dropping form at the Registrar’s Office

•2.Fill up the dropping form and attach the letter stating the reason for
dropping
•3.Secure approval of Registrar and Department Head/Dean
•4.Proceed to the Finance/Accounting Office for the charges of fees according
to the college’s policy and give the Accounting Copy
•5.Go back to the Registrar’s Office and submit your accomplished form but
keep the Student’s Copy
RELEASE OF CLASS CARDS

• The Registrar’s Office will announce the schedule of

Releasing of classcards with grades – Please submit
your accomplished clearance for that Semester (Signed
by your Professor and Offices).
THE PROCEDURE FOR RELEASING OF SCHOOL
CREDENTIALS IS AS FOLLOWS:

•1. Get the Request form for school records/credentials at the

Registrar’s Office.
•2. Fill up the application form carefully.
•3. Proceed to the offices listed in the form for the signature of
the clearing officers and have the appropriate fees assessed at
the Accounting Office.
THE PROCEDURE FOR RELEASING OF SCHOOL
CREDENTIALS IS AS FOLLOWS:
•4. Pay the assessed amount at the Cashier.
•5. Return to the Registrar’s Office and submit the application
form along with your Official Receipt (OR). This will be the basis
of processing your request for credentials. If you do not return the
application form with the OR, your request will not be processed.
•6. Get your claim slip with the date of releasing.
 THE END

THANK YOU AND GOD BLESS